1. 2018 Staffing Recommendation

2. 2018 Considerations
Town has grown 59% since 2010, staff have grown only 9.6%
More road miles, more park space, more right of ways, more maintenance, more demand on water/sewer/storm resources
Changing demographics: Median age is 31 (Colorado is 36)
Successful growth requires greater planning, improved governance, strategic budgeting, capital improvement planning, communication and citizen engagement
Doing More with Less = DOING LESS

3. Current Staffing Levels
31 Full Time (31 FTE – Full Time Equivalents)
5 permanent Part Time (2.5 FTE)
Seasonal P/T in PW and Recreation
Changes in 2017:
Eliminated Utilities Superintendent position
Changed WTP & WWTP ORC to WTP and WWTP Superintendent
Added 1 new WTP Operator position
Added 1 new PW Maintenance Worker position
Added Town Planner position
Added Public Works Director position (to be staffed in 2018)

4. 2017 Staffing Administration: 4 FTE Finance: 4 FTE
Town Administrator/Clerk
Assistant Administrator
Deputy Clerk
Administrative Assistant
Finance: 4 FTE
Finance Director
Administrative Analyst
Utility Billing Clerk
Meter Reader

5. 2017 Staffing (continued) Recreation – 2.5 FTE Library – 3 FTE
Recreation Manager (1)
Assistant Manager (1)
P/T Administrative Clerk (1)
Library – 3 FTE
Library Director (1)
P/T Assistant Director (1)
P/T Clerks (3)

6. 2017 Staffing (continued) Public Works – 18 FTE
Director (1): Currently recruiting – projected start January 2018
Streets – 10 FTE
PW Superintendent (1)
Mechanic (1)
Maintenance worker (5)
Park Maintenance (1)
Collections and Distribution (2)
Water Utility – 4 FTE
WTP Superintendent (1)
Water Operators (3)
Waster Water Utility – 3 FTE
WWTP Superintendent (1)
Waste Water Operators (2)

7. 2017 Organizational Chart

8. 2018 Projection Add 5 Full-Time, and 1 Part-Time (5.5 FTE)
HR Specialist (F/T)
Finance Analyst/Asst. Dir. (F/T)
PW Administrative Clerk (F/T)
Civil Engineer (x2) (F/T)
Administrative Intern (P/T)

9. HR Specialist Full-Time, (Total Compensation: $60,720)
Reports to Assistant Administrator
Responsible for:
Oversee Payroll
Perform pay and benefit analysis, job audits, prepare position descriptions, recommend salary levels
Recruitment, exits, insurance
Risk management
Training
Compliance
Frees Ryan Abbott to perform senior level operational and project management, and execution of town strategic objectives and strategic planning

10. Financial Analyst/Asst. Dir.
Full Time, (Total Compensation: $79,200/YR)
Reports to Finance Director
Responsible for:
Accounts Management and Analysis
Financial Reporting
Supervise and manage accounting operations including A/R, A/P, investments
Budgeting, auditing, and departmental accounting
Creates greater financial transparency, strategic financial planning, improved accountability, and greater clarity to Board of Trustees and staff

11. PW Administrative Clerk
Full Time, (Total Compensation: $47,500/YR)
Reports to PW Director
Responsible for:
Administrative support to PW Department
Invoicing, purchase orders
Work Order tracking and reporting
Records management
CDPHE compliance reporting
Improves transparency and accountability, relieves senior staff from administrative duties, allows greater performance measurement analysis, increased responsiveness to the community

12. Civil Engineer I and II Full Time, (Total Compensation: $83,200/YR)
Reports to PW Director
Responsible for:
Project engineer on construction projects, storm water drainage, public infrastructure including water, sewer, storm, roads and bridges
Prepares construction specifications, detailed plans, and construction estimates
Performs field inspections for public infrastructure improvements and capital projects
Increased accountability; improves responsiveness to Trustees, Staff, Project managers, and developers; provides internal GIS updates for greater accuracy and control; improved coordination between Town Planner and developers; improved Project Management; lowers engineering costs

13. Administrative Intern
Part Time, (Total Compensation: $20,000)
Reports to Town Administrator
Responsible for:
Community engagement – includes communications, website maintenance and updates, social media, press releases, newsletters, community surveys
Assist with special projects, research, and performance analysis
Prepare administrative reports
Review and update departmental strategic plans
Assist with departmental budget preparation
Exploring option for 1-year, F/T Intern from Kansas University MPA graduate program – Est. salary $38,000 plus health benefits

14. 2018 Organizational Chart

15. Contract Employees: Engineering and Public Safety
Town Engineer: Stantec (out-sourced)
Wellington’s only engineer
Recommendation in 2018: In-Source Engineering Services
Increased accountability
More responsive to Trustees, Staff, Project managers, developers
Internal GIS updates - greater accuracy and control
Improved coordination between Town Planner, developers
Improved Project Management
Greater cost control
Cost savings

16. Insource Engineering Cost Analysis
Average Yearly Fees to Stantec: $392,000
Includes $111,430/YR in reimbursable costs paid by developers
PW Director Total Compensation: $125,000
Engineer (x2) Total Compensation $166,400
PW Administrative Clerk Compensation $44,800
Equipment costs: $12,000
Office Space (rent and utilities) $18,000
Total Costs (est.) $366,200

17. Public Safety (LCSD)
LCSD and I have discussed staffing levels on several occasions
Considerations include crime, patrol hours, town coverage, deputy safety, mutual aid
Each Deputy requires 1st year budget of approximately $200,000, and $100,000 each following year
Recommendation to add one deputy in 2018, and a new deputy each year thereafter

18. Questions