1. Visibility For Vaccines
ViVa
Visibility For Vaccines
Using information & communication technology to improve immunization programmes
Istanbul, 11th November 2014

2. Agenda CONCEPT PILOT PHASE WHAT’S NEXT What is ViVa
recap of what has been done
high level project timeline
How does it work?
quick overview of the current tool
success criteria / feedback survey

3. stock level projections
Concept What is ViVa?
an advocacy tool
to visualize
stock level projections
and get alerted on
critical situations
objective is to be enable an early identification of potential stock outs and overstocking situations, so as to be able to take corrective actions
in time

4. Concept How does ViVa work?
EPI unit
Stock Management Tool or other templates
Current stock levels
UNICEF SD
Confirmed deliveries
Unconfirmed deliveries based on the Annual Forecasting exercise
UNICEF SD

5. Launch of the pilot phase in 4 countries
Pilot phase What has been done so far
Design and development of the prototype tool for the following vaccines:
Pentavalent, BCG, Measles, OPV, Rotavirus, Pneumococcal, TT, Yellow Fever
Launch of the pilot phase in 4 countries
DRC: national level + 1 regional level
Niger: national level + 1 regional level
Senegal: national level
Philippines: national level
Training of the government counterparts and UNICEF country offices staff
survey to test the interest of countries for such a tool before scaling up / and going through further development

6. Pilot phase Overview of the data cycle for the current tool
ViVa
Stock levels
tool uploaded to a web server every Monday
COUNTRY OFFICE
Unconfirmed deliveries
Confirmed deliveries
SUPPLY DIVISION
Stock levels
EPI National
DOWNLOAD
EPI regional

7. Pilot phase Overview of current tool: general view

8. Pilot phase Overview of current tool: detailed view

9. Success criteria established
Pilot phase Feedback survey results
Success criteria established
Pilot phase results
Is the tool visually attractive?
84% thought the tool was very visual
Is the tool user-friendly and easy to use?
68% thought the tool was very easy to use, and 11% extremely easy to use
How frequently was the tool used for monitoring purposes?
Frequency not assessed via the survey, but via discussions. E.g. slides extracted from the ViVa tool are used during ICC meetings in DRC and Niger
How frequently was the tool used for advocacy purposes
How useful is the tool for monitoring purposes?
68% thought it was very useful and 26% extremely useful
How useful is the tool for advocacy purposes?
53% thought it was very useful and 37% extremely useful
How difficult is it to provide the information required to fill in the tool?
Not assessed via the survey, but via weekly stock levels being provided; in 85% of cases provided in a timely manner.
Is the weekly update sufficient?

10. ASSESSMENT OF INTEREST FROM THE PILOT COUNTRIES
What’s next High level project timeline
ASSESSMENT OF INTEREST FROM THE PILOT COUNTRIES
PILOT PHASE:
excel prototype developed and tested in 4 countries (2 of them including regional level)
TRANSITION PHASE:
presentation of the tool at regional meetings & others
hosting of the current excel prototype on a web portal
training to new countries
development of quick win functionalities
May 2014
Sep 2014
Q3 2015
To be presented at the 28th Intercountry Meeting of National Managers of the Expanded Programme on Immunization, taking place this November
FINALIZATION PHASE:
design and development of the online web platform taking into account country feedback
addition of new functionalities
extension to other products (esp. devices / safety boxes)
training on the new platform at country level, regional level, or global level

11. Questions

12. Thank You!