1. Washington College Student Government Association
How to use
Washington College
Student Government Association

2. Why use Presence? Increase Student Engagement and Leadership
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3. What the sga needs from you!
Constant up to date list of officers of your executive committees/board
This allows us to know who should have admin access to your clubs or organizations on campus.
Each club president is given access to his or her organization’s page as an “organization administrator.”
Organization Administrators have the access to their entire clubs account of Presence
Create events
Edit Members
ETC.

4. Admin Login College Username (i.e. jdoe2) College Password
Website:

5. Search Your Organization
DISCLAIMER: They will not have the option “Create User”
- They will have two options: Create Event or Form
- Once you log in, you will be directed to the above page, click “Manage” then “Organizations”.  Upon doing so, simply search for your organization in the search bar.

6. Search Your Organization (cont.)
- Once you type in your organization the title of your organization and then your organization will pop up on next screen.

7. Your
Main Page
To edit your group’s page, simply click on the red pencil icon in the top right corner. This is how you will continue to update your group’s information and upcoming meetings, events, etc.
The SGA will conduct mandatory training sessions at the beginning of the semester for club presidents

8. How to Access Your Roster
”Click” on the
ROSTER button

9. Your Roster

10. Your Roster How to Add Members Click on the Red Circle with
the plus sign
Click on the Red circle with the Plus Sign (+)

11. Your Roster Type the members name or email
- After you Search, you should have button that adds them to your organization.

12. Your Roster
Your Members
List

13. Your Roster How to make You members Officers Or Deactivate
Click on the
Grey Pencil
beside their name

14. Your Roster How to make You members Officers Or Deactivate
- A pop up will appear with the members name.
To remove them
as a member
of your club.

15. Your Roster How to make You members Officers Or Deactivate
- Click on the grey triangle beside the Member Positon
To change their
Role within the
Organization.

16. Your Roster How to make You members Officers Or Deactivate
Click on the
desired position
Select the positon you would like to give them.

17. Your Roster How to make You members Officers Or Deactivate
- Click Save to save

18. Your Roster

19. How to Create an Event ”Click” on the Dashboard button
DISCLAIMER: They will not have the option “Create User”
- They will have two options: Create Event or Form
”Click” on the
Dashboard button

20. How to Create an Event ”Click” on the Create Event button
DISCLAIMER: They will not have the option “Create User”
- They will have two options: Create Event or Form
”Click” on the
Create Event
button

21. Fill out all the empty fields
How to
Create an
Event
Fill out all the empty fields

22. How to
Create an
Event

23. How to
Create an
Event

24. How to Create an Event Check these boxes for the visability
of the event.

25. How to Create an Event Once all filled out, click the button at
the top of the
screen to submit f
or approval!

26. How to Create an Event Once all filled out, click the button at
the top of the
screen to submit f
or approval!

27. How to Create an Event Once the event is Approved, you will
Use the circled code
To check in your
Attendees.

28. How to Access Your Documents
”Click” on the
DOCUMENTS
button

29. Your
Documents

30. Your Documents How to add Documents Click on the Red Circle with
the plus sign -

31. Your
Documents
How to add
Documents
Fill out the Title
& Description

32. Your Documents How to add Documents Decide who should have
access to the
Document
Public: Open to everyone on campus. The document is on the WC Presence website that everyone is able to see when open events on campus is.
Ex. Budget Guidelines for Campus Clubs
Members: Only the listed Members can see documents
Ex. A Clubs By-Laws are posted.
Officers: Only the listed officers can see the documents
Ex. E-Board Minutes

33. Your
Documents
How to add
Documents
Click on the
Upload Button

34. Your
Documents
How to add
Documents
Upload
Document

35. Your
Documents
How to add
Documents
Save
Document

36. Your
Documents

37. Your Documents How to Edit, Download, or Delete a Document
Click on the 3
Dot Button

38. Questions?
the Vice President, Brandon Gross about anything regarding Presence.
Stop by the SGA office to meet with the Director of Communications and Office Management, Breanna Caruso, or the Vice President. We would be more than happy to meet with you!