1. TEST SECURITY TRAINING
Fall 2017

2. Purpose
This training will provide test coordinators with information regarding test security to implement a secure, uniform administration of all state and district assessments.
Topics of discussion:
Test coordinator’s responsibilities
Testing conditions
Types of irregularities
TISV submission

3. LO and dol
Lo: Tcwbat identify types of testing irregularities, how to prevent them from happening, and understand procedures for reporting testing irregularities.
Dol: tcwbatsu by analyzing a testing irregularity scenario to determine the type of irregularity and identify all the steps needed to appropriately report the irregularity with 100% accuracy.

4. Test coordinator’s responsibilities
Conduct inventory of test materials upon receipt
Count booklets, answer documents, manuals
Report in writing any missing tests booklets or discrepancies in serial numbers
Arrange testing locations and Assign test administrators
Designate rooms/spaces that reflect school’s instructional environment
Classrooms are recommended rather than large-group testing sites such as cafeteria, gym, or auditorium
Doors should remain open

5. Test coordinator’s responsibilities
Conduct training on the campus with all school personnel
Inform principal of all policies and procedures regarding test security and test administration
Train as many staff members as possible
Keep dated and signed documentation of all campus personnel that was trained (sign-In sheets)
Maintain documentation from campus training (powerpoint, handouts,etc.)

6. Test coordinator’s responsibilities
Follow all written test administration instructions included in the manuals
Be available during testing sessions to answer questions
Seek guidance from local assessment, state and national assessments, or the office of test security for any testing issues requiring immediate attention
Monitor test sessions to ensure that procedures and guidelines are being followed in testing rooms

7. Test coordinator’s responsibilities
Ensure test materials are kept secure at all times
Keep accurate written documentation of distributed test materials each day with date, time, serial numbers, and to whom distributed (Materials control form)
Lock up secure test materials before and after testing each day
Supervise any non-certified campus personnel with access to secure materials
Return all used and unused test materials to designated location by deadline
Report testing irregularities immediately
seek guidance from local assessment or state and national assessments
For serious violations (Cheating) – call rina immediately

8. Testing conditions Testing environment:
Testing rooms should be comfortable and appropriate for all students,
Announcements should not be made during testing unless absolutely necessary,
Lighting should be adequate,
Tables/chairs and/or desks are available,
Post “quiet” or “testing in progress” signs,
Doors should remain open during testing – possible exceptions: portables, small group testing rooms,
Ensure space in testing rooms for backpacks, duffle bags, purses, electronic devices, and
All instructional displays/bulletin boards that might aid examinees must be covered or removed regardless of the subject.

9. Testing conditions Test administrators:
Should be prepared and familiar with test directions prior to testing,
Must read test directions verbatim from manual,
Must not answer questions about specific test items,
Must actively monitor students during testing by walking around the testing room – test administrators and hall monitors cannot use computers, laptops, or cell phones, grade papers, or read a book or magazine during testing,
Cannot look at test questions in the test booklets or answers on answer documents,
Should collect test booklets and answer documents when each student has completed testing, and
Must make sure students are not discussing test information during lunch or during any breaks.

10. Testing conditions Cell phones and electronic devices:
Must be collected by the test administrator before test materials have been passed out to students,
Only returned after testing has finished for the day,
Are not returned to students during lunch, and
test administrators and hall monitors are not allowed to use electronic devices during testing except in the case of an emergency.
Snacks during testing:
Not recommended,
Test booklets/answer documents must be closed and removed from desks/tables, and
Testing time cannot be stopped for a snack break.

11. Testing conditions Classroom test administration configuration:
Teachers cannot test their own students in the subject(s) and/or content/grade level in which they receive tei’s (refer to ek (regulation) for specific criteria per grade level),
“specials” teachers are allowed to administer tests for core content areas, and
Instructional coaches are prohibited from administering tests (or relieving test administrators) in the subject area they coach.
Seating charts:
must be accurate and completely filled out and
Must include a diagram showing where each student was actually seated during testing.

12. Activity test security I-spy
how many problems do you see????

13. (How many problems do you see?) Use these calculators for math tests!
Answers:
1. A
2. B
3. C
4. D
5. E
6. A
7. B
8. C
9. D
10. E
11. A
12. B
13. C
14. D
15. E
16. A
17. B
18. C
19. D
20. E
31. A
32. B
33. C
34. D
35. E
36. A
37. B
38. C
39. D
30. E
41. A
42. B
43. C
44. D
45. E
46. A
47. B
48. C
49. D
50. E
51. A
52. B
Class
Mom
Text
Book
Test Security I-Spy
(How many problems do you see?)
How to solve for (x)
(15 x 2) + (9 – y) = x
Step 1-……………
Step 2-……………
Step 3-……………
TEKS 8.1.B
Seating chart
Use these calculators for math tests!

14. Test security i-spy answers
Backpack next to student desk soda on desk
Purse next to student desk test administrator
Food on desk on cell phone
Ipad on desk calculators in box
textbook on desk test answers on board
Student on desk instructional poster
Parent in the testing room seating chart not posted

15. Types of irregularities
Serious – irregularities that constitute severe violations of test security and/or confidentiality and can result in the individual(s) responsible being referred to the TEA educator standards and certification legal division for consideration of disciplinary action
Procedural – irregularities that are less severe and typically the result of minor deviations from testing procedures

16. Serious irregularities
Directly or indirectly assisting students with responses by identifying answers to test questions or directing students to rework or change answers
Viewing secure test content before, during, or after and administration without permission
Discussing secure test content, students responses, or student performance
Tampering (changing) student responses
Failing to report an irregularity

17. Procedural irregularities
Testing personnel lost or misplaced a completed answer document(s) or test booklet(s)
Student administered the wrong test
Failing to provide an accommodation or providing an unallowable accommodation
Test administrator failed to read the directions verbatim as outlined in the manual
Test administrator left a room unmonitored while students were testing or with secure materials present

18. Activity test security sort and match
Get with a partner
Work together to decide which card goes with each scenario

19. Test irregularity/security violation (TISV) submission guidelines
Determine type of irregularity
Contact local Assessment, state and national assessments, and/or office of test security for guidance
Collect statements (refer to “questions to Answer” and “Sample statement” on la or sna websites for how to write an appropriate statement)
Submit information in the online tisv form

20. How to write a statement

21. TISV form (top)

22. TISV form (bottom)

23. TISV form Practice Practice Link http://scbpaswmsas01/eaonline/
Steps for submitting a testing irregularity handout

24. Testing irregularity scenario 1
You are the campus test coordinator at an elementary campus. You receive a phone call from a parent telling you that his 5th grade child stated, “I know I passed my STAAR math test because Mrs. XXXX pointed to the ones I got wrong and shook her head. I fixed my wrong ones.”
1. Determine what specific violation(s)/irregularity(ies) has/have allegedly occurred. Procedural or serious?

25. Testing irregularity scenario 1
Serious:
Directly or indirectly assisting students with responses to test questions.
Viewing secure test content before, during, or after an administration without permission.
What are next steps?

26. Testing irregularity scenario 1
2. Tell your principal.
3. Call Rina Davis (Office of Test Security) for further guidance
on how to handle the situation. Call your Districtwide
Testing Coordinator and let her know what has happened.
4. Have your principal tell Executive Director.

27. Testing irregularity scenario 1
5. Follow given instructions:
Collect typed and signed statements from all parties involved. (Student statements do not need to be typed.)
Follow “Sample Statement” guidelines.
Make copies of seating charts, testing rosters, student
rosters, training materials, sign-in sheets from training,
signed oaths.
C. Submit irregularity using online TISV form.
D. Take/send copied documentation to Rina.
6. Develop plan of action to avoid a reoccurrence.

28. Need help? Office of test security: rina davis arguello@dallasisd.org
Local Assessment:
State and national
Assessments:
Service center: