1. FISCAL POLICIES COMMITTEE
Fall 2016 Senate Update
15-16 Committee: Catherine Burriss & Marie Francois co-chairs, Kathryn Leonard, Janet Pinkley, Bryan Tomlin, Chuck Weis
16-17 Committee: Catherine Burriss & Marie Francois co-chairs, Dennis Downey, Kathryn Leonard, Priscilla Liang, Janet Pinkley, Chuck Weis

2. Working Recommendations FPC 15-16
With minimal new revenues allocated FY16/17, FPC focused energies on evaluating overall budget process and formulating recommendations to update process to serve needs of growing institution.   
Long Term Recommendations
Campus Structural Changes
Access to Revenues AND Expenditures
University-wide Budgeting “One Campus” Approach
Budgeting within historical context
Immediate Recommendations
Streamlining FPC operations

3. Campus Structural Changes
As we adjust to new leadership, institute different model at the top:  something along the lines of an Executive VP of Academic Affairs/Provost, with oversight over entire budget.  A first among equals model.
Update: Current search is for “Provost” (President Beck dropped VP from title)
Support senate resolution for Senate Chair on Cabinet
Faculty representative involved with budget process decisions in Finance and Administration, or other mechanism to allow timely faculty input on budget processes

4. Access to Revenues AND Expenditures
Without multi-year comparisons and University-wide planning we are unable to establish patterns of growth across campus or have an accurate picture of priorities of operational need of University as a whole.
In order to fulfill FPC charge, need access to key information that can only be examined through evaluation of previous years’ closed out budgets that include detailed revenues and expenditures.  
We are requesting a plan from the Strategic Resource Planning Committee and Business & Finance on how this revenue and expenditure information can be accessed by the Fiscal Policies Committee.

5. University-Wide, “One Campus” Approach
FPC recommends collaborative effort with Strategic Resource Planning Committee to create a budget environment decentralized by division and shift to multi-year budgeting with University-wide prioritization.
Identify opportunities for sharing commonly needed resources across divisions and promoting collaborative efforts.
Examine new position requests University-wide to avoid duplications, share positions across divisions when feasible, and institute multi-year hiring plans for staff, faculty and MPPs.
Increase efficiencies, eliminate outdated practices, and streamline regular processes
Encourage consistent budget practices throughout the University
Move necessary recurring expenses being covered repeatedly by temporary funding into permanent budget. Provide stable and sustainable budgets for existing areas before pursuing new initiatives that require general funds.

6. Budgeting within historic context
To increase accountability for budget requests, FPC recommends that part of the budget request process for the fiscal year include a detailed (not overall) account of where last year’s new funds are being allocated and how they were utilized at the Division to ensure that they align with the previous year’s request.
Update: Meeting 10/21 with Missy Jarnagin
Expenditures not explicitly required in Budget Instructions for AY17-18 cycle.
BUT eager to help, create reports with multi-year comparisons for FPC and divisions as they draft budget requests.

7. Immediate Recommendations
Distinction of Funding Sources: general fund? Self- sustaining? Student fees?
Postpone New GF Initiatives until University shifts to “One Campus” approach, stabilizes funds for existing areas, and new administration is in place.
Additional Accountability into the resource allocation process for areas charged with securing money for the University
Update: HSI Initiatives now SASEI within Provost’s office

8. Streamlining FPC operations
Develop a committee timeline based on campus budget timeline for meetings with administrators, reports to Senate, recommendations to the Provost and President
Determine a process for engaging in budget activities that take place during summer
Develop a standard archiving system to provide continuity and memory as committee membership changes
Develop a process for annually reviewing budget practices on other CSU campuses

9. This year so far . . .
FPC met with Interim Provost regarding allocations of roll- over from FY15-16 budget and new one-time “student success” money from Chancellor’s Office
Graduation Initiative 2025 – new funding model coming, switch from input seat time/FTEs model to outcomes model
FPC chairs attending Strategic Resource Planning Committee and Presidential Planning and Policy Council meetings.
17-18 Budget Cycle starting soon