1. Project Kickoff Meeting
[Title of Project]
Project Kickoff Meeting
[Date of Kick Off Meeting]

2. Agenda Project Background / Project Overview Project Approach
Project Scope
Impact to Stanford Community
Project Timeline
Activities In Progress
Project Team
Project Links
[Note: No project financials should be shown in the kickoff meeting.]

3. Project Background
[Current landscape] [Current footprint] [Why do we need to do the project?] [What are the project objectives?] [What are current challenges and painpoints?] [What are current risks to Stanford if project not done?]

4. Project Approach
[How will this project be done? Pilot first? Single or Multiple phases?] [What will be the technical solution?] [Is review of entire business processes required?] [Is this a custom development project, on-premise software solution or cloud option?] [What resource pools will be engaged on this project?] [Data security implications, if any?] [Training and change management needs?]

5. Project Scope
[What is included in scope?] [What is out of scope?] [If multiple phases, detail what is part of which phase in a diagram] [Make sure to include all aspects of the project including scope of reporting, scope of change management, etc.]

6. Impact to Stanford Community
[What are the impacts to all stakeholders and touchpoints?]
[Include impacts to people, systems and business processes?]
[Include any change management requirements]

7. Activities in Progress
[What has been completed so far? And by whom?]
[What is in progress currently and who is doing it?]

8. Project Timeline
[Example using Office Timeline+ but can use Visio, Excel, native Powerpoint, Smartsheet, etc. to develop and present the project timeline
23 days
Aug 1 - Aug 31
Requirements
21 days
Sep 1 - Sep 30
Design
65 days
Oct 1 - Dec 31
Development
30 days
Jan 1 - Feb 9
SIT Testing
28 days
Feb 14 - Mar 23
UAT Testing
22 days
Mar 1 - Mar 30
Change Management
6 days
Mar 26 - Apr 2
Rollout/Cutover
Exit Development
Exit UAT
Dec 31
Mar 23
Exit SIT
Go-Live
Feb 14
Apr 2
2017
2018
2017
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
2018
Today

9. Project Timeline (another format)

10. Project Team
[Project org chart done in Visio, MS Word, or some other equivalent tool]
[Include project sponsors, steering committee, external consultants and all sub-teams required for the project

11. Project Links
CONFLUENCE: JIRA: ZEPHYR UNANET: if applicable

12. Next Steps
[List activities planned for the next few weeks? And by whom?]