1. SPS LS1 Planning meeting (No.34) 16/04/14
David Mcfarlane

2. Topics Lifts and Monte-charges.
Dates for changing the alarm systems in the lifts.
Bank holidays.
Detection Incendie tests.
AUG tests.
GE/ASE Access tests.
Cleaning campaign dates.
Main works in each of the points.
EPC tests of the Auxiliary Converters.
The end of LS1.
Planning.
False floors open in the BAs.
E.C.Rs.
Access rights and safety equipment.
Important Information.
A.O.B.

3. Lift Maintenance Mar/Apr/May/ June
AS Ascenseurs have to change the alarm systems. This will put each lift out of service will this is done (the zone however is NOT blocked) (BA2,3,4,5 and 6)
AS Ascenseurs propose :
Avril : 
du lundi 14 au jeudi 17 avril  ( 4 ascenseurs) OU du mardi 22 au vendredi 25 avril  (4 ascenseurs)
Mai : 
du  lundi 5 au vendredi 9 mai  (5 ascenseurs) OU du mardi 13  au vendredi 16 mai (4 ascenseurs)

4. Changing alarm system in the lifts (The lift will be out of service for the entire day)
BA2 – Tuesday the 13th May
BA3 – Tuesday the 22nd April
BA4 – Friday the 16th May
BA5 – Wednesday the 14th May
BB5 – Thursday the 15th May
BA6 – Wednesday the 23rd April
BA7 – Friday the 25th April
BA80 – Thursday the 24th April
TT70 – Wednesday the 7th May
Although the lift is out of service the Zone is NOT closed!

5. Bank holidays (CERN is closed and no access into SPS)
Friday the 18th April. (Good Friday)
Monday the 21st April. (Easter Monday)
Thursday the 1st May. (Labour Day)
Thursday the 29th May. (Ascension Day)
Monday the 9th June. (Whit Monday)

6. Detection Incendie tests
The sirens will be tested after 17:30 on the final day of the tests in each zone!

7. AUG tests

8. GE/ASE Access tests

9. Cleaning campaign

10. BA1 main works Finish the works in TT10
Mainly Alignment and Vacuum.
Reinstallation of the beam line and equipment in LSS1
GE/ASE Access tests
23rd June

11. BA2 main works Replacement of magnet MDLV.211512 in TT20
Repair works on the floor (Done)
Replace magnet (Thursday the 17th April.)
Replacement of Collimator TCE
Replacement Done
EN/EL cabling campaign
Ongoing until the end of April
Changing alarm system in the lift
Tuesday the 13th May
AUG tests
14th May
GE/ASE Access tests
9th June
Cleaning campaign
23rd to the 27th June

12. BA3 main works
New cable trench to be built between CCC and BA3 (surface)
Still waiting for the revised quote.
EN/EL Câblage nouveau câbles secours SPS BK3.
17th April(ZONE BLOCKED)
(Lift maintenance not affected)
Fibre optic works in the pit area
22nd April to the 20th May
AUG tests
15th May
GE/ASE Access tests
10th June
Cleaning campaign
16th to the 20th June

13. BA4 main works Installation of 2 pumps for crab cavities AUG tests
19th May
GE/ASE Access tests
10th and 11th June
Cleaning campaign
12th to the 16th May

14. BA5 main works
Re-installation of 4 coated magnets due to vacuum leaks.
Beginning of May??
Transport will be moving all of the equipement stored in ECX5 back to LSS1 (via BA6)
Starting on Monday the 7th April.
THEY HAVE PRIORITY IN THIS AREA!!!
BE/BI works.
AUG tests
20th May
GE/ASE Access tests
12th June
Cleaning campaign
19th to the 23rd May

15. BA6 main works Replacement of the crane in BA6 (surface)
22nd to 25th April
ATLAS works on cooling towers (BA6 water OFFLINE)
22nd April to the 13th May.
AUG tests
21st May
GE/ASE Access tests
13th June
Cleaning campaign
26th to the 30th May

16. EPC tests of the Auxiliary Converters
With this planning, OP can start the commissioning of the Software with a 1 week delay from our activities: e.g, OP tests for BA2 could start on 9th June.   
What we need:
The magnet interlocks shall be tested in May by MPE (R.Mompo/P.Dahlen): support from EPC is requested during this period,
Services shall be present in each BA in time: water (magnet + surface building), no consignation (except BA1 until end of June),
A general signalisation that some tests are ongoing: coordination EPC/MSC,
EIS ( from past experiences, this is a difficult point for us during our tests, especially for TI2/TI8. I propose that when the planning is agreed on, Marc Tavlet will be contacted by EPC.

17. The end of LS1

18. Planning

26. False floors lifted in Surface BAs
Below is a table showing the dates that EL will be pulling cables at each point of the SPS.
During these periods large sections of the false floor in these surface buildings will be lifted.
Any works in the BA’s that involve lifting of the false floors MUST be reported to the Coordination team
BAs
Cabling pulling start
Cable pulling end
BA1 (TS1- works)
BA1 (Irradiated cable works)
BA1 (Fibre Optics)
29/04/2013
08/10/2013
08/04/2013
02/08/2013
25/03/2014
24/04/2013
BA2
06/01/2014
28/04/2014
BA3
BA3 (Fibre Optics)
27/03/2013
22/04/2014
31/05/2013
20/05/2014
BA4
BA4 (Fibre Optics)
27/05/2013
07/10/2013
12/07/2013
25/10/2013
BA5
BA5 (Fibre Optics)
30/09/2013
24/05/3013
11/10/2013
BA6
BA6 (Fibre Optics)
13/09/2013
13/5/2013
08/11/2013
24/05/2013
BA7
14/10/2013
07/11/2013
If you require access to racks or other equipment in the surface buildings during these periods you must check with planning first.

27. Engineering Change Requests
Any and all new equipment being installed in the SPS requires an ECR BEFORE it can be installed. It must also be approved by planning and coordination.
Templates and Guidelines for Engineering Change Requests:
EDMS:
SPS ECR template (in DFS):

28. Current ECR’s for LS1
Removal of AEWB Pick-up from position to 31502
(EDMS No ) UNDER IMPLEMENTATION
Removal of a BPWA Pick-up from position to 31101
(EDMS No ) UNDER IMPLEMENTATION
Installation of a new Wideband Kickers system in position 32173
(EDMS No ) RELEASED
Installation of a new HBW Damper Pick-up in place of BPWA & AEWB 31932
(EDMS No ) RELEASED
Replacement of 4 old BPA and 2 BPD by 6 BPCE in LSS1 & LSS2
(EDMS No ) RELEASED
Reinstallation of pump and gauges (Pirani + Penning) in (vacuum sector 150)
(EDMS No ) RELEASED
Modification LSS1 sectorization (new VVSF + displacement VVSB 11772)
(EDMS No v.2) RELEASED
Installation of 3 BCT in LSS5 for North Area protection during Ions operations in SPS.
(EDMS No ) UNDER IMPLEMENTATION

29. Current ECR’s for LS1
Transfer of the Fast Beam Current Transformers (BCTFR.31451) for the SPS circulating beam from LSS3 to LSS5.
(EDMS No ) RELEASED
SPS Beam Position Monitoring Prototyping Setup in LSS4.
(EDMS No ) RELEASED
Installation de 4 moniteurs de position (2 BPH, 2 BPV), dédiés au système Damper.
(EDMS No ) RELEASED
Installation d'un nouveau moniteur de position de type BPCR en LSS2 au
(EDMS No ) RELEASED
Displacement of Door PPG2145 separating the LHC and the SPS in the TI2 tunnel.
(EDMS No ) UNDER IMPLEMENTATION
Interlocking of Injection Tunnel upstream areas with LHC powering.
(EDMS No ) RELEASED
Move of BPH to BPH
(EDMS No ) RELEASED
Optical Fibre Racks.
(EDMS No ) UNDER IMPLEMENTATION

30. Current ECR’s for LS1
Removal of old fixed TMP vacuum groups in
(EDMS No ) RELEASED
BYBPM racks under the SPS dipole magnets as part of the Upgrade of Beam Position Monitors electronics (MOPOS).
(EDMS No ) UNDER IMPLEMENTATION
Installation de Coffrets d'Alimentation en LSS1 et TT10.
(EDMS No ) UNDER IMPLEMENTATION
Installation d'un rack de jonction RX11695=TS1 au BA1, afin de limiter les longueurs des câbles à changer lors d'un futur remplacement.
(EDMS No ) UNDER IMPLEMENTATION
Installation de nouveaux chemins de câbles en LSS1+ du SPS.
(EDMS No v.2) RELEASED
TPSN replacement in LSS2 of SPS.
(EDMS No v.1) UNDER IMPLEMENTATION
Replacement of pumps in 3 tanks MKP in LSS1 of the SPS .
(EDMS No v. 0.1) RELEASED
Suppression of VVFA in LSS1 of SPS.
(EDMS No v. 0.1) RELEASED

31. Current ECR’s for LS1
New shielding wall behind TIDV in SPS .
(EDMS No v. 0.1) RELEASED
Modification of Numbering of SPS Civil Works.
(EDMS No v. 0.1) RELEASED
New Cable Tray in LSS5- of SPS.
(EDMS No v. 0.1) UNDER IMPLEMENTATION
Helium 2K Pumping Units Installation in the Alcove Region of SPS Point 4 (BA4).
(EDMS No v. 1.0) UNDER IMPLEMENTATION
Installation of a wire scanner BWSRE in LSS5 of the SPS.
(EDMS No v. 0.1) UNDER APPROVAL
Increase of the MDHD steering strength for the LIU-SPS Q20 optics.
(EDMS No v. 0.1) UNDER APPROVAL
Modification of 2 Shielding Towers in LSS5 of the SPS.
(EDMS No v. 0.1) RELEASED
Upgrade of the UA9 equipment during LS1.
(EDMS No v. 0.1) UNDER APPROVAL
Removal of a BCT in TT10 during LS1.
(EDMS No v. 0.1) RELEASED

32. Access rights and safety equipment
Everyone who enters the SPS MUST have the following:
Completed the correct courses. (sir.cern.ch)
Safety course levels 1, 2 and 3. or CERN Safety Introduction
Safety during LS1
Habilitation Electrique.
Electrical Safety Awareness
Radiological Protection. (RP Training for CERN Supervised Radiation Areas)
Self Rescue Mask Training.
The correct access authorisation (via EDH).
Zone Code “SPS” for access into the SPS
Zone Code “NA_TARG” for access into BA80
Zone Code “CNGS” for access into the CNGS areas
Zone Code “SPS-KN-000” for “Autorisation conduite RTL”
Zone Code “SPS-KN-001” for “SPS Shutdown Padlock”
A valid approved IMPACT. (with their name included on this IMPACT)
They must know the number of this IMPACT.
Safety shoes.
Biocell.
Electronic dosimetre.
Passive dosimetre.
All contractors must all have a company passive dosimetre!!!
Helmet plus Light.
Please note that personnel are not allowed to work in the tunnel alone!!

33. Important information
Useful Contact Numbers
SPS Coordination Team
David MCFARLANE
Franck BAIS –
James RIDEWOOD
Control Room
SPS CCC – 77500
TI CCC – 72201
CSA RP
Christophe Tromel –
Angelito Herve –
Nadine Conan (BA1) –
Elodie Aubert
Kurt Weiss (BA1)
Coordination Safety
Emmanuel Paulat –
John Etheridge

34. A.O.B.
Please make sure you fill out your IMPACTS correctly!!!! And in plenty of time!!!!!!
The intervention period is “LS1-SPS” Do not put “OPERATION 2013” or leave it blank as no one will sign it.
With the exception of BA80, no IMPACT should have an end date after the 27th June 2014
Do not just put SPS for you location. Be more specific!
There are currently 51 IMPACTs that are “LATE”. If you have completed your work then you need to close the related IMPACT.
If you have ANY concerns about not being complete before the 27th June I need to know about it NOW!!!!
Its very important to ensure that you leave the work site clean and tidy and that you put any rubbish in the correct bins.

35. SPS coordination website
\\cernhomeJ.cern.ch\J\jocksoft\Public\LS1
Next meeting
30/04/2014
112-R-028
14:00 Hrs