1. Long Range Facilities Task Force
Meeting #3
Bethel School District
May 18, 2017

2. Meeting objectives
Learn about strategies to address lack of classroom capacity and aging facilities.
Develop preliminary thinking on strategies to address needs.

3. Draft meeting ground rules
Start and end on time.
Silence electronics.
Ask questions of each other to gain clarity and understanding.
Express yourself in terms of your personal preferences, interests and outcomes you wish to achieve.
Listen respectfully, and try sincerely to understand the needs and interests of others.
Come with curiosity and willingness to learn.

4. Meeting 2 information requests
School conditions table
Update of state match eligibility
Maintenance Dept. assets management program
Revised capacity needs bar graph
Seismic Study Report
Percentage of SPED program use of building capacity
Percentage of portable classrooms vs building classrooms

5. School condition table
Review data. Ask about recommendations for conditions methodology. Is there a demonstrated need? Is the need urgent?

6. Maintenance Dept. assets management program
Building
2016 Score
2017 Score
Clover Creek
99.67% Good
99.95% Good
Fire Sprinkler Corrected
Frederickson
89.10% Good
Monitoring
Kapowsin
89.14% Good
Paint exterior this year
Nelson
95.08% Good
Paint & Windows Budgeted for next year
North Star
90.01% Good
Spanaway
97.91% Good
98.19% Good
Corrected fire sprinkler
Thompson
96.19% Good
Minor Plumbing issues

7. Maintenance Dept. assets management program
Building
2016 Score
2017 Score
Middle Schools
Cougar Mountain
92.56% Good
Paint exterior this year
Liberty
95.17% Good
Interior Painting Issues
Spanaway
93.51% Good
Floor Issues
High Schools
Graham Kapowsin
93.19% Good
93.41% Good
Interior finishes improved, Fire Sprinkler corrected
Skill Center
Monitoring
Pierce County Phase 1
99.72% Good

8. Revised capacity needs bar graph
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
Elementary Schools
Middle Schools
High Schools
Net Building Capacity
Students in Portables
2021 Enrollment
2026 Enrollment

9. Building capacity percentages
Elementary Schools
25% of classrooms are in portables
7% of classrooms (building and portables) are SPED programs
Building Classrooms – 382
Portable Classrooms – 131
SPED Classrooms - 38

10. Building capacity percentages
Middle Schools
7% of classrooms are in portables
12% of classrooms (building and portables) are SPED programs
Building Classrooms – 225
Portable Classrooms – 16
SPED Classrooms - 28

11. Building capacity percentages
High Schools
21% of classrooms are in portables
16% of classrooms (building and portables) are SPED programs
Building Classrooms – 170
Portable Classrooms – 46
SPED Classrooms - 35

12. Long range facilities planning strategies
Throughout this section, mention which strategies district has tried/considered.
Adding capacity and updating aging facilities

13. Capital investment strategies
The following strategies require capital investment (building or renovation).
Build a new (additional) school
Build additional classrooms
Remodel an existing school
Add capacity and/or update building systems
Replace an existing school (new-in- lieu of modernization)
Add portable classrooms
Add teacher planning rooms

14. Build a new (additional) school
A school building is constructed to address lack of classroom capacity.
Benefits
Designed to meet latest facility standards
Increased building lifespan
Core facilities designed for increased capacity
Reduced overcrowding in other schools
Challenges
Lead time (2-6 years) to complete
Requires vacant land
Significant capital funding

15. Build additional classrooms
Build additional classrooms at existing schools.
Benefits
Adds classroom space
Faster than new or remodeled building
Lower cost per classroom than new school
Challenges
Increased population may stress core facilities (e.g., gym, cafeteria) if not also expanded
May require updates to building systems to comply with current codes
Limited expansion opportunities due to space or permitting

16. Remodel an existing school
A school is renovated to add capacity and/or update building systems.
Benefits
Addresses lack of capacity and/or aging facilities
Can meet current building standards and codes
Increases facility lifespan
Challenges
Working within an existing facility may be limiting or expensive
Requires significant cost to house students elsewhere during construction
May take equal or more time than new construction
Significant capital funding

17. Replace an existing school
In lieu of renovation, a new school is constructed to replace an existing school on an existing site.
Benefits
SCAP funding option to modernize (address aging facilities)
New facility meets current standards and codes
Increases facility lifespan
Can address lack of capacity
Reduced disruption; construction can occur while students use old school
Challenges
Lead time (2-6 years) to complete
Coordinating construction with school operation on site; may limit field or play space
Significant capital funding

18. Add portable classrooms
Portables are added adjacent to an existing school.
Benefits
Short lead time (~1 year)
Installed with limited disruption
Lower cost per classroom than permanent construction
Flexibility to relocate based on shifting needs
Challenges
Increased population may stress core facilities
Security concerns
Shorter building life
May limit outdoor space
Space, permitting, or code constraints
Limitations on shared instructional space / small group rooms

19. Add teacher planning rooms
Teacher planning rooms are added to free up classroom space all periods of the day.
Benefits
Increases classroom capacity through efficient use of space
Needed facility modifications can be completed quickly
Not a significant capital expense
Challenges
Increased population may stress core facilities
Changes teacher planning location and more teachers must share classrooms
Increases capacity only at schools without existing planning spaces

20. Non-capital investment strategies
The following strategies do not require capital investment. Instead they rely only on operational funding.
Double shifting
Year-round multi-track schedule
Increase class sizes
Change school attendance boundaries

21. Double shifting
Two shifts of students use a school each day, one in the morning and one in the afternoon.
Challenges
To meet school year requirement of 6 hours/day for 180 days, shifts would start early and end late
Increased costs due to transportation, operations, facility wear
Reduced hours for maintenance and after-school activities
Complicates schedules for extra- curriculars and parents/guardians
May be unfavorable to staff, reducing ability to retain them
Benefits
Maximizes use of school space
Minimizes district need for capital expenditures
Could be done on school-by- school basis or entire district

22. Year-round multi-track schedule
Schools operate almost the whole year, with students on different tracks. 60 days of school and 20 days of vacation, year-round, is one example.
Benefits
Maximizes use of school space
Could be done on school-by- school basis or entire district
May prevent teacher burnout by providing frequent breaks
May reduce reliance on substitutes and give permanent staff greater work opportunity if teachers choose to work during breaks
Challenges
Extensive revision of district curricula, graduation requirements, electives, etc.
Increases facilities wear
May be unfavorable to staff, reducing ability to retain them
Complicates schedules for extra- curriculars and parents/guardians, especially for multi-student families
Investments in AC for summer sessions may be necessary

23. Increase class sizes More students are assigned to each classroom.
Benefits
Increases capacity without capital costs
Challenges
Counter to current legislative trends and educational outcomes research
May increase strain on core facilities
# of students

24. Change school attendance boundaries
School attendance boundaries are changed to use current facilities more efficiently.
Benefits
No capital funding required
Aligns school enrollment with available capacity, temporarily reducing need
Reduces overcrowding, increasing educational outcomes
Challenges
Does not address overall district capacity needs; limited to current space
Requires that some families/students change schools, potentially affecting student learning and experience
Requires time- and labor-intensive public process for reboundary decisions
May increase transportation costs

25. Questions?

26. Break

27. Strategies: Small group conversations

28. Small group guiding questions
Discuss the benefits and challenges of your strategy. Do you have anything to add?
Would any additional information be helpful?
Does this strategy have promise for the district?
Are there other strategies that the Task Force should consider?
Prepare to report out to full group; note-taker sends notes to Penny after meeting.
Print slides as handouts
Note-taker in each group, report out, later send to Penny

29. Large group discussion
Report out from small groups
Develop full list of promising strategies
Next steps toward developing recommendations

30. Emerging policy issues

31. Tracking and addressing policy issues
The Task Force has brought up a number of policy issues so far, with more to come
Issues and questions include:
Portables – condition, age, replacement, reliance on use
Future-proofing – upsizing new schools or core facilities to accommodate future growth beyond projections
Design of schools – quality and lifespan of materials, cost/quality tradeoffs
Scope of recommendations – should TF consider admin/maintenance buildings, or only schools?
How should the Task Force track and address these and other policy issues?

32. Next steps
Next meeting: Thursday, June 15 at 5:30 PM, Naches Trail Elementary School
Discuss design, siting and construction best practices for school facilities
Poll for day and time of August full-day workshop
Anything else?

33. Contact us
Penny Mabie Neutral facilitator, EnviroIssues Cathie Carlson Director of Construction and Planning, Bethel School District

34. Thank you!

35. Reference slides