1. Riding the Wave of Innovation
alio Finance Roadmap
John Green
Chief Software Architect
Linsey Felix
Product Manager

2. Agenda
Roadmap Accomplishments
Additional Accomplishments
Roadmap

3. Accomplishments from Roadmap
Reporting Groups
Program Selection
Cash Receipt Accruals
Accounts Receivable Accruals
Vendor Portal

4. Reporting Groups SRUTL01A.FMX
Ability to run a group of reports with the push of a button.
Can run to PDF or Excel if the report has been modified to be Spreadsheet Ready.
Includes a Copy feature.
Use the Parameters button to access SRUTL05A.FMX – Report Parameter Values.
Available in 12c only.

5. Reporting Groups – Reports Available
Reports that can be run to PDF or Spreadsheet:
FJBAD02B.REP - General Ledger Detail (Report Specs)
FJBAD02S.REP - General Ledger Detail By Account (Report Specs)
FJBAS01A.REP - Balance Sheet Summary
FJEXD01A.REP - Expenditure Detail (Report Specs)
FJEXS01A.REP - Expenditure Summary (1 Line)
FJEXS01S.REP - Variable Column Report
FJRED01A.REP - Revenue Detail (Report Specs)
FJRES01A.REP - Revenue Summary (1 Line)
FPROF01A.REP - Income Statement
Additional reports that can be run:
FBWKS03C.REP – 3 Year budget Report
FJBAS08A.REP – Profit and Loss
FJEXD05B.REP – Expenditure Report By Account
FJEXS05A.REP – Host Account Summary
FJEXS06A.REP – Expenditure Summary (1 Line Original Budget)
FJEXS08A.REP – Expenditure Summary 15 Columns
FJRES02A.REP – Revenue Summary (2 Line)
FJRES02C.REP – Revenue Summary (1 Line - Landscape)
FJRES03A.REP – Revenue Summary (Management Style)
FJRES06A.REP – Revenue Summary

6. Program Selection AMINQ01A.FMX
Can quickly view and find release notes.
Release notes are available for release 16.4 and higher.

7. Cash Receipt Accruals
Allows the revenue to be recorded in the prior year and the cash to be posted in the current year.
Payments must be entered in a current year batch.
Use Profile Key RECEIPT_ACCRUAL_PROFILE . The profile data is comprised of three separate pieces:
Positions 1-2 define the two-digit Account Year in which the Accrue check box will be visible when using the Cash Receipt Entry – FCENT01A.FMX.
Positions 3-10 define the date used when the accrual transactions are posted to the prior year. The date format is MMDDYYYY.
Positions define the two-digit Account Period used when the accrual transactions are posted to the prior year.

8. Cash Receipt Accruals
Once the receipts are entered continue with the Cash Receipt Edit List, and Post Cash Receipts.

9. Accounts Receivable Accruals
Invoices were posted to the prior year. You do not need to roll them to the new year.
The accrual process allows the cash and accounts receivable to be posted in the new year.
You must use a new year batch.
Use Profile Key AR_PAYMENT_ACCRUAL_PROFILE . The profile data is comprised of three separate pieces:
Positions 1-2 define the two-digit Account Year in which the Accrue check box will be visible when using AR Invoice Receiving – FRENT03A.FMX.
Positions 3-10 define the date used when the accrual transactions are posted to the prior year. The date format is MMDDYYYY. Used with Cash Basis Accounting method.
Positions define the two-digit Account Period used when the accrual transactions are posted to the prior year. Used with Cash Basis Accounting method.

10. Accounts Receivable Accruals
Once the invoice receiving transactions are entered continue with the Invoice Receiving Edit List, and Post Invoice Payments.

11. Vendor Portal
New portal that allows your vendors to log in and view their unpaid and paid invoices and purchase orders.
Vendors can submit requests to update their demographic and contact information.
Vendors can upload documents such as their W-9 form.
This new portal has the same look and feel as Employee Service Portal (ESP).
To learn more about the new Vendor Portal please join the
alio Vendor Portal session in the Miscellaneous track today at 1:10 pm.

12. Additional Accomplishments
Mass Approvals
ing Approvals
Report Spec staying open
Journals Inquiry
Campus accounting
VMC

13. Mass Approval SSAPP01A.FMX
Can approve multiple records with the push of a button.
The form will only display the approvals waiting for the User.

14. Approval s
Can schedule approval s to be sent to Users that have approvals waiting for them.
Organization Master is used to define when the s should be sent and which approval types should have an sent.
There is optional functionality that can be turned on to allow
Setting up the approval types by user on Users - AMSEC05A.FMX.
Letting the users decide which s they would like to receive on Mass Approval – SSAPP01A.FMX.
Your Support Provider will need to assist with setting up your server.
Available in 12c only.

15. Approval Emails – Organization Master
New tab to define the scheduling
Can determine which approval types should receive s.
Any changes to the approval types in the Org Master will override the Users and Mass Approval setup.
A Test can be sent to verify the server is setup correctly as well as the appearance of the Reply To , Subject and Message text.

16. Report Specifications Master
FMRPT01A.FMX
The Report Spec form will now remain open once you select Run Report.
This allows you to make changes and run the report again.
When using the Open in Spreadsheet functionality you must save the file before creating the next file.

17. Journals Inquiry FJINQ01S.FMX All columns are searchable.
No changes can be made to data.
Added Check Key, Claim No and Account Type.
Trans Type now defaults to All Journal Types.

18. Campus Accounting
Automatic processes streamline the assessment and proration of class fees, activity fees, and school-required fees
Fee payment processing supports cash, check and credit payments
An online Payment Portal will provide convenience to parents submitting payments
A Campus Accounting interface to alio that automatically updates your district’s general ledger

19. Campus Accounting Easy integration with alio Finance
Receipts, Payments, Journal Entries, Budgeting
Integrates with your SIS to pull student information
Pulls student contact, schedule and activity information
Check Processing
Refund Checks
Checks to Non-Students
Ex. Referee checks or vendor checks
Support for Thermal Receipt Printers
To learn more about Campus Accounting please join the
Campus Accounting session in the Miscellaneous track tomorrow at 2:15 pm.

20. Virtual MasterCard
Created a Virtual MasterCard (VMC) e-Payment solution.
Partnered with CPS Payment Services.
This solution will enable your district to turn your Accounts Payable spending into a revenue generator by receiving a 1.2 percent rebate on payments made thru this process.
There is no cost to the district to install or support the solution! 
The process is fully integrated with alio! 
Best of all, each month your district will receive a rebate based on the previous month’s payments!

21. Virtual MasterCard
If your district would like to learn more you can review the complete process with the whitepaper found on infolink.
Virtual MasterCard Payment Processing in alio
Resource Id: 4130
Your district must have a contract with CPS Payment Services.
Michael Dean from CPS Payment Services is available for questions during the conference and is located by the registration desk.
Michael Dean, Director of Supply Chain Solutions

22. 2018 FAS Roadmap

23. Roadmap - ARS ACH Process
New ACH process for ARS that will create ACH customer transactions and the file that is then transmitted to the bank to withdraw payments.
Can be used with the new Employee Benefits Processing.
You can invoice and create ACH payments for any additional monies owed that are not collected through payroll contributions such as COBRA payments or retiree contributions.

24. Roadmap - ARS ACH Process
Process Flow -
Enter Invoices – FRENT01A.FMX
Run the Invoice Edit List – FREDT01A.REP
An asterisk will be added to show that the Customer is an ACH Customer.
Print Invoices – FRPRT01S.REP
The Invoice will display “ACH Customer” and “Paid by ACH”.
Post Invoices – FRPST01A.FMX
Run the Create ACH Customer File – FRACH01A.FMX
Review the ACH Transmittal Record report that is generated – FRACH01A.REP
Optional, Enter additional invoice payments – FRENT03A.FMX
Run the Invoice Receiving Edit List – FREDT02A.REP
Post Invoice Payments – FRPST02A.FMX

25. Roadmap - ARS ACH Process
FMCST01A.FMX – Customer Master
The ACH tab must be populated.
If populated the Customer is considered an ACH customer when processing ARS Payments.

26. Roadmap - ARS ACH Process
FRACH01A.FMX – Create ACH Customer File
FRACH01A.REP – ACH Transmittal Record

27. Roadmap – Fixed Asset Inquiry
Fixed Asset Inquiry – FIINQ01A.FMX
Add Condition code column.
Add Filters for Tag No, PO No, Serial No, Asset Type, Room No, Condition Code and Location.

28. Roadmap – Account Detail, Five Year Report
FJEXD06S.REP – Account Detail, Five Year
Display up to 5 years of data
Includes –
Budget Entries
Journal Entries
Encumbrances
Payments
Receipts
Spreadsheet Ready

29. Roadmap – Account Detail, Five Year Report
Will have a similar layout as our other detail reports.

30. Roadmap – Print Summary Check Register
FPREG01A.REP – Print Summary Check Register
Add an option to print All batch years.
Can use the date range and Batch Year of All to run the report for multiple years.

31. Roadmap – Email ACH Payments/Advice Process
Create a process to ACH Payments/Advices to the Vendor instead of having to mail them.
Similar to Bursting for POs.
Anyone interested in beta testing the process once it is completed?

32. Roadmap – Copy Posted Payments
FPENT10A.FMX – Copy AP Payment utility
Allows you to –
Copy existing PO No or Invoice No.
Assign a new PO No or Invoice No.
Remove PO No or Invoice No.
All payments will be created with accounts that are in the Batch Year that is selected on the Batch Master.
Allows a payment to be copied that is one year prior to the batch date and one year after the batch date.

33. Roadmap – Close POs
Create a process to Close a PO once it has been fully liquidated.
Add a Closed flag.
Once a PO is closed further payments cannot be made against the PO.
A closed PO must be fully liquidated.
Only Admin would be able to reopen or make changes to a closed PO.

34. Roadmap – Vendor Master
Vendor Master – FMVEN01A.FMX
Add the ability to attach a G/L account to a vendor.
When processing POs & payments the account will automatically populate for the vendor and can be changed if needed.
Add Roll functionality in Build Next Year Accounts so the account numbers can be rolled at the end of the year.

35. Roadmap – Vendor Master
FMCST01A.FMX – Customer Master
FMVEN01A.FMX – Vendor Master
HMEMP01A.FMX – Employee Master
We are looking into an option for when an Employee’s name is changed in the Employee Master that it would update the Mailing Name in Vendor Master and/or the Customer Master.

36. Roadmap – Multiple Budget Scenarios
Create a utility in BPS to combine multiple scenarios and then Load one scenario to FAS.

37. Roadmap – Delete Disapproved Requisitions
Delete Disapproved Requisitions – FOFYE01A.FMX
Add the ability to delete RTB and WHS disapproved requisitions.
Prompt for Cutoff Date.

38. Roadmap – Cash Receipt Entry
Cash Receipt Entry – FCENT01A.FMX
Default the accounts from the Customer Master – FMCST01A.FMX.

39. Roadmap – Copy Budget Batches
Currently you can only delete a budget batch.
This New Utility would allow you to Copy a Posted Budget Batch
NO more having to rekey all your entries or have to re-import when changes are needed.

40. Roadmap – Pre Amounts
Create a new report that lists all Pre Encumbrance and Pre Actual transactions details.
Helpful for troubleshooting.

41. Roadmap – alio Login
Create a two tier authentication process when logging into alio.
Optional process.
Allow for 3 to 5 security questions.
Will work similar to the process in the Employee Service Portal.

42. Disclaimer
The alio Roadmap is a view into the features and functionality we would like to add to alio. 
Weidenhammer cannot guarantee that all of these items will be completed and they should not be considered as commitments.

43. Additional Training
If you are interested in other alio WebEx group training sessions, you can view a list of sessions currently available at,
If you prefer one-on-one training, please contact your alio support provider directly for cost and scheduling information.  If you have any questions or concerns, please contact alio support at or by direct to

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Discussion
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