2. What happens when you are NOT practicing good time management?
Stress
Tasks take longer
Illness/fatigue
Disorganization
Lack of accomplishment 2

3. What is time management?
Time management refers to a range of skills, tools, and techniques used to manage events in your life in relation to time. 3

4. Strategies Know how you spend your time Set priorities
Use planning tools
Get organized
Schedule
Delegate
Stop procrastinating
Manage time wasters
Avoid multi-tasking
Stay healthy 4

5. Activity – Rocks in a Jar
The wise use of time is an important skill. By learning to set priorities and use time most effectively, you develop skills and confidence for leadership and self-discipline.

6. The Professor
A professor of philosophy stood before his class with some items in front of him. When the class began, he picked up a large empty jar and proceeded to fill it with rocks about two inches in diameter. He then asked the students if the jar was full.

7. The Professor
So the professor then picked up a box of pebbles and poured them into the jar. The professor then asked the students again if the jar was full.

8. The Professor
The professor picked up a box of sand and poured it into the jar. The sand filled the remaining open areas of the jar. 

9. Rocks in a Jar
The Glass Jar represents your life. The truly important things, such as, family, health, and relationships.
Now remember, no matter how powerful, famous, rich, or insignificant any of us are, we all have the same size jar.
If all else was lost and only the rocks remained, your life would still be meaningful.

10. Rocks in a Jar
Large rocks represent those activities that matter most in our lives and that have the most profound consequences, either good or bad, that result from their completion or non-completion.
The Pebbles are the little tasks that might add up to be something significant, but if we miss one or two, it’s typically no big deal.

11. Rocks in a Jar
The sand represents all the non-essential things that tend to full up our days and our lives. Sand in this represents wastefulness, non-producing activities that full up your jar and prevent use from fitting in the larger rocks that are meaningful for our lives.

12. Rocks in a Jar What would happen if I put the pebbles in first?
Will there be enough room for the larger rocks?
This is what happens when we allow the least important priorities to fill up our day instead of focusing on what is really important…

13. Rocks in a Jar
By focusing on the most important things first, we are able to get a lot more accomplished!!!

14. 14

15. Use a Log to Determine How You Spend Your Time
exercise
family
education
work
sleeping
hobby 15

16. Wkst: Time Log: How Do You Spend Your Time Now?
Activity
Wkst: Time Log: How Do You Spend Your Time Now? 16

17. 17

18. Determining Your Priorities Using the Matrix
Urgent
Not Urgent
Important
Not Important 18

19. 19

20. Planning Tools 20

21. To Do …
or Not To Do 21

22. 22

23. Tools to “De-clutter” 23

24. Excuses for keeping things around
A TOP TEN LIST…
Excuses for keeping things around
I’ll use it SOMEDAY!
It’s too good to throw away.
It will be worth something one day!
It will come back in style!
It was a gift from ______.
I paid good money for it.
As soon as I lose weight, I’ll wear it.
It just needs to be fixed.
They don’t make these any more.
I’m saving it for… 24

25. 25

26. KNOW YOURSELF! When are you most productive and alert?
When do you tend to overcommit?
When can you more easily balance responsibilities?
When do you make time for YOURSELF? 26

27. Schedule Your Most Productive Time
Block out time for your high priority activities first
Only schedule about 70% of your time to leave opportunity for creativity 27

28. Activity
Weekly Planner: Create a log with Different Colors for different activities 28

29. NO Just Say Be honest Use non-verbal language Don’t be defensive
Be brief
Don’t use an excuse
Use positives 29

30. 30

31. Get Help From Others Identify the task
Match the task to a qualified person
Define the task and establish your expectations
Check on the progress
Reward success 31

32. 32

33. Don’t Put it Off 33

34. How to Stop Procrastinating
Break the task down into smaller segments.
Complete a preparatory task to help you get started — organize notes.
Reward yourself for completing smaller tasks. 34

35. 35

36. Don’t let this happen to you!36

37. Time Wasters Which ones apply to you? Telephone & voice mail Meetings
& Internet
Family obligations
Unexpected visitors 37

38. E-mail and Mail Set aside a specific time of day to check e-mail
Turn off instant message features
Handle each item once
Sort mail near a trash can
Limit Internet use 38

39. Family Obligations
Establish a master calendar to post time commitments
Make everyone responsible for consulting the “master calendar”
Have a central message center 39

40. Visitors Schedule another time for visit Indicate visit is over
Use physical indicators to end visit
Schedule open-door times
Use body language
Be the visitor 40

41. 41

42. WHY? Avoid Multi-tasking Doesn’t really save time Limits concentration
Restricts focus 42

43. 43

44. What are YOU doing to stay healthy?44

45. Reduce Stress Listen to music Practice relaxation Treat yourself
Get active and eat healthy
Take up a new hobby 45

46. Keeping healthy doesn’t require a lot of special equipment
Exercise
Keeping healthy doesn’t require a lot of special equipment
Practice deep breathing
Stretch regularly
Walk
Play with your kids 46

47. Practice Good Nutrition
Use MY PYRAMID as a guide
Make ½ your grains WHOLE
Vary your vegetables
Focus on fruits
Eat calcium rich food
Go with lean protein
Avoid fad diets
Don’t skip meals

48. What We’ve Learned… Analyze where your time is spent.
Decide what is important and urgent.
Utilize tools to improve time management.
Implement a system that allows you to handle information once.
Schedule!
Empower others.
Quit putting “it” off.
Control time wasters.
Switching tasks is NOT productive.
Take time for yourself. 48

49. Ten Strategies for Better Time Management Lesson Plan Developed by
Dr. Sue Chapman, Extension Coordinator, Athens, GA
Peggy Bledsoe, Houston County Extension Coordinator, Perry, GA
Joan Mason, Sumter County Extension Coordinator, Americus, GA
Heather Walrath, AFC, Extension Intern 49