1. Roles and Responsibilities of ASSISTANT GOVERNORS
“THE CRUISE “-SOTS
Senior Officers’ Training Seminar
3rd/4th Oct RESORT
By Rtn PP Harjit Talwar
TFD

2. ROLE v/s RESPONSIBILITY
ROLE = duty, function, job, task
RESPONSIBILITY = Answerability, Ownership ,Obligation, Commitment

3. Assist means ?

4. Assist means
help
aid
support
lend a hand
give a hand
back

5. Govern means ?

6. Govern means
Guide
Encourage
Promote
Regulate
Direct
Cooperate

8. ASSISTANT GOVERNOR IS LIKE A
What is an AG ?
ASSISTANT GOVERNOR IS LIKE A
BRIDGE WHICH IS STRONG , DURABLE , RELIABLE AND CARRIES ON IT’s SHOULDER
“ TWO WAY TRAFFIC ,THROUGH OUT THE YEAR ” “ THE MOST KEY PERSON TO THE GOVERNOR”

9. District Responsibilities
Assist in developing district goals.
Advise DGE on district committee selections.
Schedule and plan for the OCV
Communicate strengths and weaknesses of clubs.
Update the governor on club progress & suggest ways to enhance Rotary development
Attend & promote district meetings-DISCON, DA, PETS,DTTS, ICF’s , TRF seminars etc

10. CLUB RESPONSIBILITIES
BEFORE RY – help clubs get ready by offering ideas and guidance-review CLP, discuss Club goals & review planning guide for effective Rotary Clubs
DURING RY – advisor to clubs to help them attain their GOALS

11. Club Responsibilities
Help PE’s formulate effective goals.
Visit your clubs regularly.
Monitor performance of service projects.
Develop club leaders for service at district
Encourage clubs to follow through on DG’s requests and recommendations.
Assist clubs in planning and scheduling governor’s OCV

12. Club Visit Conducted by the assistant governor
Occurs at least four times a year
Focuses on the following:
Assessing a club’s progress toward its goals
Evaluating the effectiveness of a club’s various strategies
Suggesting practical solutions to problems challenging the club
Collect information about-TRF, Service Projects, Attendance, Membership, Important Projects

13. MEMO of CLUB VISITS
Helps District Leaders assess a club’s effectiveness
Provides an annual record of club’s progress
Fill this during each club visit
FINAL version to be submitted to DG by 15th May

14. Official Visit ( OCV ) Conducted by the district governor
Occurs once a year
Focuses on the following:
Motivating club members to participate in service projects
Focusing attention on important Rotary issues
Paying special attention to weak and struggling clubs
Personally recognizing outstanding club projects and the contributions of individual Rotarians

15. CONCLUDING THE YEAR
Acknowledge and celebrate the work clubs have accomplished during the year
Ensure the clubs recognise their strengths and continue to use them
Suggest areas that need improvement in coming year
Review a copy of their planning guide so that the clubs can see their progress towards goals

16. Work With DG- Learn ,Report Clubs- Teach, Guide, Monitor,Help
Other District Officers-Co-ordinate

17. For the club leader & team

18. Recommendations to the DG
Improvements in activities
Potential for participation in the district events
Revising goals
Recognitions deserved

19. Solomon Commitments Attend Club Assemblies Plan Governor’s Visit
Attend PETS,DA,DISCON,DTTS…
Attend Club Assemblies
Plan Governor’s Visit
Link with Governor
Visit every Quarter
Communicate Concerns

20. Solomon Commitments Goal Setting Motivate Members Share Strategies
Develop Leaders
Support TRF
Explain RI Policies

21. After the game is over, all the pieces go back into the same box, shorn of titles and heirarchy

22. Bottom line : Work for your own satisfaction
No one is going to give you marks
AGs come and go every year but this role is once in a lifetime
What is permanent is the bond you have with the club as a result of your vantage position and how much you have a place in their hearts
Did it make a difference to you?

23. Thank
You

24. Rate Clubs
Rate Clubs is a feature in Rotary Club Central that replaces the Memo of Club Visit. It is used to report the club’s practices, accomplishments, weaknesses, and challenges. It is also a tool for you to keep track of the clubs the DG’s visits

25. What is this Rotary Club Central
It is a new online site that can be accessed by any Rotarian but the AG can edit or give comments on his club
The DG has power of editing all clubs
PE,Ps,SE,Secs,Treasurer,TRF chair, Membership chair can use at club level

26. Advantages of Rotary Club central
One stop shop
Eliminates paper
Fosters continuity in leadership
Enables progress tracking
Transparency
Shows important work Rotarians do worldwide