1. International Masterclasses 2013 Central Coordination
Uta Bilow
SG meeting – , Fermilab

3. International Masterclasses 2013
New countries:
Romania Turkey
Cyprus Palestine
Egypt Australia
 37 countries!

4. Registration Via doodle
Predefined slots, each limited to 5 participants
During registration process: some slots cancelled (Mondays!), more slots opened
ALICE: one day each week, different working days
2014: procedure for registration will be announced beforehand

5. Internal Communication
Circulars ~ 1 per month
archive of circulars on „Local Organisation“ webpage
+ All important material

6. Schedule
25.2. – (22 days) (2012: 21)
161 Masterclasses (143)
ALICE: 10 (13)
ATLAS W: 55 (42)
ATLAS Z: 58 (53)
CMS: 38 (35)
37 VCs with CERN (36)
130 institutes registered (117)
+ local Masterclasses, teachers´ days
+ QuarkNet program  Ken

7. Collection of material
Measurements and datasets
ATLAS: Translations by IPPOG from Nov on
Guides for Tutors
Dataset(s) – composition, from which run…
Proposed outline for the day
Students´ tasks
How they do it (step by step)
Presentation of results (plot, table, histogram…)
What can be discussed (proposed questions)
Details on combination
+ more supporting material
Question time via Vidyo (1 h each measurement)
Information for moderators (manual and twiki)
ISO file replacing DVD

8. Preparation of VC Moderators recruiting: 33 !
WG VC (Kate, Michael, Laurenz†, Uta)
Manuals for VC for local organisers
Manual and twiki for moderators
Training for mod. at CERN 18.2.
Preparation of rooms (teachers´ lab, CMS centre)
Reward: Free Polar vom the CERN shop (Rolf/Maureen)
Evaluation in progress

9. Vidyo preparation Test period 4.2. – 15.2.
Joao Fernandes and Vidyo support team
86 institutes tested (14 new institutes)
Institutes are clearly better trained in 2013
Good: everybody joins muted
Still lacking: chat, visual indication of speaker

10. External Communication / Media
Press release English/German (incl. section for local activities)
Distributed via institutes, DESY, interactions.org, …
e-EPS
Facebook > 1000 likes, few posts
Encourage students to use it more? How?
For media coverage see „In the media“ webpage

11. Realisation Tools improved, better combination, no last-minute aid
2 mod´s cancelled shifts, could be immediately replaced
Very few cancellation by institutes on short notice
Very positive feedback, esp. from newcomers
„smooth as silk“, „great“, „excellent“
„very nice opportunity to share our science with young students and it also produces some common goals for our team of researchers“
Most feedback on VC: too long / too short, earlier / later, uncool

12. Organisation Central organisation at TU Dresden WG Video conference
Michael Kobel, Uta Bilow, student assistant
WG Video conference
Kate Shaw, Michael Hauschild, Laurenz Widhalm†, Uta Bilow
SG (Steering group)
Farid Ould-Saada, Michael Kobel, Ken Cecire, Pete Watkins, Despina Hatzifotiadou, Yiota Foka, Ralf Averbeck,Uta Bilow
Imprint  Contributors?
Mention SG and WG VC (role, members)

13. Funding and Support Coordinator (50 % FTE)
Helmholtz-Alliance ending 2012
from 2013 on CERN (for 3 years)
Student assistants: TU Dresden
Funding from EPS HEPP Division
in kind contributions (CERN, Vidyo team, moderators, …)

14. Looking forward to International Masterclasses 2014