1. Portal User Group Meeting
March 9, 2011

2. Agenda Introduction Guest Presentation – Website Accessibility
Michelle Laramie, David Bergmann, Jolene Nemeth from Board of Education and Services for the Blind (BESB)
Reminders and Updates

3. Website Accessibility
Michelle Laramie, David Bergmann,
& Jolene Nemeth

4. Reminders and Updates

5. WebFile Manager – Status
We are very low on space available for storing files
We are unable to increase storage on our current hardware
We are purchasing equipment needed to connect to SAN Storage

6. WebFile Manager – Best Practices
Web File Manager should not be used to archive files no longer linked on the site – that should be done on agency network drives
If you remove a link to a file, remember to go and delete the file
Routinely run an orphan file report and remove them from the File Manager (we are still working on getting a functioning orphan report tool)

7. WebFile Manager – Videos
Video Size
No bigger than 50 MB
Contact PMG for options
Don’t ever upload a video that is not from a trusted source
Must be Work Related
Acceptable Use of State Systems Policy

8. WebFile Manager – Folders
Review of two methods to upload to folders in the File Manager
Single file upload to a folder
Multiple file upload to a folder

9. DSF Feature (eAlerts) Sent after 5pm unless time sensitive
Due to the high volume of mail server traffic, it is a strain to the system to process eAlerts during regular business hours
Sent after 5pm unless time sensitive
Use “Specific Date”

10. USA Search USA.gov added a new feature
“Add to Bing” – specify pages to have Bing include them in their index and search results within 24 hours

11. Google Analytics(GA) Google Analytics is collecting data
All Portal sites
All non-Portal sites on which GA code was placed (Currently 9)
To implement GA on your non-Portal site,
To view your reports:
Get a Google Analytics account
Fill out this form:

12. Google Analytics – Code Change
We noticed not all sites were collecting downloaded files
This was caused by a change in Google Analytics code
GA code was updated on Portal sites as needed
Non-portal site webmasters have been notified to update the code they were originally given

13. Google Analytics – Training
We held first Training Session on February 9, 2011
Materials can be found here:
If you attended, please fill out the survey which can be found with the materials
Future Training Sessions will be booked as determined by user interest

14. WCMS Standard
A sub-group of the Application/Web Development Group is meeting to set a Web Content Management System Standard
Releasing an RFI at the end of the month
Would like system administrators to review requirements and provide feedback

15. Social Media Policy
There is now a listing of all State Social Media Sites on CT.gov (social media registry)
If you have a site not listed, please with the address
Social Media Policy approved and available on DOIT website
Social Media Guidelines still being developed
Authorization form available if creating a new site
Social Media User Group established

16. Commissioners on Home Page
All websites should have Commissioner name or equivalent clearly marked on the site
Standard is a graphic on left or right side of template
Photo of Commissioner within the graphic is optional on V1 and V3 templates
Fill out Portal Request for assistance creating and/or placing the graphic

17. Governor’s Template
Governor’s Office approved an agency version of the new template that is based on the Governor and Lt. Governor sites
Governor’s Office has expressed interest in standardizing it for agencies

18. Questions & Comments