1. Orientation Presentations Posted at
Orientation Presentations Posted at
Can obtain all presentations at the information and advice page for graduate students on our website

2. Graduate Assistant – Laurie Phillips
Phone extension 74830
Manage RA stipends, not tuition
Course enrollment
All paperwork, letters required

3. Events & Communications Coordinator
Megan McKever
Phone extension 32765
Assigns your mail folder
Issues Keys
Room bookings, computer loans
Send shipments by courier (account code)
Paper (account code)
Introduce Megan and outline her job functions. Students can rely on her for general office questions. Bring up the idea of getting an account code from supervisors.

4. Orientation Packages Department contacts page
Code of Conduct
Academic Integrity form is due by September 29th
CEGSA information sheet
Sessional Dates

5. Queen’s Net ID and Credentials
Queen’s issues a student Net ID & password, with
This is how Queen’s departments (including Chemical Engineering) contact you
If you are TAing, you will also receive an employee Net ID and once your TA contract has been submitted by the Department
Please ensure you check your Queen’s s regularly

6. Final Steps to Registration
SOLUS (Student On-Line University System)
Learn how to use it!
Set up your banking information for awards and payments
Update your address and contact information
Check your program, courses for accuracy
International Students
Register for UHIP
Submit copy of study permit
For those students new to Queen’s, SOLUS is the program that manages student information. Reinforce how important it is to learn how to use it. Banking information will be discussed further. International students must register for UHIP before they will be able to register in their program.

7. Course Enrollments: CHEE Non-CHEE Undergraduate – 4th year RMC
Mandatory CHEE899 or 999; CHEE897
MEng students: CHEE898
CBME students: CHEE899 or 999, CBME802 and 801
AODA 800 Accessible Customer Service
Non-CHEE
Undergraduate – 4th year
RMC
All programs have coursework associated with them. 899 for Master’s. 999 for Doctoral. Seminar for everyone but it may be CBME802 for Biomedical Engineering students. M.Eng. students do coursework only and have no mandatory courses to take but must take 50% of courses in CHEE. Can take non-CHEE, 4th yr or RMC courses.

8. How to Register for CHEE Courses
Before October 6th
from supervisor granting permission to take the course
I will register you in the course
After October 6th
Academic change form with signatures
Registrar will register you – may take 2 or 3 weeks
Add/drop date is October 10th. After that, the Grad School needs an explanation as to why the course additions are late. I lose access to add courses in the Fall term after October 10th but can still add courses in the Winter term up to January 12th.

9. How to Register for Non-CHEE or 4th Year Courses
Before October 6th
Academic Change form with signatures
I will obtain Departmental permission
I will register you in the course
After October 6th
Academic change form with signatures
Registrar will register you – may take 2 or 3 weeks
Some coursework can be in other departments and up to one course can be 4th year (but not in CHEE, except for Doctoral students who have permission from their supervisor).

10. How to Register for RMC Courses
As soon as possible in September
Obtain a registration form from Chem Eng website
Obtain a signature from CHEE Dept Head or Grad Coordinator
Take the form to the Grad School for signature
Take the form to RMC, Sawyer Building for signature from RMC CHEE Dept Head
You will be registered in the course by the RMC Grad School
Your mark will show as a transfer credit
Special registration procedure. Ensure there is room in the course first by contacting the course instructor.

11. Funding Packages I prepare your funding spreadsheet
Who sees your funding spreadsheet?
Me, you, your supervisor
Lynn O’Malley Dept Manager, to sign for the Head
Grad Coordinator
Supervisor’s support staff who manage accounts
Nobody else will see it without your permission
Privacy of financial information

12. How do I get paid? First you need a Social Insurance Number (SIN)
Domestic Students provide a photocopy of your card if you have never been paid at Queen’s before
International Students - Go to Service Canada to obtain a SIN. Contact them or QUIC before you go to confirm what they will need in order to issue you a SIN. Bring a copy of your SIN to me.
Steps to receiving your funding. Before anything else happens, I need your social insurance number.

13. How does the money get into your bank account?
For TA & RA Contracts
Ensure your banking information is entered into SOLUS and MyHR.
Submit your SIN to me before September 13th.
Awards
Enter your banking information in SOLUS

14. CONTRACTS – RA and TA
You will receive an RA contract at the beginning of each term to be paid monthly
An is sent to you with a link, go to the link, sign in with your Queen’s Net ID/password and check that the amount matches your funding spreadsheet
Accept the contract electronically
TA contracts are only paid in the course term and are taxable income
Contracts are paid monthly. The contract is signed at the beginning of each term.

15. AWARDS – QGA, NSERC, OGS… Paid once per term in Sept, Jan and May
The Grad School uses the banking information you provided in SOLUS
Tuition awards (GETA, ITA) go directly into your tuition account
Awards are not taxed and are split evenly between the three terms. Any payment related to tuition is paid into your tuition account, not your bank account.

16. Teaching Assignment
One TA assignment per year is part of your funding package
We must fulfill our undergraduate program requirements, so you may be required to do two TA assignments (bonu$)
Discuss your assignment with the instructor in the course and your supervisor, then bring any concerns to me

17. Safety (completion allows access)
CHEM 801 (3 evening lectures; and an exam)
Mandatory for ALL students, even if you don’t work with chemicals, part of OCGS accreditation
Lab access
Supervisors control access to their research labs
Undergraduate labs must be cleared by Kelly/Brooke
WHMIS, must be at Queen’s
Safety forms, signed off by Kelly/Brooke
Safety is very important. Even if you don’t work with chemicals, there are mandatory aspects to your program, such as CHEM801. Everyone must have WHMIS from Queen’s. If you were an undergrad, please check to see if you need to do the online refresher course. Access to the labs will be restricted until you have completed your safety forms with Steve and/or Kelly.

18. Keys & Access (after Safety completed)
Your FOB gets you into
Dupuis Hall
Computer Cluster
Lab floors and undergraduate labs
Keys may be required for research labs, offices
from your supervisor for labs
Megan will have office keys for you
Changes to your access come from supervisor
Two methods of physical access. FOB gets you in the doors with black box points of access. Metal keys get you into offices and labs. Must complete all necessary safety training first.

19. Desk Space Provided to MASc and PhD students as required
After funding eligible period (2yrs MASc; 4yrs PhD) you will be asked to give up your desk space
Please ensure you clean your desk out before leaving

20. Information Sources Your supervisor, fellow students CEGSA
FEAS – ITS ext
Me, Grad Coordinator – Aris Docoslis
School of Graduate Studies
Office of the University Registrar
SOLUS
If you’re not sure, look it up (Google is your friend)
If you can’t find it, ask someone for help
Take the time to find what you need…