1. USPLOAD

2. USPLOAD
To load data from a spreadsheet or other outside sources into USPS file structures
To modify data already stored in existing USPS master files
Data format
CSV format

3. How districts Might use USPLOAD
To initially load data files from other payroll systems
Eliminates manual entry of all records
Insures validity of data for USPS processing
USPLOAD does not allow invalid values
All records are initialized properly
To update existing data on USPS files
Update YTD figures
Varying rate changes CHGDED is not capable of
Pay accounts
Pay account changes needed where history is to remain with old account, so ACTCHG can’t be used
Outside data base
Employee name and address updates, etc

4. USPLOAD Add Option Add Option
Validates to USPS required elements
Based on same rules USPSCN modules use
Based on same rules USPSDAT/DEDNAM use
If any field is included in CSV file, the values USPSLOAD can interpret, are required
For example, DEGREE_TYPE must have a value of 0-9
Detailed in USPS manuals
All additions are written to the audit report

5. USPLOAD Fields Defined
Fields can be in any order
Header record is required with fields defined
Field names must match pre-defined names
USPS manuals contains all fields
Data is loaded based on order in header record
Second field is defined as “LAST_NAME” in header
Second field in data record is loaded into the ‘last name’ field on BIOSCN
All fields available in USPS are not mandatory for the import file
Partial records can be loaded into USPS
Some fields are required- See USPLOAD documentation in USPS Manual for complete details.

6. USPLOAD Required Fields
Certain fields are required for add option
BIOSCN load
True SSN
Employee last name
Employee first name
State
Direct deposit employee flag
Report to EMIS flag

7. USPLOAD REQUIRED FIELDS
BENSCN load
Employee ID
Rate for leaves
JOBSCN load
Job number
Pay plan
Type of retirement
Certified/Classified job
Report job to EMIS

8. USPLOAD REQUIRED FIELDS
PAYSCN load
Employee ID
Job number
Account code
Percent/fixed
Board distribution flag
Status of account
Deduction code
Deduction Company State

9. USPLOAD REQUIRED FIELDS
DEDNAM
Deduction code
Deduction Company State
Deduction type
Annuity Type
OSDI code
DEDSCN load
Employee ID
Rate
Cycle to withhold
Varying other fields dependent on deduction type
Documented in USPS Reference Chapter:

10. USPLOAD REQUIRED FIELDS
ATDSCN load
Employee ID
Date of absence, attendance or adjustment
Unit of absence
Some fields are required based on values of others
Appointment type is dependent on value entered of type of retirement

11. Bioscn load – Excel Spreadsheet s/u
Save the spreadsheet as a .CSV file and transfer the file to your directory.

12. BIO.CSV Example

13. USPLOAD Menu
Go to USPLOAD/BIOSCN

14. USPLOAD add screen
Enter in ‘CSV’ in the ‘Format of import file” field.
If adding new records set Update Existing Records flag to N. If updating existing records set Update Existing Records field to Y.
Enter in your spreadsheet in the ‘Name of import file’ field: ‘For example’:
BIO.CSV

15. EMPLOAD.TXT

16. BIOSCN

17. USPLOAD Key Fields – updates only
BIOSCN
EMPLOYEE_ID
BENSCN
JOBSCN
JOB_NO
PAYSCN
ACCOUNT_COUNTER

18. USPLOAD Key Fields-updates only
DEDNAM
DEDUCTION_CODE
DEDSCN
EMPLOYEE_ID
DED_CODE
JOB_NO
ATDSCN
TRANSACTION_DATE
RECORD_NO