1. Copyright© 2017 MAHSA UNIVERSITY
Computer Software
Faculty of Business, Finance, and Hospitality
Prepared by: Teo Siew
Copyright© 2017 MAHSA UNIVERSITY

2. Objectives Overview
Identify the four categories of application software
Differentiate among the seven forms through which software is available
Explain how the operating system and utility programs work with application software
Describe characteristics of a user interface
Identify the key features of widely used business programs
Distinguish between system software and application software

3. Objectives Overview
Identify the key features of widely used graphics and multimedia programs
Identify the key features of widely used home, personal, and educational programs
Discuss the advantages of and ways to access Web applications
Identify the types of application software used in communications
Describe the learning aids available for application software

4. Define an operating system
Objectives Overview
Define an operating system
Describe the start-up process and shutdown options on computers and mobile devices
Explain how an operating system provides a user interface, manages programs, manages memory, and coordinates tasks
Describe how an operating system enables users to configure devices, establish an Internet connection, and monitor performance
Identify file management and other tools included with an operating system, along with ways to update operating system software

5. Objectives Overview
Explain how an operating system enables users to control a network or administer security
Summarize the features of several desktop operating systems
Briefly describe various server operating systems
Summarize the features and uses of several mobile operating systems
Describe the role of each element in an information system
Explain how home users, small office/home office users, mobile users, power users, and enterprise users each interact with computers
Discuss how society uses computers in education, finance, government, health care, science, publishing, travel, and manufacturing

6. Computer Software
Software, also called a program, tells the computer what tasks to perform and how to perform them
System Software is a type of computer program that is designed to run a computer's hardware and application programs
Operating system
Utility program
Application Software consists of programs designed to make users more productive and/or assist with personal tasks

7. Computer Software
Installing is the process of setting up software to work with the computer, printer, and other hardware

8. Computer Software
A programmer develops software or writes the instructions that direct the computer to process data into information

9. Application Software To make business activities more efficient
Application software consists of programs designed to make users more productive and/or assist with personal tasks
To make business activities more efficient
To assist with graphics and multimedia projects
To support home, personal, and educational tasks
To facilitate communications

10. Application Software

11. Public-domain software
Application Software
Available in a variety of forms:
Packaged software
Custom software
Web application
Open source software
Shareware
Freeware
Public-domain software

12. Application Software
System software serves as the interface between the user, the application software, and the computer’s hardware
Utility programs

13. Application Software

14. Business Software
Business software is application software that assists people while performing business activities
Word Processing
Spreadsheet
Database
Presentation
Note Taking
Personal Information Manager
Business Software for Phones
Business Software Suites
Project Management
Accounting
Document Management
Enterprise Computing Software

15. Business Software
Word processing software allows users to create and manipulate documents
Clip art is a collection of electronic drawings, photos, and other images

16. Business Software Additional word processing features include
AutoCorrect
AutoFormat
Collaboration
Columns
Grammar Checker
Ink Input
Macros
Mail Merge
Reading Layout
Research
Search and Replace
Smart Tags
Tables
Templates
Thesaurus
Tracking Changes
Voice Recognition
Web Page Development

17. Business Software Developing a document Create a document
Enter text and numbers
Insert images
Perform other tasks
Create a document
Make changes to existing content
Inserting, deleting, cutting, copying, and pasting
Edit a document
Change appearance
Font
Font size
Format a document

18. Business Software
Spreadsheet software allows users to organize data in rows and columns and perform calculations

19. Business Software
A function is a predefined formula that performs common calculations FV
NPV
PMT PV
RATE
DATE
NOW
TIME
ABS
INT LN
LOG
ROUND
SQRT
SUM
AVERAGE
COUNT
MAX
MIN
STDEV IF

20. Business Software
Charting depicts data in a spreadsheet in graphical form

21. Business Software
A database is a collection of data organized in a manner that allows access, retrieval, and use of that data
Database software allows users to create, access, and manage a database

22. Business Software
Presentation software allows users to create visual aids for presentations to communicate ideas, messages, and other information to a group

23. Business Software

24. Business Software
Note taking software is application software that enables users to enter typed text, handwritten comments, drawings, or sketches anywhere on a page

25. Business Software Appointment calendar Address book Notepad
A software suite is a collection of individual programs available together as a unit
A personal information manager (PIM) is application software that includes
Appointment calendar
Address book
Notepad

26. Business Software
Scaled down versions of software are available to work with smart phones and other mobile devices

27. Business Software
Project management software allows a user to plan, schedule, track, and analyze the events, resources, and costs of a project
Accounting software helps companies record and report their financial transactions
Document management software provides a means for sharing, distributing, and searching through documents by converting them into a format that can be viewed by any user

28. Information technology
Business Software
Enterprises typically require special computing solutions for various functional units
Human resources
Accounting
Engineering
Manufacturing
Marketing
Sales
Distribution
Customer service
Information technology

29. Graphics and Multimedia Software

30. Graphics and Multimedia Software
Computer-aided design (CAD) software
Desktop publishing software
Paint/Image editing software

31. Graphics and Multimedia Software
Professional photo editing software
Video and audio editing software
Multimedia authoring software

32. Graphics and Multimedia Software
Web page authoring software helps users of all skill levels create Web pages that include multimedia and interactive content

33. Software for Home, Personal, and Educational Use
Personal finance software
Legal software
Tax preparation software

34. Software for Home, Personal, and Educational Use
Personal DTP software
Personal paint/image editing software
Personal photo editing software

35. Software for Home, Personal, and Educational Use
Clip art/image gallery
Video and audio editing software
Home design/landscaping software

36. Software for Home, Personal, and Educational Use
Travel and mapping software
Reference software
Educational software
Entertainment software

37. Web Applications
A Web application is a Web site that allows users to access and interact with software from any computer or device that is connected to the Internet

38. Web Applications

39. Application Software for Communications
Web Browser
Instant Messaging
Chat Room
Text, Picture, Video Messaging
RSS Aggregator
Blogging
Newsgroup/Message Board
FTP
VoIP
Video Conferencing

40. Learning Tools for Application Software
Online Help is the electronic equivalent of a user manual
You can ask a question or access the Help topics in subject or alphabetical order

41. Learning Tools for Application Software
Web-based Help provides updates and more comprehensive resources to respond to technical issues about software

42. Learning Tools for Application Software
Web-based training is a type of CBT that uses Internet technology and consists of application software on the Web
Distance learning (DL) is the delivery of education at one location while the learning takes place at other locations

43. Operating Systems
An operating system (OS) is a set of programs containing instructions that work together to coordinate all the activities among computer and mobile device hardware
Start and shut down a computer or mobile device
Provide a user interface
Manage programs
Manage memory
Coordinate tasks
Configure devices
Establish an Internet connection
Monitor performance
Provide file management and other device or media-related tasks
Updating operating system software
Control a network
Administer security

44. Operating Systems

45. Operating System Functions
Starting Computers and Mobile Devices
If a computer or mobile device is off, you press a power button to turn it on

46. Operating System Functions
An operating system includes various power options
Sleep mode saves any open documents running programs or apps to memory, turns off all unneeded functions, and then places the computer in a low-power state
Hibernate saves any open documents and running programs or apps to an internal hard drive before removing power from the computer or device

47. Operating System Functions
A user interface (UI) controls how you enter data and instructions and how information is displayed on the screen
With a graphical user interface (GUI), you interact with menus and visual images

48. Operating System Functions
In a command-line interface, a user types commands represented by short keywords or abbreviations or presses special keys on the keyboard to enter data and instructions

49. Operating System Functions
How an operating system handles programs directly affects your productivity
Single tasking and multitasking
Foreground and background
Single user and multiuser
Pages

50. Operating System Functions

51. Operating System Functions
Memory management optimizes the use of the computer or device’s internal memory
Virtual memory is a portion of a storage medium functioning as additional RAM

52. Operating System Functions
The operating system determines the order in which tasks are processed

53. Operating System Functions
A driver is a small program that tells the operating system how to communicate with a specific device
Plug and Play automatically configures new devices as you install them

54. Operating System Functions
Operating systems typically provide a means to establish Internet connections

55. Operating System Functions
A performance monitor is a program that assesses and reports information about various computer resources and devices

56. Operating System Functions
Operating systems often provide users with a variety of tools related to managing a computer, its devices, or its programs
File Manager
Search
Image Viewer
Uninstaller
Disk Cleanup
Disk Defragmenter
Screen Saver
File Compression
PC Maintenance
Backup and Restore

57. Operating System Functions
Automatic update automatically provides new features or corrections to the program

58. Operating System Functions
Some operating systems are designed to work with a server on a network
These multiuser operating systems allow multiple users to share a printer, Internet access, files, and programs
A network administrator uses the server operating system to:
Add and remove users, computers, and other devices
Configure the network, install software and administer network security

59. Operating System Functions
A user account enables a use to sign in to, or access resources on, a network or computer
A user name, or user ID, identifies a specific user
A password is a private combination of characters associated with the user name

60. Types of Operating Systems

61. Desktop Operating Systems
A desktop operating system is a complete operating system that works on desktops, laptops, and some tablets
Windows
Mac OS
UNIX
Linux
Chrome OS

62. Desktop Operating Systems
Windows 8 offers these features:
Start screen interface with tiles
Includes the desktop interface
Support for input via touch, mouse, and keyboard
app, calendar app, and browser included
Photos, files, and settings you can sync with SkyDrive
Enhanced security through an antivirus program, firewall, and automatic updates
Windows Store offers additional applications for purchase

63. Desktop Operating Systems

64. Desktop Operating Systems
The Macintosh operating system has earned a reputation for its ease of use
Latest version is OS X

65. Desktop Operating Systems
UNIX is a multitasking operating system developed in the early 1970s
Linux is a popular, multitasking UNIX-based operating system

66. Desktop Operating Systems
Chrome OS is a Linux-based operating system designed to work primarily with web apps

67. Server Operating Systems
Windows Server
OS X Server
UNIX
Linux

68. Mobile Operating Systems
The operating system on mobile devices and many consumer electronics is called a mobile operating system and resides on firmware
Android
iOS
Windows Phone

69. Mobile Operating Systems
Android is an open source, Linux- based mobile operating system designed by Google for smartphones and tablets

70. Mobile Operating Systems
iOS, developed by Apple, is a proprietary mobile operating system specifically made for Apple’s mobile devices

71. Mobile Operating Systems
Windows Phone, developed by Microsoft, is a proprietary mobile operating system that runs on some smartphones

72. Elements of an Information System
Hardware
Software
Data
People
Procedures

73. Elements of an Information System

74. Examples of Computer Usage
Home User
Personal financial management
Web access
Communications
Entertainment
Small Office/Home Office User
Look up information
Send and receive messages
Make telephone calls
Mobile User
Connect to other computers on a network or the Internet
Transfer information
Play video games
Listen to music
Watch movies

75. Examples of Computer Usage
Power User
Work with multimedia
Use industry-specific software
Enterprise User
Communicate among employees
Process high volumes of transactions
Blog

76. Computer Applications in Society
Education
Finance
Government
Health Care

77. Computer Applications in Society
Science
Publishing
Travel
Manufacturing