1. Year 2 Update A Centralized Approach to EIT Accessibility at Four Colleges in Western Massachusetts
Accessing Higher Ground Conference
November 16, 2017
Rob Eveleigh
Five College EIT Accessibility Coordinator

2. Who Am I and Why Am I Here?

3. Lawyer
Not a lawyer

4. Who Am I and Why Am I Here?

5. Accessing Higher Ground Conference (November 2016) “Concurrent Development of EIT Accessibility Programs at Four Colleges in Western Massachusetts” development-of-eit-accessibility-programs-at-four- colleges-in-western-massachusetts/
3Play Media Webinar Series (February 2017) “Road to EIT Accessibility at Four Colleges: A Centralized Approach” colleges /

6. Today’s Handouts
*Handout #1 Some Initial Steps You Can Take to Address Accessibility of New Technologies (DRAFT)
*Handout #2 SCRIPT - Vendor Accessibility Demo (DRAFT)

7. Today’s Agenda Five College Consortium & Position
Quick Review of Year 1 Launch
Year 2 Progress
Some Lessons Learned
Questions?

8. Today’s Agenda
Five College Consortium & Position

9. Five College Consortium
established in 1965 (50 years!)
four private, liberal arts colleges and the Amherst campus of the state university
Amherst College
Hampshire College
Mount Holyoke College
Smith College
UMass Amherst

10. Five College Consortium
Shared use of resources/facilities:
open cross registration
departments and programs
library system
inter-campus transportation

11. Five College Consortium 2014-15
Cross-registered courses: 5,204
Rides on Five College bus routes: 1,001,883
Campus investments in collaboration: $9 million
Collective return on investment: $40 million

12. Five College Electronic and Information Technology Accessibility Coordinator
“Four College” position
Amherst College Amherst, MA
Hampshire College Amherst, MA
Mount Holyoke College South Hadley, MA
Smith College Northampton, MA

13. Five College Electronic and Information Technology Accessibility Coordinator
New position posted June 2015
Position filled September 2015
Partially grant-funded for three years by the Davis Educational Foundation

14. Today’s Agenda Five College Consortium & Position
Quick Review of Year 1 Launch

15. Four College EIT Accessibility Questionnaire and Environmental Scan (Year 1)
Data gathering methods
Interviews
Attendance at Standing Meetings
Questionnaire

16. Campus EIT Accessibility Programs and Committees (Year 1)
Tech Access Committee
IT Accessibility Working Group
IT Accessibility Task Force

17. California State University, ATI: Three Implementation Priorities
California State University, ATI: Three Implementation Priorities. Web Accessibility, Instructional Materials Accessibility, and Procurement of Accessible E&IT.
Source: CSUN Technology and Persons with Disabilities Conference, Los Angeles, California, March 21, 2007

18. Campus EIT Accessibility Subcommittees (Year 1)
Accessible Instructional Materials
Procurement of Accessible EIT Products & Services
Web Accessibility

19. Flying Plane As We’re Building It
Image of busy team all around a plane

20. Today’s Agenda Five College Consortium & Position
Quick Review of Year 1 Launch
Year 2 Progress

21. Campus EIT Accessibility Subcommittees

22. Campus EIT Accessibility Subcommittees
Accessible Instructional Materials

23. Campus EIT Accessibility Subcommittees
Accessible Documents and Media (formerly Accessible Instructional Materials)

24. Campus EIT Accessibility Subcommittees
Accessible Documents and Media (formerly Accessible Instructional Materials)
Procurement of Accessible EIT Products & Services

25. Campus EIT Accessibility Subcommittees
Accessible Documents and Media (formerly Accessible Instructional Materials)
Procurement and Development of Accessible EIT Products & Services (formerly “Procurement” only)

26. Campus EIT Accessibility Subcommittees
Accessible Documents and Media (formerly Accessible Instructional Materials)
Procurement and Development of Accessible EIT Products & Services (formerly “Procurement” only)
Web Accessibility

27. Campus EIT Accessibility Subcommittees
Accessible Documents and Media (formerly Accessible Instructional Materials)
Procurement and Development of Accessible EIT Products & Services (formerly “Procurement” only)
Web Accessibility! (formerly Web Accessibility)

28. Accessible Instructional Materials (AIM) Subcommittee (Year 1)
MOOC (& existing guidance docs)
Kurzweil 3000 – campus-wide, consortia rate
3Play Media captioning – consortia rate
Shared repository of AIM (just lists!)

29. Accessible Documents and Media (ADAM) Subcommittee (Year 2)
Workshops and trainings
Kurzweil 3000 – outreach and education
Captioning – expanded budgets, some DIY, “Campus Captioning Captain”
Audio Description solutions
“Plus 1” (Universal Design)
Regular meetings

30. Procurement of Accessible EIT Products & Services Subcommittee
(Year 1)
Identify procurement workflows
Who receives purchase requests?
Who signs contracts?
Enterprise service acquisition?
Created vendor questionnaire
Proposed budget for testing

31. Procurement and Development of Accessible EIT Products & Services Subcommittee (Year 2)
Some Initial Steps You Can Take… *handout #1 (DRAFT)
Approved budget for accessibility testing
Workflow for external testing
Created vendor testing Script for Demos *handout #2 (DRAFT)
Generate and assign EEAAPs

32. Equally Effective Alternative Access Plan (EEAAP)
“Equally effective alternative access,” with respect to electronic and information technology, means an alternative format, medium or other aid that accurately and in a timely manner communicates the same content as does the original format or medium, and which is appropriate to an individual’s disability.

33. Procurement and Development of Accessible EIT Products & Services Subcommittee (Year 2)
Some Initial Steps You Can Take… *handout #1 (DRAFT)
Approved budget for accessibility testing
Workflow for external testing
Created vendor testing Script for Demos *handout #2 (DRAFT)
Generate and assign EEAAPs
Must have support/help for community

34. Web Accessibility Subcommittee
(Year 1)
Web Accessibility Evaluation Tool
Developed Open-source Web app at Hampshire College
Utilizes WebAIM WAVE API
Identify, scan, and remedy “Top 100 URLs” (highest impact pages)

35. Web Accessibility(!) Subcommittee (Year 2)
Hired testers with disabilities
Local tester
Carroll Center for the Blind – consortia rate
Expanded list of “High-Impact” pages (“Top 100 URLs”)
Presented at HighEdWeb2017 Conference hamp.it/heweb17

36. Web Accessibility(!) Subcommittee (Year 2)
Next Steps
Education & Outreach
Contrast errors
Manual Testing
Engage with Vendors
Auto Evaluation Tool Options?

37. Today’s Agenda Five College Consortium & Position
Quick Review of Year 1 Launch
Year 2 Progress
Some Lessons Learned

38. The Top Ten List

39. Some Lessons Learned Top Ten List – (Year 1)
Executive Sponsorship and Engagement
IT Accessibility Policy
Charge for a Campus Tech Access Committee
IT Organizational Chart includes EIT A11y
Develop Resources and Staff (ongoing budget requests)
EIT A11y Roadmap with a partner Priorities Document
Evaluate Strategic Plans for EIT A11y Opportunities
Prioritize the Future
National Sharing of Vendor EIT A11y Testing Results?
Conduct a Contract Inventory

40. Some Lessons Learned “Top Ten” List – (Year 2)

41. Some Lessons Learned “Top Ten” List
Add an accessibility “Notice” to the footer of your Web pages.

42. Some Lessons Learned “Top Ten” List
Make “EEAAP” part of the campus lexicon.

43. Some Lessons Learned “Top Ten” List
Tag/designate Web Accessibility Coordinator.

44. Some Lessons Learned “Top Ten” List
Accessibility Web site should be up before policy and training (can be dynamic & not perfect).

45. Some Lessons Learned “Top Ten” List
Generate a Communication Plan.

46. Some Lessons Learned “Top Ten” List
Consider utilizing an enterprise service-desk provider (such as Samanage) for reporting, remedying, and documenting EIT accessibility gaps.

47. Some Lessons Learned “Top Ten” List
EIT Accessibility Roadmap REFRESH.
(Work Plan for each Subcommittee)
(Make items completable)

48. Some Lessons Learned “Top Ten” List
Expect a USED OCR Letter.

49. Some Lessons Learned “Top Ten” List
The Do is Due.

50. Some Lessons Learned “Top Ten” List
You will need more time…

51. Some Lessons Learned “Top Ten” List
Campus Technology Accessibility Programs are not One-Size-Fits-All.

52. Some Lessons Learned “Top Ten” List
Understand how campus policies are generated (policy on policies?).

53. Some Lessons Learned “Top Ten” List
Generate, approve, and disseminate an IT Accessibility Policy.
AWC

54. Some Lessons Learned “Top Ten” List
Both executive sponsorship and engagement are critical.

55. Some Lessons Learned “Top Ten” List – (Year 2)
[1 of 2]
Add “Notice” to footer of your Web pages
EEAAPs!
Web Accessibility Coordinator
A11y Web Site First
Communication Plan
Consider Enterprise Service-Desk Provider/System
Roadmap REFRESH

56. Some Lessons Learned “Top Ten” List – (Year 2)
[2 of 2]
Expect a USED OCR Letter
The Do is Due
You will need more time
NOT One-Size-Fits-All
Policy on Policies?
IT A11y Policy
Executive Sponsorship and Engagement

57. Today’s Agenda Five College Consortium & Position
Quick Review of Year 1 Launch
Year 2 Progress
Some Lessons Learned
Questions?

58. Thanks! Questions? Rob Eveleigh
Five College EIT Accessibility Coordinator