1. Progress report WP5 2 October 2017 - Marseille
Noortje de Graaf, Els de Wolf
Nikhef/NWO

2. WP5 deliverables Nr Description Month Responsible D5.1
A written code of conduct and ethical behaviour for KM3NeT 36
NWO
D5.2
A Gender Equality Plan for KM3NeT
D5.3
Recommendations for assessing the impact of KM3NeT on the professional careers of KM3NeT alumni
D5.4
An environmental impact study for KM3NeT-Fr/ORCA
CNRS
D5.5
An environmental impact study for KM3NeT-It/ARCA
INFN
D5.6
An environmental impact study for KM3NeT-Gr
NCSR-D

3. WP5 Tasks Kick-off meeting Task 5.4 at Tuesday October 3rd.Nr
Description
Start
Status
5.1
Code of conduct and Ethical behaviour
01/01/2018
Preparation
5.2
Gender Equality & diversity plan
5.3
Alumni network & career development
5.4
Environmental impact studies
In the hands of the Installation Site Managers
Kick-off meeting Task 5.4 at Tuesday October 3rd.
Attended by the responsible persons from Italy, Greece and France.

4. Activities since last PMB vidyo meeting
Task 5.1: Code of Conduct
Proposed set-up of CoC sent to IB
In the future: annex to Memorandum of Understanding or part of bylaws of KM3NeT ERIC
Working on text of CoC (examples CERN CoC)
Task : Personal data in KM3NeT data base
Received permission of IB for extension of personal data in the data base
Cristiano and Kay have prepared the extension (thanks!)
A ‘disclaimer’ about the use of personal data has been provided  IB has been asked for approval
Who is legally responsible (i.e. possibly facing a lawsuit)
What is the reference regulation (the EU one just states rules for governments to set up local laws), e.g. French law.
Which tribunal is to be addressed in case of controversy.

5. Activities since last PMB vidyo meeting
Task 5.3: Activities for alumni
In consultation with Paschal, alumni activity postponed until the ‘end of ANTARES-event’ next year.
Enquiry filled in by some alumni, who left KM3NeT recently
list for alumni has been set up
Technical preparations for a Linkedin account / group have been taken
Task : Task groups
Request has been sent to IB: suggestions for senior representatives of KM3NeT partners for 3 task groups.

6. Composition task groups
Task group 1 (Code of Conduct):
Senior KM3NeT scientists and representatives of the HR departments of KM3NeT partners
Task group 2 (GEP):
Representatives of the KM3NeT management, female KM3NeT scientists & gender equality or diversity officers of Partner’s organisations
Task group 3 (Alumni & career development):
KM3NeT staff (supervisors of PhD students), PhD students and representative KM3Net alumni

7. Role task groups Task group 1 (Code of Conduct): Task group 2 (GEP):
Discuss on content of CoC, the implementation and dissemination plan and check of content of CoC with national rules and legislation
Task group 2 (GEP):
Advice on content of GEP, the implementation and dissemination plan and check content of GEP with nation rules and legislation
Task group 3 (Alumni & career development):
Advice on the recommendations for assessing the impact of KM3NeT on the professional careers of KM3NeT alumni

8. Next IB meeting (Oct. 3), Marseille
Request from IB:
Suggestions for members of task groups starting January 1st 2018
Statement at KM3NeT website (see f.i.
Slot at next Collaboration Meeting for interactive inventory keywords/principles CoC
Approval of disclaimer in data base
Presentation Time schedule CoC