2. THE FACTS ABOUT FORM I-9 COMPLIANCE
The Facts About Non-Compliant Form I-9s
THE FACTS ABOUT FORM I-9 COMPLIANCE
If your Form I-9s are not in full compliance, your organization is at risk of costly fines or penalties. Fines and penalties are enforced by Immigrations and Customs Enforcement (ICE), a division of the Department of Homeland Security (DHS). Failing to comply with Form I-9 regulations can result in fines ranging from $216 to $2,156 per employee, and other courses of action including jail time or debarment from government contracts.
Did you know?
On average, over 68% of Form I-9s are found to contain errors or omissions.
These administrative mistakes are considered non-compliant and can be easily made when manually filling out each Form I-9.
A missing date, signature or the wrong information in a field can land your company in hot water.
You must maintain and purge Form I-9s according the 3 year/ 1 year rule or you will be out of compliance.

3. Why You Should Not Manually Correct Form I-9
THE FACTS ABOUT FORM I-9 COMPLIANCE
Mistakes can happen at various stages of the employment verification process, including the completion of paper Form I-9. Though it is imperative that errors be promptly corrected, employers need to be careful that they do not replace old mistakes with new ones.
The government guidelines for compliantly correcting Form I-9s are complicated, and if you fail to properly follow instructions you may increase your chances of facing harsh penalties.

4. WHY YOU NEED AN I-9 SOLUTION
How Fines Add Up
WHY YOU NEED AN I-9 SOLUTION
Civil Violations
First Offense
Second Offense
Third Offense
Minimum
Maximum
Hiring or continuing to employ a person, or recruiting or referring for a fee, knowing that the person is not authorized to work in the United States.
$539 for each unauthorized alien
$4,313 for each unauthorized alien
$10,781 for each unauthorized alien
$6,469 for each unauthorized alien.
$21,563 for each unauthorized alien
Failing to comply with Form I-9 requirements.
$216 for each form
$2,156 for each form
Committing or participating in document fraud.
$445 for each document
$3,563 for each document
$8,908 for each document
Committing document abuse.
$178 per violation
$1,782 per violation
Unlawful discrimination against an employment-authorized individual in hiring, firing, or recruitment or referral for a fee.
$445 per violation
$3,563 per violation
$8,908 per violation
$5,345 per violation.
$17,816 per violation
Asking an employee for money guaranteeing that the employee is authorized to work in the United States, also called an indemnity bond.
Pay $2,156 for each bond the employee paid to the employer.
Refund the employee the full amount of the bond. If the employee cannot be found, this refund will go to the U.S. Treasury.
Criminal Violations
Engaging in a pattern or practice of hiring, recruiting or referring for a fee unauthorized aliens.
Up to $3,000 per unauthorized alien.
Up to 6 months in prison for the entire pattern or practice.

5. Digitally Convert and Correct Paper Form I-9s
Nurse your error-filled I-9s back to health with I-9 Medic™ by digitally converting and correcting them with our automated tools. After your paper forms are digitized, I-9 Medic™ will pre-audit the forms to catch errors, then provides accurate guidance on how to accurately correct your Form I-9s to achieve compliance with federal regulations.
I-9 Medic™ reduces the risk of human error, and preparation time for an audit, from days to minutes

6. Forensic Quality Audit Trail:
Key Features
Data Security: I-9 Medic™ protects the integrity of your data by exceeding the most stringent federal security requirements. Our world-class, Tier-3, SSAE-16 data center safeguards sensitive information by providing the highest level of protection.
Real Time Dashboard: Our real-time dashboard includes easy-to-use tools that allow an approved administrator to monitor the correction process of failed I-9s for multiple accounts, users, and locations. Manage all locations and users through a single login.
Forensic Quality Audit Trail:
I-9 Advantage™ automatically secures, stores, and provides easy search for quick retrieval and printing of Form I-9s and audit trails.
Exhaustive Error Checking:
The level of detail, and steps in our 185-point error-checking algorithm, supported by 20-tier validation, comply with the most-up-to-date Legal requirements to catch errors on your Form I-9s.

7. How it Works
How it Works

8. Winner of the Top HR Product
Award Winning Software Solutions
Winner of the Top HR Product
Developed by technical innovators, and immigration law experts, our award-winning software enables full Form I-9 compliance by providing a 100% paperless, wizard-driven solution. We maintain the most up-to-date software in the industry, working closely with the Department of Homeland Security, and our software development team, to stay ahead of the ever-changing employment eligibility and compliance laws.
“ I-9 Advantage™ saved us up to $9M in potential liabilities, by allowing us to remediate more than 7,000 paper files, some going back to Our HR Managers were amazed by the number of basic errors we had, and the ease in correcting the files. We are now prepared for any type of audit that we may encounter. I wholeheartedly recommend I-9 Advantage™ products and services. I have been in HR for 30 years, and these are the best tools I have used. The process is user-friendly for both our employees, and HR Managers.”
-Talent Manager, Akzo Nobel Services Inc.

9. How it Works
How it Works
Merge the Audit data with the Payroll File including these fields:
First Name
Last Name
SSN (Must Match)
DOB
Start Date
External Location Identifier
Termination Date (if applicable)
(if available)
Department (if applicable)
Special Handling (if applicable)

10. How it Works - System Users
Company Administrator
Access to entire Company – Administration and Reporting
Location Users
Specific Access and Reporting
Standard User
Remediate Forms Only - No Reporting Functions

11. How it Works - The Dashboard

12. How it Works - Failed I-9 Overview

13. How it Works - The Dashboard

14. How it Works - Section 1 Errors
Employee Corrects

15. How it Works - Section 2 Errors
Employer Corrects

16. How it Works - Remediated Form I-9
Employer Corrects

17. How it Works - Audit Letter

18. How it Works - Audit Trail

19. How it Works - System Export
Export to I-9 System
How it Works - System Export

20. Complete Suite of Compliance Solutions
100% Cloud-Based Form I-9 & E-Verify® Solutions
I-9 ADVANTAGE™
I-9 MEDIC™
I-9 REMOTE™
Walk-Up Usability
Our system is easy to use and intuitive, making anyone an I- 9 expert.
Increase Efficiency and Productivity
Our software solutions reduce the time spent processing Form I-9s by 75%.
Integrate With Your HR Platform
Seamlessly integrate with your existing HR, and enjoy accessibility and single sign-on from a wizard-driven platform.
Instant E-Verify® Submission
Instantly submit to E-Verify® with customized options for each user, and Receive TNC notifications (Tentative Non-Confirmation) immediately.

21. Schedule A Demo Today! Sales@i9advantage.com 800.724.8546
Contact Us
Schedule A Demo Today!
i9advantage.com