1. Academic Policy Highlights
Opening Gateways Faculty Workshop
November 18, 2016
Sandie Han

2. Disclaimer:
It is the responsibility of the individual to verify the accuracy of the information presented by referring to the college catalog and college policy and procedure.

3. Which academic policies are you aware of?

4. F, WU, I
WN: Never attended, certified by COA (commencement of attendance)
Do not permit students whom you assign WN to attend classes.
Caution: Irreversible grade, has serious financial aid impact
F : Failing grade, attends classes to the end, takes the final exam
WU : Stop attending classes prior to the final exam week (including missing the final exam)
I (incomplete): Passing grade, reasonable expectation that the student can pass, discretion of instructor.
Incomplete Grades may be given by the instructor only when there is a reasonable expectation that a student can successfully complete the requirements of the course. This grade is a privilege and not a right. An “I” grade must be removed within one month after the beginning of the following semester, or the grade of “F” will be recorded.

5. F/D Policy: #D, #F, #WU Fall 2017 Catalog pages 29-30
when an undergraduate student receives the grade of “D,” “F” or a WU grade and the student subsequently retakes the same course at the same college and receives a grade of “C” or better, the initial grade will no longer be computed into the cumulative grade point average.
The initial grade will remain on the transcript.
The number of credits that can be deleted from the grade point average under this policy shall be limited to 16 for the duration of the student’s undergraduate enrollment in institutions of The City University of New York.

6. Policy on Repeating Courses
Fall 2017 Catalog pages 29-30
You may repeat only those courses in which you received a grade of “D,” “F,” “WA,” “WF” or “WU” regardless of the requirements of your curriculum.
You may not repeat a credit bearing course within the major more than once without written permission from the chairperson of your major department or her or his designee.
You may not repeat courses which are a prerequisite to or the equivalent of a prerequisite to more advanced work you have completed

7. Academic Standards Policy
Fall 2017
Catalog page 38
GPA standard: Students who fall below the minimum GPA standard will be placed on the one-time academic alert, then probation, then dismissal.
Remedial standard: Students are permitted a maximum of two attempts to complete remedial reading, writing, or mathematics.
Credits Attempted
Minimum GPA
0 – 12
1.50
12.5 – 24
1.75
24.5 – upward
2.00
12-Credit Remedial Policy
Fall 2017 Catalog page 29
Remedial work must take precedence over all other work; therefore, developmental courses must be completed before the student may progress beyond 12 credits.

8. Academic Standards Policy
Fall 2017
Catalog page 38
GPA standard: Students who fall below the minimum GPA standard will be placed on the one-time academic alert, then probation, then dismissal.
Remedial standard: Students are permitted a maximum of two attempts to complete remedial reading, writing, or mathematics.
Credits Attempted
Minimum GPA
0 – 12
1.50
12.5 – 24
1.75
24.5 – upward
2.00
12-Credit Remedial Policy
Fall 2017 Catalog page 29
Remedial work must take precedence over all other work; therefore, developmental courses must be completed before the student may progress beyond 12 credits.

9. How do students appeal a grade?

10. Procedure for appealing a letter grade A,B,C,D,F
Fall 2017 Catalog page 30
Student must attempt to resolve with the instructor.
Student must attempt to resolve with chair of the department.
Student fills out an appeal and submit to the Registrar.
The appeal is reviewed by the department’s appeal’s committee.
The committee’s decision is final.
Procedure for Appealing Academic Dismissal
Appeals are submitted to the Committee on Course and Standards.

11. How do you advise the student whether or not to withdraw from your class?

12. Advising students whether or not to withdraw from your class
Discuss student’s current grade objectively.
Give a projection based on if the student continues in the current learning pattern.
Give a projection based on if the student makes changes in learning pattern.
Recommend that the student speaks to a financial aid advisor.
Recommend that the student speaks to an academic advisor about the implication of dropping the class, e.g. delayed graduation, must also drop co-requisite, out of step with the academic program.
Students may not withdraw from remedial courses.

13. Types of Withdrawal
Consequence/Penalty
Appeal Procedure WN
Never attended, given by instructor during COA – not computed in GPA
WU to WN
WN to letter grade
E-class folder attendance is used to determine the outcome WA
Administrative withdrawal – not computed in GPA W
Withdraw by official withdrawal deadline – not computed in GPA WF
Withdraw after official withdrawal deadline – computed as F in GPA
WF to W
Appeal with the Committee on Course and Standards WU
Unofficial withdraw – computed as F in GPA, has financial aid consequence.
WU to W

14. How do you advise students on degree/program/career

15. Advising students on degree/program/career
Refer students to speak to
Academic advisors
Program coordinators
Internship coordinators
Career Counselors
Other counselors

16. How do you handle disciplinary issues in your class?

17. Handling disciplinary issues in your class
Address the issue with the student privately
Department chair/course coordinator
Security Office x5550
BIT (Behavioral Intervention Team)
Faculty/student disciplinary committee
Report serious misconduct immediately

18. Handling cheating and plagiarism
Academic integrity (cheating, plagiarism)
Address the issue with the student
Report to department chair
Report to the Academic Integrity committee
Faculty/student disciplinary committee

19. How do you handle sensitive confidential information?

20. Handling sexual misconduct and confidential information
The instructor has the responsibility to report sexual misconduct under Title IX. The instructor may not keep the information confidential.
Refer students to speak to the counselors N108
Refer students to speak to the college Title IX/Diversity Officer