1. Lesson 5: Excel – Tracking Firefighter Training

2. Learning Objectives After studying this lesson, you will be able to:
Identify important parts of the Excel window
Navigate in a spreadsheet and freeze panes
Enter and edit data
Move, copy, and sort data
Insert, delete, and resize columns and rows

3. The Excel Start Screen Offers several ways to begin working
Choose a recent spreadsheet
Start a new blank spreadsheet
Navigate to a spreadsheet
Start a spreadsheet with a template

4. The Excel Window Quick Access Toolbar Title Bar Ribbon Name Box
Sheet tab
New Sheet button
Active cell
Formula Bar

5. Cell Addresses
Cell addresses are determined by the column and row indicators
Address of the active cell
Notice highlighted column and row indicators
Active cell

6. Excel Mouse Shapes Hovering over cell Move pointer AutoFill handle
Pointer over row header
Pointer over column header
Hovering over cell
AutoFill handle
Resize pointer
Hovering over Ribbon or scroll bar
Move pointer
Entering or editing data

7. Navigate in Spreadsheet
Scroll bars
Keyboard

8. Freeze Panes Column headings remain on screen when you scroll down
Row headings remain on screen when you scroll right
Column headings remain on screen when you scroll down

9. Enter and Cancel Data Cancel button Enter button Entering data
Tip! You can also use the Enter, Tab, or arrow keys to enter data. You can tap Esc to cancel an entry.

10. Edit Data Click in Formula Bar to edit
Double-click in the cell to edit

11. Align Cell Contents
Align Left
Center
Align Right

12. Click and drag to select a range
Select Ranges of Cells
Click to select column
Click to select row
Click to select entire spreadsheet
Click and drag to select a range

13. Move and Copy Data Cut: Removes data
Copy: Copies data to a new location as original remains in place
Paste: Places a copy of last object cut/copied in the active cell
Tip! Use Cut and Paste together to move data from one place to another.
Tip! Use Copy and Paste together to copy data from one place to another.

14. Smallest to largest sort
Sort Data
Organize data in alphabetic, numeric, or date order
A to Z sort
Smallest to largest sort
Oldest to newest sort

15. Resize Columns and Rows
Drag mouse pointer between two column headers to resize
Drag mouse pointer between two row headers to resize
Resizing to add row height
Resizing to accommodate wide column heading

16. Insert and Delete Columns and Rows
Add or remove entire columns or rows to accommodate changes in data
Insert a new row to add a firefighter to the roster
Tip! Selecting multiple rows or columns before issuing the Insert or Delete command inserts or deletes the number of rows you selected.