1. General Body Meeting August 30th, 2017

2. Welcome Back! Executive Committee Maura DeMouy, Faculty Advisor
Executive Director: James Ferguson
Managing Director: Margo Rusconi
Finance Director: Jon Rauch
Alumni & Ext. Comm. Director: Kate Rheaume
ADR Directors: Alexandra Genoa & Ashley King
Appellate Ad. Directors: Mackenzie Newman &Nicole Pacheco
Trial Ad. Directors: Jordan Dickson & Jackie Yarbro
Maura DeMouy, Faculty Advisor
Maura Grant Hayes, OSL Liaison
If you need anything, just ask. s are in the Handbook.

3. Handbook Found on our website: Things to Note:
organizations/barristers-council/
Changing this semester. Member only page.
Things to Note:
Membership Period
Office
Exec. Committee Selection
Forms
Finance Policies…

4. Barristers’ Council Finances

5. What I’ll Be Covering What the Barristers’ Council pays for
What the Barristers’ Council DOESN’T pay for
How to submit a reimbursement
Tax Exempt Status
How to coordinate travel plans

6. What the Barristers’ Council DOES Pay for
Competition registration fees
Travel Costs
Airfare, train, rental car, personal car
Hotel Room Costs
Ground Transportation
Other major costs
Students who book travel on their own, without the express permission of both the Finance Director AND their Division Director, will NOT be reimbursed for their expenses.

7. What the Barristers’ Council DOES Pay for
Competition Registration Fees
BC will cover cost to participate in competition
BC WILL NOT pay for memberships to professional organizations, regardless of their necessity, without prior approval from the Finance Director.

8. What the Barristers’ Council DOES Pay for
Travel Costs
Competitions held at GULC and Washington, D.C. Area:
Ground Transportation - $25 limit per competitor for the duration of the entire competition for Uber, taxi, Metro, etc.
Competitions within 250 mile radius:
Train, rental car, or personal car (reimbursed at the current Georgetown per-mile rate)
Hotel only with Finance Director pre-approval

9. What the Barristers’ Council DOES Pay for
Travel Costs
Competitions beyond 250 mile radius:
Coach airfare
Public transit to Dulles International Airport (IAD), Baltimore/Washington International Airport (BWI), or Reagan National Airport (DCA)
Barristers’ Council will reimburse, up to $60, ground transportation costs (Uber or taxi) to and from IAD if all competitors participate in the ride.
Barristers’ Council will not reimburse ground transportation costs to BWI or Ubers/taxi to or from DCA (exceptions for 6:00a.m. DCA flights)

10. What the Barristers’ Council DOES Pay for
Hotel Room Costs
Only room charges and taxes
Incidental room costs, such as room service, movies, items from the mini-bar, and hotel valet parking will not be reimbursed
If hotel internet access is not free, BC will reimburse with prior approval from Finance Director

11. What the Barristers’ Council DOES Pay for
Ground Transportation
Ground transportation costs (Ubers, taxis, mass transportation, etc.) in the tournament city will be reimbursed up to $50 per team member for the entire competition

12. What the Barristers’ Council DOES Pay for
Other Major Costs
All essential expenses and costs that Council members incur in the preparation for various advocacy competitions
Photo-reproduction & demonstratives
Office supplies & presentation equipment
Postage & related expenses

13. What the Barristers’ Council DOESN’T Pay for
Meals
Tournament clothing
Travel arrangements made outside of Barrister’s council

14. REIMBURSEMENT FORMS
Fill out Student Reimbursement Form located on the Barristers’ Council website life/activities-organizations/barristers-council/
OSL Reimbursement Request Form
REQUIRES DIVISION TREASURER SIGNATURE
GMS Student Expense Reimbursement Form
Drop completed forms at Maura Grant Haye’s office in OSL or the mailbox outside the Barristers’ Council office (Hotung 1010)

15. REIMBURSEMENT FORMS KEEP YOUR RECEIPTS
Make sure the last four digits of your credit card are on the receipt
Attach receipts to the Reimbursement Forms
Reimbursements older than 60 days are considered income by the IRS and will therefore be taxed
PLEASE GET THE SIGNATURE OF YOUR DIVISION TREASURER
Consult me or the Handbook with questions about what can be reimbursed

16. Tax Exempt Status
GULC is exempt from paying sales tax in a number of states:
DC, VA, MD, FL, IL, MA, MO, NY, OH, PA, TN, TX
Only applies to goods purchased (e.g. paper pens, etc.) does not include services (e.g. meals, hotel’s occupancy tax, airlines taxes, etc.)

17. Booking Travel Talk to whomever handles travel in your Division
Trial Ad – Anna Schamberg or Natalie Gideon
Moot Court – Le Chen & Stephen Milak
ADR – Brad Johnson & Elaine Cheng
They can contact to book travel with Maura Grant Hayes

18. Other Notes
Once travel is booked you will not be allowed to change the reservations
Team member must reimburse BC for all additional charges
All monetary prizes are property of Barristers’ Council

19. Questions? Feel free to contact me at: Contact Maura Grant Hayes at:
Contact Maura Grant Hayes at:

20. FORMS COMMITMENT FORM TRAVEL WAIVER FORM Print name. Sign.
Circle division.
Date – 8/30/17
TWO PAGES
Academic Year ( )
Your information – name, cell phone, Net ID, alternative phone/ , current address
Medical info – allergies, dietary restrictions, conditions
Emergency contact info
Division director name
Print name
Sign.
Division.
Date – 8/30/17
DIVISION DIRECTORS
ADR – Alexandra Genoa, Ashley King
Moot – Mackenzie Newman, Nicole Pacheco
Trial Ad – Jordan Dickson, Jackie Yarboro