1. Site Update Action Teams
Meeting 2
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2. The Stages of Revisions
Meeting #
Stage 1
Tactic Analysis 2
Hopes & Dreams/Review planning team notes 3
Result Statements 4
Action Plans 5
Cost Benefit Analysis 6
Finalize plans/prepare for presentation to Planning Team
7*if needed
Explain the timeline
The first 2 meetings are for analyzing the tactic, developing a list of Hopes & Dreams, reviewing the planning team notes:
What does this tactic say?
What is it? What is it not?
In an ideal situation, what would be the vision for this tactic.
Review planning team notes on the tactic
Meetings 3 – 7 are where team members use their new tactic analysis and planning team notes to develop plans that will work to achieve the mission and objectives
Develop specific result statements (outcomes)
Develop action plans to reach those outcomes
Develop cost benefit analyses to justify the actions
Finalize the plans, presentation for the planning team
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Tactic
Type Tactic Here
Each meeting will begin with the group members reading the tactic aloud.
You all will be come experts on this tactic!
Whenever the conversations seem to get off track, come back to this slide & read it again.
It will help to refocus the group!
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Decision Making
Total-gain agreement
100% of participants are satisfied that the decision reached represents a benefit or advantage to them that they could not have achieved without the involvement of the group.
Everyone experiences‘gain’ that would have been impossible without the dynamics and contributions of the group.
3 kinds of decision making:
Democratic (voting) – someone wins and someone loses
Consultative – someone gathers feedback from people and then decides
Participative – through discussion we make a decision; looking for compromise but not concessions
The focus here is to state that we are not voting! We will only accept & go forward with decisions that are what we ALL want (or what we can ALL live with.)
Speaks to the synergy of the group when making decisions
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Tactic Analysis
Purpose of tactic
Why was this tactic created?
What problems or opportunities does it address?
What is it intended to accomplish?
How will things be different after implementation?
Briefly review the minutes from the last meeting.
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Homework Review:
How does this tactic fit into the mission?
How does this tactic relate to the objectives?
How does this tactic relate to the other tactics?
Circle any key words in this tactic
Write down the key words
Come to agreement on definitions
List the key words people have designated.
Discuss each word and come to an operational definition of each one. Come to agreement on the definitions!
Be sure the minute keeper gets record of the key words & definitions (example below)
Example of Question #4 (if needed to explain the point of the question)
The district’s strategy 4 states:
We will design & implement a system that creates challenging personal educational plans at each appropriate level in collaboration with students, families, and staff.
Key words~ Definition/Clarity
Personal educational plans~ Does not mean IEPs for every student; does mean differentiation in goals/programs/courses for each student
Appropriate level~ grade level & ability level
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Tactic Analysis
Review thoughts around the 4 questions
Compile one T-chart
What the tactic IS about
What the tactic IS NOT about
Give individual think time (to review their hmk or get thoughts down if they didn’t)
Small group – talk in groups of 3-4 to share ideas
Large group (public record) – use either a T-chart or 2 pieces of chart paper to collect ideas. If an idea gets put on both lists (is & is not), explore that idea. Help the group come to agreement on their understanding of the tactic. (If you have questions about the tactic, talk to members of the planning team to help clarify their intent)
Have the minute keeper type it up…might be easiest to project the T-chart & type right onto the form
Be sure to discuss and add comments from the Planning Team’s notes.
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8. Chart of Hopes and Dreams
What do we want to see going on at this site in 3-4 years as a result of this tactic?
At this point we are not narrowing down ideas or considering a budget. In an ideal world, what does this tactic look like?
Individual brainstorming time (3 min)
Small group – discuss lists in small groups and write each (unduplicated) idea on flip chart
Share out ideas to group
Make one poster or document that states your hopes and dreams of this tactic. * this list to them the next day so they can do the homework
Communication Option:
In addition to ing out to the Action Team members, it is strongly recommended that you put your poster (& tactic) on campus somewhere that everyone can see it. Place post-its near the poster & encourage people to add ideas. The more information you have, the bigger picture you’ll have of your tactic. This will also help to inspire buy-in from staff and parents.
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Homework
Draft 3 – 5 activities or topics that must happen to reach the vision you have for this tactic.
Consider our “Hopes & Dreams” & Tactic Analysis as you develop activities/topics.
This is meant to be an individual thinking process that will be sorted into similar thinking at the next meeting.
If time, complete at this meeting…then sort them into related categories (more info on the meeting #3 ppt)
Individually write 3-5 activities/topics on post-its that must occur to fulfill this tactic
A couple members at a time, put your post-its on the wall.
As you are posting, read the others.
Start sorting the post-its into “rough” categories
As a whole group, agree to the “rough” groups
“This group of post-its is about ________”
This will help to formulate your result statements at the next meeting. (If you don’t get to this today, you will start meeting 3 with this activity)
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