1. Lecture Capture Update
Rusty Scott, Exec. Associate Director, ACNS
March 24, 2016

2. Topics for Today Overview Usage Statistics
Platform Recommendations (FY17/FY18)
Budget Request
Discussion
March 24, 2016
UTFAB Update

3. Lecture Capture Overview
Centrally supported solution – Echo360
Capturing a combination of audio, projected content (powerpoint, etc.) and instructor video
Two ways to capture
Personal capture –on desktop/laptop, managed by instructor
Classroom capture – appliance-based; hardware in classrooms
March 24, 2016
UTFAB Update

4. Lecture Capture Resources
help.echo.colostate.edu
Personal, in-class capture information
Linking into Canvas
Scheduling recordings
Software download
Managing recordings
March 24, 2016
UTFAB Update

5. Echo Views by Week (Spring semester, 2013-2016)
March 24, 2016
UTFAB Update

6. More on Echo Viewing For Sept. 30, 1015 – Feb. 15, 2016
7TB of video watched
5.7 years of “watch time”
Almost 15 days of “watch time” per day
March 24, 2016
UTFAB Update

7. New Echo Recordings 2015 (Jan. 1- March 15) 2016 (Jan. 1 – March 15)
UTFAB Update

8. Available Storage on Echo ServerGB
Disk recovery through managing ‘raw’ files.
July 2015
March 2016
March 24, 2016
UTFAB Update

9. Our Discussed Approach for FY17
Maintain existing contract with Echo
No increase in cost
No additional in-class capture rooms
Research alternatives
Continue to explore Echo
Service is moving to the cloud
Licensing is based on users, network consumption (not venues)
Includes Active Learning Platform (ALP)
Costs likely to increase
March 24, 2016
UTFAB Update

10. The LC Discovery Process
No clear front runner in this horse race
Moving to a new system
Disruptive and expensive, in time and $
Would not substantially improve the service
Staying with Echo costs will go up, but likely not as presented to us earlier
More changes in the licensing model
New model includes server hardware and storage
Could repurpose current costs for hardware/storage
March 24, 2016
UTFAB Update

11. Recommendations As we discussed, stay the course with Echo for Fy17
Target a transition to cloud-based Echo, Summer 2017
Based on the need for capture, not ALP
Estimated funding “gap” of $25K for FY18
New $1K appliances will make in-class capture more reasonable (work only with new platform)
No restrictions on venues!
Includes Active Learning Platform
Integration work needed – this gives us time
March 24, 2016
UTFAB Update

12. Echo360 estimated costs (FY18) - The Registered Student User (RSU) model
4,000 RSU ($20K/1000)
$80,000
Unlimited disk
Included
10,000 hours of streaming
Streaming ($5K/10K hours)
$50,000
Total (licensing + servers)
$130K
Current licensing + servers
$105K
Cost change
+$25K
March 24, 2016
UTFAB Update

13. Financials FY16 Funding Hardware/Software $59K Appliance replacements
FY 15 Carry Forward
($2K)
Total:
$65.4K
FY16 Expenditures
$61.4K
FY16 Balance
$4K
FY17 Funding - Proposed
$62K
Replacements
$6K
Less FY16 carry forward
($4K)
Total FY17 request:
$64K
March 24, 2016
UTFAB Update

14. UTFAB Funding Criteria
1. Benefit as many students as possible
Usage continues to grow
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
For GA classrooms, correct.
4. Adherence to budget and accountability
5. Potential for direct student use
Yes.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
Examples given.
8. Financial co-sponsorship
9. Central/distributed balance
10. Cost/benefit ratio
March 24, 2016
UTFAB Update

15. Discussion!
March 24, 2016
UTFAB Update