1. June 2009
USAS/SAAS
Release Highlights

2. June Release Highlights – Updates to USAS Codes
New codes for fy 2010
New functions: 1133, , , 1280, 1920, 2822
Function 1910 changed to “Student Academic Intervention Services”
New receipt codes 1121 and 1122
Forecast rules changed to include on 1.020
Receipt code 3211 changed to “Poverty Based Assistance”
See Appendix to AOS USAS Manual

3. June Release Highlights – New Requisitioning Fields
District Configuration flag
Approval Status field on requisition
Pending, in process, approved, rejected, canceled
New requisitions default to “Pending”
Security profile flag optionally allows updating
Reqs must be “Approved” to convert to po
Primarily for 3rd party vendors
Will be added to next version of USASWeb

8. June Release Highlights – Fund Type Changes
From new AOS manual
Fund 017 – was Agency, now Capital projects
Fund 006 – Special Revenue OR Enterprise
Fund 008 – Permanent OR Private Purpose Trust
Must enter fund type on cash account-006/008
At beginning of fy 2010 – before CERTIFICATE
ACTSCN, USASWeb, ACCLOAD
VALACT will also do validation on fund type

9. June Release Highlights – AUD_4502
AUD_4502 renamed to OLD_4502
Optional for fy 2009
Will be removed for fy 2010
Cash-basis legacy reports similar to some exhibits/statements available from WebGAAP
Not identical
Not all exhibits/statements available

11. June Release Highlights – Monthlycd/FiscalCD
TRANADV report added
4502 reports removed (except cash rec.)
Cash reconciliation renamed to CSHREC.PDF
Reports added to FISCALCD for:
Federal Assistance Summary (FEDSUM.PDF)
Federal Assistance Detail (FEDDET.PDF)
Civil Proceedings (CVLPRC.PDF)

12. June Release Highlights – New TRANADV Report
Added to USAS_RPT menu
Transfer/Advance Summary
Similar to 4502 Statement I
Shows FTD expended for 7200/7400 functions and FTD received for 5100/5200 receipt codes

13. USAS Release Highlights – USAEMS Changes
4502 data types removed:
Bonds
Long and Short Term Notes
Debt Service Requirements to Maturity
Memorandum Data
Miscellaneous “Statement S” data
Must access each option of USAEMSEDT
Or, corresponding option in OLD_4502
Error added if cash reconciliation not in balance

14. June Release Highlights – USAEMSEDT
Added to USAS_ANN menu
New program containing options for:
Cash reconciliation
Federal Assistance Summary
Federal Assistance Detail
Civil Proceedings
Runs exactly like 4502 data entry options
Information can be entered in either program
Do NOT need to enter into both programs

16. June Release Highlights – USASAUD
Removed 4502 Exhibits 2 and 3
Added ACCTAUD.SEQ and VENDAUD.SEQ
Added FINSUMM report by Fund

17. June Release Highlights – Problems Corrected
USASDAT/USACON
“Allow PO Deletions” flag was not being audited
USASWeb/Receipts,Refunds
Was not deleting all records when changing transaction number
Caused errors when trying to reuse original #
Used to work this way but was broken at some point

18. June Release Highlights – Problems Corrected
VERINV
No longer allows changing po to future year date
Caused problems with carryover encumbrances
Must delete and re-enter with future year date so it can be correctly handled as a future po

19. June Release Highlights
Technical Changes

20. June Release Highlights – Requisition Workflow Support
“Workflow Context” field added to req.idx
Invisible field
May be updated by 3rd party vendor via SOAP
“Transmission Status” field added to pohist.idx
Currently invisible field
Indicates whether po was already transmitted to vendor via 3rd party software
Will be available with next version of SOAP service
Requested by ITC personnel at Spring OEDSA conference. This is the way W2PROC already works and it was felt that this would make the printing of the 1099’s with the EDGE software easier.

21. END
This is the end of the December 2008 Release Highlights