MME Day – 2018 December 6, questions to:

MME Day – 2018 December 6, 2017 Email questions to:
Good morning and welcome. Thank you for joining us for the MME Day – 2018. My name is Kate Cermak and I am the Test Administration and Reporting Manager at the Michigan Department of Education or MDE. I am joined today by colleagues from College Board and ACT as well as: Dr. Diby Kouadio, our Test Administration and Reporting Consultant at MDE, and Tina Foote, the MDE Secure Site Analyst Today’s presentation is targeted to building test coordinators and test supervisors who are responsible for the smooth administration of the Spring 2018 Michigan Merit Exam or MME. If you have questions that are not covered during course of the day, you may them to the address on the screen: We have time dedicated at the end of the day to address those questions. This webcast is being recorded and will be posted to the MME website. We will let you know through the Spotlight once it is available. We have a lot of information we will be sharing with you today so let’s get started.

MME Day MME Overview First I will start with an overview of the MME and today’s agenda.

MME Day Agenda Email questions to: MDE-webcastquestions @michigan.gov
You can see displayed, the planned agenda for the day. There are several breaks distributed throughout the schedule. There will be a lunch break from 11:45-12:30, with a 15-minute break in the morning and mid-afternoon.. We will adhere to the start time of each section. In other words, if a presenter runs over, the break will be shortened, or if a presenter does not use all of the allocated, the break will be lengthen. In the morning sessions I will present an overview of the MME and discuss the M-STEP, and College Board will present information on the SAT and PSAT. After lunch ACT will discuss the ACT WorkKeys assessment, Tina Foote will talk about the OEAA Secure Site. As I stated earlier, you may questions throughout the day to address on the screen and they will addressed during the Q&A session scheduled at the end of the day.

Email questions throughout the day to:
As I mentioned earlier, if after hearing a presentation section, you still have questions, please your question to and we will do our best to get your questions answered in our Q&A slot starting this afternoon at 2:30pm.

MME = Michigan Merit Examination
What is the MME? MME = Michigan Merit Examination The MME consists of required components SAT with Essay: Provides the ELA and Mathematics scores for Accountability (paper/pencil only) ACT WorkKeys: Required by Michigan law (paper/pencil only) M-STEP: Provides the Science and Social Studies scores for Accountability (online or paper/pencil) 3 So, what is the MME? Michigan law spells out that the MME or Michigan Merit Exam consists of three required components: A component that assesses the Michigan high school content standards in ELA, mathematics, science, and social studies for Accountability purposes M-STEP does this for science and social studies SAT with Essay provides these scores for ELA and mathematics A college entrance exam which, for Michigan, is the SAT with Essay And, a work skills assessment and here in Michigan we use the ACT WorkKeys assessment As stated earlier, all three components are required – schools cannot pick and choose which components they will provide. This means that schools have to establish as test centers for both SAT and ACT WorkKeys. College Board and ACT will both discuss their test center establishment processes in more detail later And Tina Foote will tell you about a page on the Secure Site that will make it easier for you to confirm you are established for all tests. For the SAT with Essay and the ACT WorkKeys the MDE provided tests are administered in April 2018 starting on the 2nd Tuesday in April. Tests administered at other times are at the discretion of the district or school, are the responsibility of the district or school, and do not take the place of the April administration. For Spring 2018, the SAT with Essay and the ACT WorkKeys are provided in paper/pencil mode only. 2017 was the last year for schools to request and automatically receive a waiver to administer the M-STEP in paper/pencil mode. With the exception of the very small handful of schools that were approved for paper/pencil testing this coming spring, all schools will be administering the M-STEP online. For individual students that require an accommodation or designated support, accommodated paper/pencil forms of the M-STEP assessments are available.

Spring 2018 Schedule Overview
You see displayed the Spring 2018 Testing Overview. We will go into more detail on the specific dates for M-STEP, SAT, and ACT WorkKeys testing later, but I wanted to show this because most of you will also be testing English learner students with WIDA Access or WIDA Alternate ACCESS or students with disabilities with one of the MI-Access assessments. For MME you can target all testing to be completed by the end of April. You do have the option of going into the first week of May for online M-STEP science and social studies only. Students being assessed with MI-Access have 7 weeks starting on Monday, April 9th and going through Friday, May 25. English learners or EL students are administered one of the WIDA assessments over 7 weeks starting February 5th and going through March 23rd. It is important to plan your building schedule carefully to ensure all students are provided adequate time to test.

MME Timings Here you see the estimated testing times for the MME. The M-STEP Social Studies and Science Field Test times are estimates – students are provided as much time as they need. The SAT and WorkKeys assessments are timed tests. The total time estimated for the 2018 is 8 hours and 37 minutes.

MME Eligibility – 11th graders
All students are expected to take the entire MME as 11th graders. Required: All first-time 11th graders All 11th grade foreign exchange students Eligible but not required: Repeating 11th grader missing a valid score in one or more of the three MME components – must take entire MME Not eligible: Repeating 11th graders with valid scores in all three of the MME components All 11th grade public school students are expected to take the MME and they are expected to take all three components of the MME: the SAT with Essay, the ACT WorkKeys assessment, and the M-STEP science and social studies tests. Nonpublic school students may take the MME but they must participate in all three components. In other words, you can’t pick and choose which component or components will be administered. As this slide shows, all first time 11th graders are required to take the complete MME and that includes foreign exchange students. For students repeating the 11th grade, they may choose to take the MME if they are missing a valid score in one of the three MME components. But again, if they choose to do this, they must be administered the entire MME. If a repeating 11th grader received valid scores in a prior year in all three MME component, they are not eligible to retake any of the MME. The link or url listed on the slide will direct you to a helpful document titled: Who Must/Can Take the MME. It provides detailed information regarding eligibility requirements and guidelines for the MME. We rely on MSDS data exclusively to determine the status of students at the time of testing. We will look at MSDS updates with an as-of date of May 25, 2018 or earlier to make these determinations.

MME Eligibility – 12th graders
Required: 12th graders who were not tested as 11th graders High School Grade Assignment for Accountability Calculations Frequently Asked Questions ( Eligible but not required: Other 12th graders missing a valid score in one or more of the three MME components – must take entire MME Not eligible: Other 12th graders with valid scores in all three of the MME components As a general rule, 12th graders do not take the MME. There are some exceptions and when they occur, the student must take all three of the required components. Seniors who did not take the MME as a junior are required to take the entire MME. 12th graders who are missing a valid score in one or more of the three MME complements may be administered the MME; again, they must be administered all three components. 12th graders who have valid scores in all three components of a prior MME are not eligible to retake any part of the MME. If you have additional questions about whether a 12th grader should take the MME, please check out the High School Grad Assignment for Accountability Calculations Frequently Asked Questions document which can be found at the link listed above or at the MME webpage under General Information. It addresses common questions such as transfer students and students who participated in a foreign exchange program as 11th graders.

Look Back at 2017 A year of learning accompanied by many improvements
Problems/confusion encountered with: Test Center Establishment processes Call Center wait times Successes and improvements: College Board: streamlined SSD process College Board: introduced supports for EL students WorkKeys: NCRC certificates shipped to schools WorkKeys: All answer documents accounted for M-STEP: 95.1% of 11th graders tested online M-STEP: Continued 24-hour preliminary results for online M-STEP tests In looking back at 2017 and 2016, I am happy to say that we learned from the 2016 MME administration, and, I believe, most schools saw dramatic improvements. That is not to say there were no problems, but for most schools, things went much better. Confusion around test center establishment continues to linger. There are several reasons for this, I think: The processes and terminology differ between College Board and ACT. That probably won’t change in the future. The timing of the process takes place long before spring testing is really on most people’s radar. That probably won’t change either since these processes are necessary precursor steps to opening the pre-ID and material ordering windows in early January. Happily, there are some fairly simple activities that you can do that can make this an easier process: Make sure the Educational Entity Master or EEM has up to date contact and address information. Tina will talk about this more, but EEM drives all direct communication from OEAA. We provide College Board and ACT with the contact info and that in turn drives all of their communications. You will not receive important information if you are not set up in EEM. For information in getting set up in EEM, please see the August 24, 2017 Spotlight article titled: Updating Entity and Contacts in the Educational Entity Master (EEM). Sign up (and read) the weekly Spotlight on Student Accountability and Assessment newsletter. I will talk about the Spotlight more in a forth coming slide. Review the Test Center Establishment page on the Secure Site to ensure your school is established for all of the assessments you plan to administer in Spring Tina will be talking about this page more later in the day. We know that some callers experienced excessive wait times last spring when contacting call centers. We are diligently working with our vendors to improve this experience this year. We also saw some significant successes and improvements in 2017 over 2016. College Board streamlined the SSD process and introduced supports for English learner students. They will talk more about these improvements later. ACT provided NCRC certificates to schools for distribution to students and were able to account for 100% of the WorkKeys answer documents returned by schools. ACT will be talking about additional improvements associated with NCRC certificates in their portion of today’s presentation. Finally, over 95% of all 11th graders took the M-STEP assessments online and preliminary results from those online tests where returned to schools within 24 hours of test submission. MDE, College Board, and ACT are looking forward to continued success and improvement in 2018.

Barcode Labels Big problems in 2016 with barcode labels not being properly affixed to answer documents: delays the scanning and scoring of answer documents results in delayed score reporting some students may not get a score because they cannot be identified without the barcode label answer documents must have a valid barcode label affixed in order to ensure students get credit for their work. In 2016, we had a big problem with answer documents being returned without a barcode label or with the wrong barcode label. As you can see this has direct ramifications on scores turned around to students, schools, and districts. While there was a great improvement last year in spring 2017 and I want to thank everyone for that, missing labels continue to be a problem for all three assessments: SAT, ACT WorkKeys, and M-STEP. This is a critical issue that must continue to be improved upon in 2018. Everyone must do their part. College Board will be talking later about some improvements slated for 2018 that will help with SAT. In her Secure Site presentation, Tina will discuss how to print labels locally when you do not have a pre-printed barcode label. We don’t want to go back to the pre-SAT days of MME when there was a $50 per answer document fee assessed for missing answer documents – you have better things to do with your money – so it is really important that we see a continued improvement in this area in 2018. I ask for everyone’s cooperation in this. All

Stay Informed (https://public. govdelivery
Date reminders Upcoming training opportunities Pre-ID and Test Session pulls Material Order windows Enrollment and Answer Doc Verification windows Return of materials SAT Corner ACT WorkKeys Info Administration updates Accountability updates I want to put in a plug for the Spotlight on Student Assessment and Accountability. This is MDE’s weekly newsletter on all things assessment and accountability. It has a wealth of information and sections specifically devoted to SAT and ACT WorkKeys. I am showing the first page of a recent Spotlight newsletter. You can use the Quick Links on the left to jump quickly to articles that apply to you. You can sign up for it at the link listed on the screen Or easier yet, go to the MME webpage at and click the Spotlight icon under General Information.

Coming! Spring 2019 PSAT 8/9 FOR 8TH GRADE
In Spring 2019, PSAT 8/9 will be administered to all Michigan 8th graders for ELA and mathematics PSAT 8/9 will be required for 8th grade ELA Mathematics Required: M-STEP Social Studies Required: M-STEP Science Field Test Optional: M-STEP ELA and Mathematics For Spring 2018, in 8th grade: Required: M-STEP ELA Required: M-STEP Mathematics Coming! Spring 2019 PSAT 8/9 FOR TH GRADE Speaking of keeping informed, as some of you may be aware of, in Spring of 2019 PSAT 8/9 will be administered to 8th graders as the statewide assessment for English language arts and mathematics for accountability purposes. There will be a formal announcement and additional information provided through Spotlight in mid- to late January. M-STEP will continue to be required for the social studies and science assessments Optional ELA and mathematics M-STEP assessments will be provided for those schools who want maintain the grades 3-8 growth data specific to M-STEP Key Point: M-STEP remains the exclusive test for all content areas in Spring 2018 for 8th grade.

MDE Resources www.michigan.gov/MME
There are a number of MDE produced resources that are pertinent to the MME. All of these resources can be found on the MME webpage at The Guide to State Assessments provides a valuable overview of all of the assessments the MDE will provide in the school year. The New Administrator and Assessment Coordinator Primer was introduced last year. It is intended to help administrators and assessment coordinators new to their jobs get started.

Assessment Security Training Course Coming: Late Jan/Early Feb 2018 Provided through Michigan Virtual Professional Learning Portal Targeted to test administration staff The Assessment Integrity Guide is a required resource for all staff involved in testing. It provides information that will help ensure all students have a fair and equitable environment for demonstrating what they know and can do in relation to Michigan’s content standards. We have a new resource coming in the January/February timeframe: the Assessment Security Training Course and I will talk about that more later in the presentation. The Best Practices Guide is a must-have resource put together by the our Accountability Unit and describes the links between the Michigan Student Data System (or MSDS) and assessment and accountability data. Due to the newly approved ESSA plan, I anticipate this document will get a number of updates for the academic year.

The MME webpage houses a number of documents related to accommodations, designated supports, and EL students. The Student Supports and Accommodations Table and the Testing Policy for Newly Arrived and First Year English Learner Students are just two examples.

Helpful Links www.michigan.gov/mme M-STEP webpage
College Board Michigan website ACT Testing Michigan website Secure Site Training webpage Much, much more… In addition to the documents just discussed, you can link directly to the M-STEP, College Board, ACT, and Secure Site Training websites from the MME webpage. Be sure to take the time and check out all of the great resources on this page.

Need Help or Information?
Call Center: (select appropriate option) for assistance with assessment or accountability issues for assessment questions Need Help or Information? Kate Cermak Test Administration and Reporting Manager If you find you need help or more information, I have listed my contact information here. But I really encourage you to contact the OEAA Call Center at and select the option related to your question. The Call Center is staffed by personnel who are trained specifically in Michigan assessments. You may also assessment related questions to

MME Day - 2018 The M-STEP Components Science Field Test
Social Studies Test Now we will move on to information specific to the administration of the M-STEP Science Field Test and the M-STEP Social Studies Test.

Updates for 2018 MI-Access M-STEP Required Science Field Test
Enhanced Reporting Codes functionality Easier to specify Alternate Material Delivery Dates MI-Access Improved Online Answer Document for SI/P Enhanced Test Administration Manuals Streamlined material return process Note: MI-Access continues to assess science in grades 4, 7, and no change. For Spring 2018, other than the move to the science field test, there are relatively few changes that impact 11th graders. So, for Spring 2018 there will be a required statewide science field test in grades 5, 8, and 11. This field test is in place of an operational science assessment. I will talk about the Science Field Test in more detail later. We are eliminating the Reporting Code Header sheet this year and placing that functionality inside of the Secure Site. As a reminder, Reporting Codes allow you to group students together for reporting purposes in ways that are most meaningful to you. Most schools group students by teacher or class, but you can really group them however you like. The new Secure Site functionality will allow you to associate a label along with the code – for example, code 1234 could have a label of “Mrs. Smith Biology”. If you have been a district or building coordinator for a while, you know that we use Wufoo surveys to collect data related the test administration. We are slowly moving those functions into the Secure Site. For example Incident Reports were migrated from Wufoo to the Secure Site two years ago. This year we are transitioning the ability to request an alternate material delivery date for M-STEP materials into the Secure Site. I know this is an MME presentation but most of you will have MI-Access kids. While it is important to note that there are no changes to the grades assessed in science for MI-Access – science will continue to be assessed in grades 4, 7, and 11, the other two M-STEP enhancements apply to MI-Access as well. Also in 2018, the online answer document for Participation and Supported Independence will see usability enhancements In addition, there will be an FI Test Administration Manual and a separate SI and P TAM instead of the old online versus paper/pencil split. Finally, the material return process will be streamlined to be more consistent with the M-STEP return process.

M-STEP www.michigan.gov/mstep
The Michigan Student Test of Educational Progress (M-STEP) Required for all public school 11th and eligible 12th graders. Required for all nonpublic school 11th and eligible 12th graders who participate in any portion of the MME Spring 2018 Required M-STEP Components: M-STEP Social Studies M-STEP Science Field Test Format: Fixed Form Online Paper/Pencil accommodated versions available As I mentioned in the MME Overview sections, the M-STEP Socials Studies test and the Science Field Test are required components of the MME. All students taking any portion of the MME are required to take the M-STEP components. Both social studies and science remain online fixed form assessments. There will be paper/pencil accommodated versions of each test available based on individual student need.

Science Field Test On the following slides we will now discuss the M-STEP Science Field Test..

Science Assessment Implementation Timeline
Aligned MSS State-Wide field test Full Test Map (Grades 5, 8, 11)* Spring 2018 Spring 2020 Field Test MSS aligned item clusters – Partial Test Map (Grades 5, 8, 11)* Spring 2019 Fully operational MSS assessment (Grades 5, 8, 11) As of Spring 2018, there will no longer be an assessment of the “old” standards (GLCEs and HSCEs). The new science standards require deeper rigor and depth in the assessment (similar to the math and ELA transition) The new science assessment will Shift away from multiple-choice based items To a combination of multiple-choice, technology enhanced, and constructed response item types The items are “clustered” often with common stimuli or prompts In Spring 2018 and 2019, state-wide field tests will be conducted in grades 5, 8, and 11. All students in these grades in Michigan are required to participate. Accountability for the field tests will be related to school participation and not students’ data from the assessment. The data from the field tests are used to determine if the assessments are actually measuring the new standards. The data are not to be used for determining student proficiency, making curricular or instructional decisions, teacher evaluation, or programmatic decisions. In Spring 2020, a fully operational assessment will be ready for all students in grades 5, 8 and 11. Remember, MI-Access students will continue to be assessed in science in grades 4, 7, and 11. *Accountability likely to be related to school participation in pilot / field test in 2018 and 2019. Operational assessment of GLCEs and HSCEs will NO LONGER be conducted.

Science 2018 – 2019 Field Test Details
2 Forms per grade (5, 8, 11) Partial Test Map 3 Item Clusters per form 1-Physical Science 1- Earth Science 1- Life Science 2019 – Field Test 2 Forms per grade (5, 8, 11) Full Test Map 6 Item Clusters per form 2-Physical Science 2- Earth Science 2- Life Science Here is a little more detail about the field tests. In 2018, there will be 2 different forms of the test. The test map will be half the length of the full assessment. Each student in grades 5, 8 and 11 will take 3 item clusters. Item clusters include a scenario, which presents a natural phenomenon, and 5-8 items (some with multiple parts) used to assess students’ three-dimensional understanding of the scientific principles associated with the phenomenon. Each item cluster is designed to take students minutes to complete. Throughout the field tests, MDE will be collecting data on testing time. These data will inform the design of the operational assessment. Each student will take one item cluster in physical science, one in life science, and one in Earth science. In 2019, the test map will “double” in length compared to Each student will take 2 item clusters in each of the three science domains. Because these are state-wide field tests, the same accommodations that are available on other MSTEP tests will be available starting in 2018. Student supports available: Paper-pencil form, Text-to-Speech, Accommodated form, Braille form, Translations

Science 2020 Operational Test
3 Forms per grade (5, 8, 11) Full Test Map 7-8 Item Clusters per form 2-Physical Science 2- Earth Science 2- Life Science 1-2 – Field Test Item Cluster(s) Operational In Spring 2020, the assessment will be operational. This will be the first year that student proficiency data will be for accountability purposes. The test length will be 1-2 item clusters longer than the 2019 field test, due to the need for field test item clusters on operational assessments. Student supports available: Paper-pencil form, Text-to-Speech, Accommodated form, Braille form, Translations

Science Release Annotated Item Clusters
Three item clusters that were piloted in Spring 2017 are available as Sample Sets for students and teachers. The grade 5 item cluster is assessing Life Science. The grade 8 item cluster is assessing physical science. The grade 11 item cluster is assessing Earth science. It is very important that students are given the opportunity to practice interacting with item clusters online. These are set up very differently and have a variety of interactions with which students may not be familiar. We highly recommend, practicing with the sample sets so that students are comfortable with the functionality of the technology prior to the testing window. Please be sure to only use Google Chrome when logging onto this platform. I will talk more about accessing the Online Tools Training or OTTs and the sample sets later in this presentation.

Resources for the New Science Assessment
Science Assessment Webinar: WHAT a YEAR! Science: Out with the Old, In with the New August 3rd Spotlight article If you want more information regarding the Science Field Test there are several resources available to you on the M-STEP webpage at There is a webinar titled “Science Assessment Webinar: What a Year! In addition, the August 3rd Spotlight edition contains an article called “Science: Out with the Old, In with the New”.

M-STEP Scheduling Information
We will now move into test schedule information for the Spring 2018 M-STEP.

Spring 2018 Schedule Overview
You saw this slide earlier in the Overview portion of the presentation. If you are testing online, you may schedule M-STEP Social Studies and Science Field Test sessions anytime between 7am and 4pm Monday through Friday starting April 9, 2018 through May 4, Online testers have four weeks to complete M-STEP testing.

Paper/Pencil Test Window
If you have students taking a paper/pencil version of the M-STEP it is important that you adhere to the test schedule shown on this slide. The initial day of testing for both Social Studies and the Science Field Test is Thursday, April 12, All students are expected to test on the 12th of April. If you have students who are absent on the 12th, they may test on a make-up day. All paper/pencil testing must be completed by Friday, April 27, 2018.

Test Scheduling Information
This slide was taken out of the 2018 Guide to State Assessments. For grade 11: The online test window is 4 weeks starting on April 9th and going through May 4th, 2018. Both the social studies test and the science field test are 1 test session each. Therefore each test will only require one test ticket. The estimated time for social studies is 30 minutes and for science it is 45 minutes. Students taking a paper/pencil form must test on April 12th. Again, makeup testing is allowed through April 27, 2018. Both the social studies test and the science field test are 1 part each and The estimated time mirrors that estimated for online tests where social studies is expected to take around 30 minutes and approximately 45 minutes for science.

Systems used for the M-STEP Assessments
Secure site E-direct Insight Surveys You will use several systems when preparing for and administrating the M-STEP.

OEAA Secure Site Access to Secure Site
The first system district and building coordinators will use is the OEAA Secure Site. If you do not currently have access to the Secure Site, please request it as soon as possible. You will find assistance on the Secure Site Training page at – all one word. I am going to highlight some of the tasks you will do in the Secure Site and Tina Foote will provide more detailed information later today. Access to Secure Site Go to and click on “How do I get access to Secure Site?” link

Things You Will Do in the OEAA Secure Site
Pre-identify students for M-STEP testing 01/08/ /13/18 Pre-ID students for printed barcode labels (P/P) 01/08/ /04/18 Pre-ID students for online testing and locally printed barcode labels Place material orders 01/08/18 – 02/13/18 Initial material order window Request alternate delivery date if needed Select where to deliver materials – district or building 04/03/18 – 04/24/18 Additional material order window Online test session setup 01/08/18 – 02/26/18 First, you will pre-ID students for M-STEP testing. The Pre-ID window for printed barcode labels which are required for all paper answer documents is January 8 to February 13. If you miss the cutoff, you will have to print barcode labels locally. All online testers must be pre-Ided as well in order to print test tickets. You may pre-ID online students anytime from the 8th of January through the end of the online window on May 4, 2018. Materials for paper/pencil M-STEP tests are placed through the Secure Site. The Initial Material Order window is Jan 8 to Feb 13, You may specify if you want materials delivered to the district or to each building. You can also request an alternate material delivery date on this page. The default delivery date will ensure your materials arrive approximately 2 weeks prior to testing. Selecting the alternate delivery window will get you your materials approximately 1 week prior to testing. You can also get a jump on setting up your online test sessions in the Secure Site. Any test session set up between Jan 8 and Feb 26 will be automatically pulled into eDirect.

More Things you will do in the OEAA Secure Site
Request access to eDirect District, Building, and Technology Coordinators Enter Incident Reports March 2018 through end of testing Complete Accountable Student and Test Verification tasks June 2018 – watch Spotlight for details Access test results 04/11/18 – July 2018: Preliminary Reporting Mid- to late summer 2018: Downloadable data files Late summer 2018: Final reports Embargoed until Public Release Other tasks completed in the OEAA Secure Site include: Requesting access to eDirect Entering Incident Reports Completing the Accountable Student and Test Verification Tasks And accessing test results.

DRC eDirect https://www.drcedirect.com/all/eca-portal-ui/welcome/MI
Assigning Roles in the Secure Site for eDIRECT available at: . eDIRECT is DRC’s interface for technology and administrative functions in support of online testing. You can see the link to access the Michigan version of eDirect on the screen. The Technology Role in eDIRECT is needed to download the Testing Site Manager or TSM and to install the test delivery engine INSIGHT for the school. Technology Coordinators, District Coordinators, and Building Coordinators will need to have access to eDIRECT. Test Administrators do not require access to eDirect. Access to eDIRECT is assigned in the Secure Site- the District Administrator needs to assign the role in the Secure Site, and then the user information is pulled from the Secure Site into eDIRECT. The new user then receives an from eDIRECT with their username and password information. Secure Site Training provides a document, called Assigning Roles in the Secure Site for eDIRECT, and you can find it on the Secure Site Training page at

Things You Will Do in eDirect
Technology Coordinators Access technology-related documentation and training materials Download TSM and INSIGHT software Access the Device Toolkit Technology Directors or Coordinators will access technology-related documentation and training materials through eDirect. In addition they will download the TSM and INSIGHT software. In addition eDirect provides access to the Device Toolkit that aids configuration, management, and monitoring of TSMs and testing devices. So what is the TSM or the Testing Site Manager? It provides content and response caching and must be installed prior to installing Insight. Insight is the secure web browser used for student testing and must be installed on each testing device. A training webinar for technology coordinators was conducted in Oct. and the recording of that training is on eDirect

Things You Will Do in eDirect
District/Building Coordinators Access test administration- related documentation and training materials Create and update test sessions Assign designated supports and accommodations to students Print test tickets and rosters District and building coordinators will use eDirect to access online test administration related documentation and training materials. They will also use eDirect to create and update test sessions, Assign designated supports and accommodations to online testers, And print test tickets and rosters,

More Things You Will Do in eDirect
District/Building Coordinators Monitor test status Individual students Entire test sessions Flag tests that should be invalidated due to Prohibited behavior Use of a non-standard accommodation Access Student Tutorials In addition, district and building coordinators will use eDirect to Monitor the test status of individual students as well as entire test sessions Flag tests that should be invalidated due to prohibited behavior or the use of a non-standard test accommodation And to access student tutorials

What You Can Do Now in eDirect
Audience: District/Building Coordinators Document Type: Mini-module Title: Access Documents in eDirect Description: How to access, sort, and filter documents on the eDIRECT test management website Right now today, you can access training modules, user guides, and student tutorials in eDirect without a secure login. Log into eDirect using the link I provided earlier and select All Applications, then General Information and then finally Documents or Test Tutorials. A suggested first stop document is the How to access, sort, and filter documents in on the eDirect test management website. YSu can find this mini tutorial under the Documents tab. Selecting the Test Tutorials tab allows you to access the Student Tutorial for M-STEP.

INSIGHT DRC INSIGHT is a web-based, online interface used with a combination of software and hardware to provide a secure online testing environment. INSIGHT is the software that students use when taking the M-STEP online. As I mentioned earlier, INSIGHT is the web-based online browser that interfaces with the TSM and testing devices to provide a secure online testing environment for students taking the M-STEP. When installed on a testing device like a laptop, the DRC INSIGHT icon appears on the desk top. When selected, the student is presented with the screen shown here. Students can select Online Tools Training to practice the tools they will use during testing and to see examples of item types they might see on the actual M-STEP test. This is also where students will also login to the M-STEP social studies test and science field test. Finally, the student tutorials can be accessed from this screen as well.

Off-Site Testing Request – M-STEP (also MI-Access, Early Literacy/Math Benchmark)
Schoolwide Requests Individual Student Requests Schoolwide: November 11, 2017 – January 12, 2018 For schools that cannot test on-site January 15 – May 22, 2018 For individual students who cannot test on-site (e.g. homebound, expelled with service students) Off-Site Testing is for schools who – for various reasons – cannot test on-site at their school buildings. Also, off-site testing occurs for individual students, when a school is providing educational services to a homebound student, students are suspended during the testing window, or students who are expelled-with-service. If any of these situations occur in your district or school, use the link here, which can also be found on the M-STEP webpage at to submit an off-site testing request. It is preferred, whenever possible, that an off-site test request be administered in paper/pencil format, because of concerns regarding adequate internet access, access to the TSM, and other online-administration considerations. However, online administrations for Off-Site testing are considered on a case-by-case basis. Survey at: A link can also be found on the M-STEP webpage (

Alternate Insight Availability Request
For schools that provide regularly scheduled instruction after 4:00 p.m. Intended for alternate and adult education type programs Not intended for online or tutoring programs Survey period: 01/15/ /08/2018 URL availability will be announced in Spotlight Another school request the MDE collects via a survey is the Alternate Insight Availability Request. Insight will be available for student testing from 7:00am to 4:00pm Monday through Friday during the 4 week test window: April 9 to May 4, 2018. For schools that provide regularly scheduled instruction after 4:00pm, a survey will be available on January 15 to request the Insight testing software remain available until 10:00pm. This extended availability is intended for a very small number of schools who provide regular instruction after 4:00pm like alternate, career, and adult education programs. It is not intended for make-up testing, online schools, or tutoring programs. Last year fewer than 20 schools were approved for this service. The deadline will be strictly enforced because it is a manual process to enable this function within the software.

Preparing Staff and Students
Preparing Students Test Security Staffing Room Setup Other Considerations In this section, we are going to focus on preparing staff and students for the M-STEP administration.

Preparing Students: Tutorials
In preparing students for online testing, it is important to use the M-STEP student tutorials. When testing, students need to be aware of the tools that are available to them in the testing engine. The Tutorials and Online Tools Training provide students with this important information and practice, so that when they are taking the M-STEP, they are thinking about the content, and not the testing engine tools. To access these tutorials, go to the eDIRECT webpage. You do NOT need a username or password to view the tutorials. Select All Applications, then go to General Information. Once you’ve selected General Information, select the Test Tutorials tab and you can see all of the tutorials in one location. It is suggested that teachers review these tutorials in the classroom with all students, and then provide students the opportunity to practice using the OTTs or Online Tools Training sets.

Preparing Students: OTTs https://wbte. drcedirect
Preparing Students: OTTs (Chrome browser required) This is one sample of an Online Tools Training page. To view the Online Tools Training – or OTTs - you must use a Chrome Browser. The link displayed at the top of this slide is available on the M-STEP webpage under the Parent/Student Information section. The OTTs are also available through the INSIGHT application. To access them, open the INSIGHT engine, and then select Online Training Tools under the M-STEP logo. The OTTs give students an opportunity to practice with using the tools they will see when testing. Providing your students the opportunity to practice prior to actually taking an M-STEP test allows students to focus on the content and not the tools during the assessment. Paper/pencils sample sets are also available on the M-STEP webpage.

Preparing Staff: Test Security
The Assessment Integrity Guide states that all staff who participate in a state assessment or handle secure assessment materials must be fully trained in assessment integrity, roles and responsibilities, and the test administration manual. The Assessment Integrity Guide includes Michigan guidelines for the prevention, detection, and resolution of any testing irregularities that occur during statewide testing. It also addresses guidelines for schools and districts to use when conducting follow-up investigations into any testing irregularities. All staff who participate in state assessment or who handle secure materials must be trained on the guidelines of this manual, and in the requirements of their role and responsibilities. The Assessment Integrity Guide is available on the M-STEP webpage –

Assessment Security Training
The MDE has created a training series that schools can choose to use to train their staff in these guidelines. The training was piloted last year and is currently being updated based on feedback from participants. The Assessment Security Training will be available through Michigan Virtual’ s Professional Learning Portal in late January/Early February. The target audience is test administration staff It is engaging and interactive and will take about an hour to complete. The training helps staff understand importance of test security, how to plan for a smooth and trouble free administration, and what to do if something goes wrong.

Preparing Staff: Testing Environment
Quiet, orderly, with adequate lighting and ventilation conducive to testing Seating arranged to discourage any sharing of responses All content-related posters or classroom displays must be removed or covered “Do Your Best!” or other encouragement posters are permitted “Test-Taking Tips”, word lists, maps, math formulas, and any other content is prohibited and must be covered or removed Be sure staff are trained in their responsibilities of providing an appropriate testing environment. This includes ensuring the testing room is quiet and orderly, that seating is arranged in such a way that discourages any sharing of responses. Seating charts are required and can help when planning or when responding to a testing irregularity. Sample seating charts are included in the Assessment Integrity Guide. And, importantly, test administrators must ensure that any content-related poster or display is removed or covered. Posters of or classroom rules, such as those that say “Do Your Best!” are permitted. However, any word list, map, math formulas or tables, or any other content must be covered or removed. It also important to note that Test Taking Tips or other materials that might provide students an advantage over others who do not have access to material are also prohibited and must be covered or removed.

Online Administration Paper/Pencil administration
Getting Started Online Administration Paper/Pencil administration Now we will discuss specific tasks that must be done when getting started with a test administration.

Getting Started: Online Administration
Schedule Test Sessions and create or edit test sessions in eDIRECT. Monitor the assignment of appropriate accommodations in eDIRECT before test tickets are generated. Print, sort, and distribute test tickets to Test Administrators. Monitor testing, provide support to Test Administrators as needed. District Coordinators submit Incident Reports in the event of a testing irregularity. Depending on your role, you will inform your Building or District Coordinator of any issues to be submitted for resolution. First, tasks to get started for the online administration. Test sessions need to be scheduled and created in eDIRECT. You may have already assigned these sessions through the Secure Site – the window to create test sessions in the Secure Site will close on February 26. If you do not set up test sessions in the Secure Site, you will have to set them up in eDIRECT. It is important that the pre-identification through the Secure Site is accurate. This will help you ensure all students who are expected to test are assigned to the appropriate testing sessions. It is also important to be sure students are assigned to both social studies and science field test test sessions. DIRECT does have functionality that will help with tracking progress toward completion of testing, but the system is based on the students who are in the test session – it does not identify a student who is not assigned to the test session. Next, the appropriate accommodations must be assigned in eDIRECT before test tickets are generated. Any embedded accommodation – that is, an accommodation that is administered within the testing engine – must be assigned in eDIRECT. For detailed directions on assigning accommodations in eDIRECT, go to the eDIRECT User Guide that is available on the eDIRECT website. Go to All Applications, then General Information, and the select the Documents tab. Once all students have been assigned to all of the appropriate test sessions, and accommodations have been assigned, test tickets need to be printed, sorted according to your testing schedule, and distributed to Test Administrators. Remember that test tickets and accompanying rosters are secure materials and must be handled securely. Once Test Administrators begin testing, test administration progress should be monitored and address any issues that come up. If there is a testing irregularity that requires submission to the MDE for resolution, District Coordinators can submit Incident Reports through the Secure Site. Depending on your specific role, you will inform your Building or District Coordinator of any issues that come up, or, if you are the District Assessment Coordinator you will be responsible for submitting Incident Reports. I will discuss this process more when we get to the Common Problems and What to Do section of this presentation.

Getting Started: Online Administration
Online Test Directions Online Test Directions are by grade Preview the Test Directions before administering the test Directions must be followed precisely by Test Administrators Test Tickets Secure Material – be sure to collect these after testing Students may only have one test ticket at a time. Test Directions must be read if students are to start another session Accommodations that are available on INSIGHT – that is, embedded accommodations - are printed on the test ticket, but any other accommodations are NOT listed. Be sure you are aware of accommodations before administering a test Test Directions are grade-specific. It is important for Test Administrators to preview the Test Directions before administering the test. Test directions must be adhered to as written in order to ensure a standard and equitable test administration for all students. Test tickets and rosters are secure materials, so it is important these are collected after the testing session for secure destruction or to securely store if the student has not completed the test and will resume testing in another test session. It is important to note, students may only have one test ticket at a time. Giving a student more than one test ticket at a time is a misadministration of the test because Test Directions must be read to students before they start another test session. In other words, separate test sessions must be scheduled for the science field test and the social studies test and the appropriate test directions followed for each session. Embedded accommodations are printed on the test tickets. These are accommodations that are administered within INSIGHT, such as text-to-speech. However, any other accommodations – such as extended time – are not listed on the test ticket. Be sure Test Administrators are made aware of all accommodations for all students in his or her testing session.

Getting Started: Paper/Pencil Administration
Schedule test sessions according to posted schedule Ensure Answer Documents have barcode labels affixed Securely maintain all testing materials throughout the testing window Monitor and address any testing irregularities as they occur For the paper/pencil administration, test sessions must be scheduled according to the schedule we discussed earlier. Assessment Coordinators need to ensure that barcode labels are affixed to the student Answer Documents. And a reminder that all secure testing materials must be maintained in a secure, locked location. Secure materials include test booklets, used Answer Documents, and any accommodated materials such as reader scripts or DVDs.. Again, testing irregularities should be monitored and addressed appropriately. If needed, District Coordinators submit Incident Reports through the Secure Site for MDE resolution or documentation. I will discuss this further in the Common Problems portion of this presentation.

Getting Started: Paper/Pencil Administration
Test Directions Paper/Pencil Test Directions are by grade Preview the Test Directions before administering the test Directions must be followed precisely by Test Administrators Answer Documents Be sure the Barcode Labels are affixed to each student’s Answer Document in the space provided If necessary, barcode labels can be printed from the Secure Site Accommodations and Supports should be completed by a Test Administrator or Building Coordinator ONLY Test Booklets As with the Online Test Directions, paper/pencil test directions are grade-specific. And again, it is important that Test Administrators preview the Test Directions before administering the test. This is true even when a Test Administrator has administered the same M-STEP assessment in a previous year – it is important to refresh one’s memory about the assessment before administering it. Answer Documents must have the barcode label affixed in the space provided before administering the test. If additional barcode labels are needed for any reason – for example, a student who has enrolled after the Pre-ID for barcode labels deadline on February 13, they can be printed from the Secure Site. Go to Assessment Registration, select Barcode Labels, and complete the search criteria. Accommodations and Supports must also be completed on the Answer Document by a Test Administrator or Building Coordinator. And, test booklets should be securely stored and given to Test Administrators at the start of a testing session.

During the Administration
Online administration Paper/pencil administration Once testing begins, there are tasks that are completed during the administration – for both online and paper/pencil administration.

Scratch Paper Scratch Paper Optional  not required
Applies to online only paper/pencil testers may use test booklets Blank lined or unlined paper only Students should write their names on scratch paper Used scratch paper is a secure material Collect after testing or before providing a break Turn all used scratch paper to the building coordinator for secure disposal First, be sure all staff are reminded of the scratch paper policy Any scratch paper used during testing must be collected and returned to the building coordinator for shredding. Scratch paper is a secure material. Scratch paper is optional for online testers. Paper/pencil testers may use their test booklets for keeping notes. If used, only lined or unlined blank paper is allowed And Students must write their names on the scratch paper

During the Test Administration
Active Monitoring Unobtrusively move through the room during testing Maintain an unobstructed view of all students Full attention should remain on testing at all times Avoid distracting behaviors: conversations with other staff reading books or newspapers eating working on a computer or phone grading papers Video Surveillance Cameras For safety and security, these are allowed during the test session. Cameras should be directed away from test items. Recordings of test sessions must be deleted as soon as possible. For both the online and paper/pencil administration, Test Administrators should actively monitor the assessment. This includes moving through the room to view testers and maintain a view of all students throughout the test session. Test Administrators' full attention must remain on testing at all times – any distraction must be avoided, including any side conversations, reading, eating, or completing other work during the test. For safety and security, if video surveillance cameras are already in place in a testing room and are used to maintain security, they are allowed to be used during the test session. Cameras should be directed away from test items, and any recording of a test session must be deleted as soon as possible after the test session.

Ending a Test Session or Part
Online Administrations Collect all test tickets, test rosters, and scratch paper Be sure students exit the testing engine Paper/Pencil Administrations Collect test materials individually (do NOT pass down rows) Verify that each student has turned in both the Answer Document and Test Booklet Return secure materials When ending a test session, for an online administration, all test tickets, test rosters, and scratch paper if used, must be collected to be securely destroyed. Test Administrators should also be sure that students exit the testing engine. In paper/pencil administrations, test booklets and answer must be collected individually – these documents should not be passed down rows. Be sure to verify that all answer documents and test booklets are collected from all students – Test Administrators must verify that all materials are collected before students are dismissed and the test session ended. All secure materials are then returned to the building coordinator for secure storage.

Collecting Materials The building coordinator should:
Collect signed Security Compliance Forms from Test Administrators prior to the testing session Collect final Seating Charts from Test Administrators when testing sessions are completed . Online Administrations Collect Test Tickets, Rosters, and Scratch Paper from Test Administrators Paper/Pencil Administrations Collect Test Booklets, Answer Documents and accommodated materials from Test Administrators Ensure that all used Answer Documents have correct Barcode Label affixed Ensure or fill in appropriate accommodations bubbles on Answer Documents Materials need to be collected after the Test Administrations for both online and paper/pencil administrations. Be sure that signed Security Compliance Forms are collected from all staff involved in test administration. Also, final copies of Seating Charts must be completed and collected. Seating Charts are necessary in the event of an Incident Report if relevant, and for any Missing Test Issue submitted. These should be kept for 3 years after the test administration. For paper/pencil administrations, all test booklets and answer documents as well as any accommodated test materials such as reader scripts or DVDS must be collected. Any used Answer Document must have the correct Barcode Label affixed, and any accommodations used need to be filled in on the Answer Document. The Test Administration Manual includes detailed instructions for the disposition of materials after testing.

Common Problems and What to Do
Incident Reports Next I will discuss what to do when any problems arise during the test administration.

Common Problems Online Session Locked
If 5 or fewer questions have been answered, contact the Call Center at and select Option 2 If more than 5 questions have been answered, an Incident Report is required Student becomes ill/parents remove student during test Online: Pause and Exit; then resume with the original test ticket in a makeup session Paper/Pencil: Collect materials and flag last question answered, resume during a makeup session, submit an Incident Report Perhaps the most common problem that happens in the online administration is a student submitting a test before completing it. When this happens, if there are five or fewer questions answered, contact the Call Center at , and select Option 2. If there are more than 5 questions answered, then an Incident Report is required. Another common problem is if a student becomes ill or is removed from the test session before completing the test. For an online administration, collect the student’s test ticket and instruct the student to pause and exit the test. The test may be resumed in a later test session, using the original test ticket. For a paper/pencil administration, the Test Administrator should collect the test materials and flag the last question answered. The test can then be resumed during a makeup session, and an Incident Report should be submitted by the District Assessment Coordinator.

Common Problems INSIGHT disconnections, not advancing, or other technical error Contact your local tech support first If tech support cannot resolve the problem, the Technology Coordinator should contact DRC Customer Support and the M-STEP Coordinator submits an Incident Report In the online administration, there may be an issue with INSIGHT disconnections or other technical errors. The first step in any situation of a technical issue while testing online is to contact your local Technology Coordinator. If the Technology Coordinator cannot resolve the problem, then they should contact DRC Customer Support and, if necessary, the District Assessment Coordinator should submit an Incident Report.

Incident Reports If any testing irregularity occurs, the District M-STEP Coordinator must report to the Office of Educational Assessment and Accountability (OEAA) as soon as possible. The M-STEP Test Administration Manual has detailed information regarding when and how to submit an Incident Report. The Secure Site Training page provides information about how to access and use the Secure Site Incident Reporting Tool at Any time that a testing irregularity occurs, the District M-STEP Coordinator must report the irregularity to the Office of Educational Assessment and Accountability or OEAA. There is detailed information regarding how to address an irregularity, including many possible scenarios, and the most frequent irregularities that occur, in the M-STEP Test Administration Manual. The Incident Reporting Table will be in the appendix section of the TAM. The Secure Site also has detailed, step-by-step instructions for submitting an Incident Report at

Examples of Testing Irregularities
Student becomes ill and goes home before completing a test A student transfers from, or into, your school during the testing window Building emergency during the test session A student is not provided assigned accommodations, OR a student is provided accommodations that are not assigned Student Prohibited Behavior during the test session Some examples of testing irregularities can be if a student becomes ill and goes home before completing a test. Or a student may transfer from, or into the school during the testing window. Or if a building emergency occurs during the test session. Also if a student is not provided assigned accommodations or is provided accommodations that are not assigned. Or, a student prohibited behavior during the test administration. These irregularities are examples of reasons that an Incident Report should be submitted.

Disposition of test materials Instructions for materials return
In this section, I will review the appropriate ways to handle test materials after testing.

Disposition of Test Materials
The M-STEP Test Administration Manual will contain a table similar to the one displayed on the screen. The table will detail what materials must be returned to the M-STEP scoring contractor, which must be securely destroyed, and which must be retained at the district. Materials to return to the M-STEP contractor include all used Answer documents, the Orange Special Handling Envelope, all used and unused test booklets, any accommodated versions of the test.

Materials Return Deadline
The last day to return paper/pencil M-STEP materials without penalty is: The M-STEP Test Administration Manual (TAM) will have detailed instructions for the secure return of test materials May 2, 2018 The Test Administration Manual will included detailed instructions for packing and securely returning paper/pencil materials for scanning and scoring. The last day to return M-STEP paper/pencil materials without penalty is Wednesday, May 2, 2018.

Accountable Students and Test Verification
Don’t Forget Verification of Enrollment and Demographics Verification of Answer Documents Verification of Not Tested It is very important that you do not forget to complete the Accountable Students and Test Verifications tasks in the Secure Site. Tina will discuss these tasks in greater detail later in the Secure Site presentation.

Reporting Preliminary reports Final reports
Next I will talk briefly about reporting.

Preliminary Reports Preliminary Reports are available within 48 hours of test submission Preliminary Reports include only machine-scored responses The Preliminary data is for school use only and may not be shared with the public. Preliminary Reports are available within 48 hours of test submission. They are provided for online operational tests only. Preliminary Reports are accessed through the Secure Site, by selecting the Reports drop-down, and then selecting Dynamic Score Reports. The Preliminary reports include only machine-scored items; they do not include any hand-scored items. And it is also important to remember that preliminary data is for school use only and may not be shared with the public. More detailed information about the Preliminary Reports – and the data in the Preliminary Reports – is available in the Guide to Preliminary reports, available on the M-STEP webpage at under the Reports section.

Final Reports Available before most students return to school
Watch the Spotlight for details! Final reports will be available before most schools return to school in August. Be sure to watch the Spotlight for details. If you do not currently receive the Spotlight in your each Thursday, go to the M-STEP webpage at and scroll down to the Spotlight icon to sign up!

M-STEP Resources and Training
Finally, I will provide you with some M-STEP specific resources.

www.michigan.gov/mstep M-STEP Resources
M-STEP Test Administration Manual includes information about: Test Administration Policies: Scratch Paper, Calculators, Supports & Accommodations, Incident Reporting, Test Security Responsibilities and Checklist of Tasks for each role: District Coordinator Building Coordinator Test Administrators The M-STEP Test Administration Manual includes detailed guidelines for before, during, and after the M-STEP test administration. You will find Test Administration Policies, including the Scratch Paper policy,, information about Supports & Accommodations in the M-STEP assessment, and the Incident Reporting table that includes potential test irregularities and their resolution for both paper/pencil and online test administrations.

Test Administration Directions
Online Test Directions For 2018, Online Test Directions are by grade Preview the Test Directions before administering the test Paper/Pencil Test Directions Grade specific, as in previous administrations Preview the Test Directions before testing Test Directions are grade specific and include. specific information about the, scratch paper policies, test tickets for online testing, and other important test-administration requirements. They also include scripts that must be read to students before and after testing. It’s important for Test Administrators in either the online or paper/pencil administration to preview the Test Directions before administering the test.

Training Opportunities
Available on eDIRECT: Technology Coordinator Training Feb 2018: M-STEP Administration Training – Chapter 1 – Preparing (recorded PPT) Feb 2018: M-STEP Administration Training – Chapter 2 – Preparing (recorded PPT) Mar 2018: M-STEP Administration Training – Chapter 3 – After Testing (recorded PPT) Mar 06, 2018: Online District and Building Coordinator Training – eDIRECT and Test Setup (live and recorded webcast) Watch the Spotlight for availability dates. Finally, there are several M-STEP specific training opportunities planned. There will be a series of three recorded presentations that go into much more detail of the M-STEP administration than I was able to do here. Those presentations will be available in the February and March timeframe. Also, on March 6th, 2018, DRC will host a live Online District and Building Coordinator Training webcast. The webcast will be recorded and posted to eDirect. Thank you for your time and consideration today. When we return from the break, College Board will present on the SAT with Essay and the PSAT 8/9 and PSAT administrations.

Michigan SAT with Essay® PSAT 10™ PSAT 8/9™
MME Day

Spotlight MDE provides an archive of all editions of Spotlight
spotlight

Spring Test Administration
SAT with Essay will be one part of the Michigan Merit Exam which is required for 11th graders. Students testing in a standard room will be required to test on a single day. Primary test day is: April 10, 2018 Makeup test day is: April 24, 2018 SAT with Essay Dates: Standard Rooms 78

Spring Test Administration
Michigan 9th and 10th graders testing in a standard room are required to test on either April 10, 2018 or April 11, 2018. Schools can elect to administer the test to 9th graders on one day, 10th graders on the other day, or test both grades on the same day. All students in the same grade in the standard testing rooms must be tested on the same day. Schools can choose which date – April 10 or April 11 – works best for them. The makeup test day for students in standard testing rooms is: April 24, 2018 or April 25, 2018 All student testing must be completed by April 25, 2018 PSAT 8/9 will be state provided for 9th grade only in spring 2018. PSAT 10 for 10th Grade and PSAT 8/9 for 9th Grade Dates: Standard Rooms 79

Administration Date(s) Accommodated Window** Administration Date(s)
2018 Testing Dates Summary Standard Room Administration Date(s) Make-up Date(s) SAT with Essay* April 10, 2018 April 24, 2018 PSAT 10 for 10th Grade April 10 or April 11, 2018 April 24 or 25, 2018 PSAT 8/9 for 9th Grade Accommodated Window** Administration Date(s) Make-up Date(s) SAT with Essay April 10-24, 2018 None, due to window PSAT 10 for 10th Grade PSAT 8/9 for 9th Grade Took off the “All testing must be complete by xx/xx/xx” as it’s mentioned later in the presentation. * The Essay is required for the Michigan-provided SAT School Day. **For students designated in SSD Online

Implementation Activities

The general implementation activities needed to administer the SAT and PSAT include: Plan for and Prepare Staff Establishment of Schools Pre-ID Students Accommodations and Supports Receive Materials Prepare for Test Day Return Materials Prepare for Makeup Administration

Roles and Responsibilities of Testing Staff
SAT School Day Supervisor: Responsible for all aspects of the SAT administration at the school PSAT Supervisor: Responsible for all aspects of the PSAT administration at the school Can identify different PSAT 10 and PSAT 8/9 supervisors, if needed. Backup SAT School Day Supervisor: Responsible for the SAT administration if the SAT supervisor is not available Backup PSAT Supervisor: Responsible for the PSAT administration if the PSAT supervisor is not available SSD Coordinator: Responsible for requesting accommodations for students with disabilities Associate Supervisor: The test administrator in a testing room Room Proctor: Assists the associate supervisor with monitoring students in the testing room Hall Proctor: Monitoring the hallways on test day and provides breaks to other test staff

The test supervisor is responsible for all aspects of the administration at a school, including: Preparation activities such as Planning rooms and identify staff to serve as associate supervisors, room proctors and hall proctors for test day Receiving and securing test materials Activities on test day as Distribution of materials Monitoring of all test day activities and staff Packaging and returning test materials Completing necessary forms Test supervisor may choose to enlist the aid of others at the school to help with test day planning and set-up. The test supervisor will remain the main contact and receive communications from the College Board. 84

The Services for Students with Disabilities (SSD) Coordinator is responsible for: Being the school’s liaison with the College Board’s Services for Students with Disabilities office. Submitting accommodation requests for all students who request them at his/her school. Printing the roster of students approved for accommodations. Schools may have more than one SSD Coordinator, however one person will be identified as a primary SSD Coordinator who will receive communications from College Board. If a school has multiple SSD coordinators, the primary SSD coordinator should share any communications with other coordinators SSD Coordinator 85

Consolidated Roles The test supervisor is now responsible for planning the administration for ALL students, including those with accommodations. The SSD coordinator is responsible for applying for accommodations and printing the list of students approved for accommodations. The supervisor can enlist the help of the SSD coordinator to assist with planning the administration for students with disabilities. All shipments will be addressed to the test supervisor. Test supervisor is responsible for returning all materials. Added: Test supervisor is responsible for returning all materials as standard and nonstandard will be shipped together this year.

The associate supervisor(s) is responsible for: Managing all activities that happen in the testing room Conducting the test and monitoring test-takers to ensure a fair administration Each room requires one associate supervisor Associate Supervisor 87

The room proctor(s) and hall proctor(s) are responsible for assisting the test supervisor and associate supervisors. Room proctors help set up the testing area and monitor testing. Hall proctors patrol the hallways during testing to make sure the testing area remains quiet and secure. Room Proctor and Hall Proctor 88

Staff with Related Students
Staff with children cannot have access to any test materials for the same assessment(s) the child is taking before, during, or after test day: If a staff member’s child will be taking the SAT, he/she cannot serve as testing staff for the SAT no matter if the child lives with the staff or not. He/she may serve as testing staff for PSAT 10 or PSAT 8/9. Staff with students who reside in the same household cannot have access to any test materials for the same assessment(s) the child is taking before, during, or after test day. If a staff member’s niece will be taking the SAT and the niece does not live in the same house with the staff member, he/she can serve as testing staff for the SAT. It is possible for test day staff to serve multiple roles in a small school.

How College Board uses the Educational Entity Master (EEM)
Educational Entity Master (EEM) is the repository of contact information for educational systems in Michigan. College Board will use the data in EEM to: Identify testing staff s will be sent with important test-related information Review and update the testing staff in EEM If there is more than one person listed for a role, College Board will use the most recent. If the information listed is correct, no action is needed. If the information is incorrect, EEM should be updated by the district authorized user. Anytime the identified staff changes during the school year, EEM should be updated to reflect the changes. College Board receives the updates 7-10 days after making the change.

EEM for Testing Staff Update in EEM: SAT Test Supervisor
SAT Backup Supervisor SAT Services for Students with Disabilities (SSD) Coordinator PSAT 10 Test Supervisor PSAT 8/9 for 9th grade Test Supervisor PSAT Backup Coordinator District Assessment Coordinator MDE sends College Board the names of people responsible for testing based on the information in EEM. If EEM information not accurate, you will NOT receive critical testing communications. Update, if required, the roles in EEM as soon as changes occur

Establishment Process
All schools need a valid Attending Institution (AI) Code to administer College Board assessments. Supervisors will receive confirmation of the AI Code in December. Six digits, usually starting with 23 Connects student data to a particular school Different than MDE-assigned building or district codes Schools will NOT need a test center number this year for SAT Unless using off-site locations There were two general routes for establishment: Private School Process Public School Process How College Board knows which schools are administering PSAT or SAT

Must indicate intent to participate every year for each assessment. An was sent on November 3rd to principals and test supervisors listed in EEM to obtain intent to participate. Deadline was 11/17/17. If you did not submit your intent to participate, you will not be able to pre-ID students. Private Schools

Public schools are automatically established for PSAT 8/9, PSAT 10, and SAT if the school returned used answer sheets for that particular assessment in spring 2017. If a school administered SAT but did not give PSAT 10, the school will be established for SAT but not for PSAT 10. For public schools that did not provide any or all College Board assessments in 2017, supervisors and principals received an “intent to participate” on November 3rd. This contained instructions on how to give your intent to participate in any new assessments in 2018. If you do not respond to the outreach, your school will not be established and you will be unable to pre-ID students for the associated assessments. Public Schools

Confirm Establishment
DEADLINE to respond was 11/17/17. MDE has an Establishment Page in Secure Site where schools can verify the assessments they are established for. Likely available in late December. MDE also has a District and School Contact page where schools can verify the assessment contacts that have been assigned through EEM.

Most schools participating in the Spring SAT or PSAT-related assessments will use their schools as the test location. However, if you need more space – or if, for example, your school is a virtual school, you can request an off-site testing location. Details and request form is posted to the Michigan website ( To request an offsite location, a request and test plan must be submitted by 12/15/17. College Board will provide a confirmation to the supervisor after approval of the plan and an off- site test center number will be assigned to be used on SAT test day reporting forms. Off-site Testing 12/15/17 is confirmed.

Test Materials Do NOT place orders directly in the College Board Test Ordering System for the Michigan-provided SAT with Essay, PSAT 10 for 10th grade or PSAT 8/9 for 9th grade in April. College Board will determine your primary material order for the Michigan-provided assessments based on: The number of students pre-ID’d to test in the Secure Site ( secure) The number of students approved for accommodations via College Board’s SSD Online System. If students are not pre-ID’d by 2/13/18, you may not receive enough test materials and labels for test day. 99

Pre-ID in Secure Site MDE will open the pre-ID window in Secure Site on 1/8/18. Students will be pre-ID’d based on the fall MSDS general collection. Only students in public schools will be pre-ID'd by MDE. All non-public school students must be pre-identified in the Secure Site. Students who are eligible to test, but not required, will not be pre-identified. Action required in January: Login to Secure Site ( Update the Pre-ID Student Report by unassigning students who will not test and assigning new students All updates must be complete by 2/13/18 in order to receive pre-printed labels. Refer to for directions on accessing the Pre-ID Student Report and pre-identification of students Confirmed pre-ID opens 1/8.

Labels and answer sheets will be shipped to schools for all students pre-ID’d by the 2/13/18 deadline. Delivery dates for labels and answer sheets are still being determined. Schools will receive a label for each pre-ID’d student to be affixed to the answer sheet. For any students pre-ID’d after the deadline, schools must generate a label from the OEAA Secure Site for the student’s answer sheet. College Board will ship a small overage of test materials to account for newly enrolled test takers, typically students who are last minute transfers into the school, etc. All answer sheets MUST have a pre-ID label in order to be processed. Missing or incorrect labels will delay scoring or make scoring not possible. Schools will receive 1 label for each PSAT assessment and 1 label for SAT this year. Student data questionnaire and answer sheet have been combined. Pre-ID Labels

Additional Material Order
We will support an additional material order window in Secure Site. Allows schools to order standard test materials for students who are newly enrolled at the school and were not initially pre-ID’d during the window. More details will be available in Spotlight as we get closer to the opening of the window, around the time that test materials are delivered.

English Learner Supports
Use of a College Board-approved word-for-word bilingual glossary List of additional approved glossaries will be available at and soon. Translated test directions PDF versions of the test directions will be downloadable for educators to distribute to students on test day, as needed. Languages for 2018: Albanian, Arabic, Bengali, Bosnian, Cambodian (Khmer), Chinese, French, Gujarti, Haitian Creole, Hindi, Italian, Polish, Portuguese, Russian, Somali, Spanish, Urdu, Vietnamese Languages in bold are new for 2018. Additional languages are still being considered. Directions will be available to print from in February. Other languages can be supported “on the fly” by approved translators. More information to follow in Spotlight. Scores will be college and scholarship reportable NO accommodation request required for use of an approved glossary or translated test directions Updated languages from last time, I think. Some are still being considered but won’t be final until later.

Accommodations Two categories of accommodations:
College Board accommodations Require preapproval Result in college and scholarship reportable scores Used for students with diagnosed disabilities documented in a 504 or IEP Once approved, with limited exceptions, remains approved for other College Board assessments. Window to apply: Now to 2/19/18 State-allowed accommodations Are automatically approved and require no documentation Do NOT result in college and scholarship reportable scores Must be applied for every year Window to apply: 1/15/18 to 2/19/18 Confirmed SSD deadline as 2/18.

Approval Process All accommodations requests will be submitted through our SSD Online system. The entry of accommodations will go through one of two paths: School verification – Most requests will be approved automatically through our school- verification system. The SSD coordinator provides information about the student disability and accommodation as well as verifies that the student has a documented plan (e.g IEP or 504 plan) and receives the accommodation in school for testing. Documentation Review Certain requests require documentation for further clarification. Requests for state-allowed accommodations (non-reportable, state-use only scores) will be requested separately and are automatically approved.

When must documentation be provided?
Documentation must be provided for College Board review if: The requested accommodation is not included in the student’s plan or is not being used for school tests. The student is requesting uncommon accommodations or certain accommodations such as: 100% extended time Accommodations that require a one-to-one setting (reader or scribe) and does not have current documentation The student does not have a diagnosed disability, or disability is listed as “other”. The student does not have a formal plan that meets College Board criteria. Note that the request for additional information does not mean the accommodation cannot be approved, it simply means that more information is needed.

Accommodations Approval
The vast majority of students who are approved for and are using testing accommodations at their school through a current IEP or 504 plan will have those same accommodations automatically approved for taking the SAT, PSAT 10, and PSAT 8/9. SSD coordinators receive an when the status of a request has changed. Most requests will be processed through school verification allowing the SSD Coordinator to provide the answers to the following when submitting most requests for students: Is the requested accommodation(s) in the student's plan? Has the student used the accommodation(s) for school testing?

Have Ready During the Submission Process
IEP or 504 Plan Demographic information Name It is helpful to use same name that student will be pre-ID’d with Student or Parent DOB Estimated graduation date Gender Mailing address Home phone number

Assessments Read Aloud
College Board Options What Does This Mean? Reader Staff reads the test to the student. Must be completed in a 1-to-1 environment. Students automatically receive 50% extended time and extra breaks on all sections. MP3 Audio Audio version of the test, delivered on a flash drive. Student automatically receives 100% extended time, extra breaks on all sections, and additional time for section 2 (writing and language). Implementation Handbook Information

Breaks During Assessments
College Board Options What Does This Mean? Extra Breaks Students are given a break halfway through longer sections and a break after every section. Extended Breaks Students are given 10-minute breaks at the standard break times, rather than 5 minutes. Breaks As Needed Breaks are granted as requested by the student during the exam. Timing of the test is paused during the break. Implementation Handbook Information

Accessing SSD Online To access the SSD Online system, the new SSD coordinator will need to request access: Have a College Board Professional Account Complete the SSD Coordinator Form, found on Receive an access code to link your SSD Online access to your College Board professional account (first time only). May take 1-2 days to receive the access code. You may have multiple SSD Coordinators, but only 1 can be identified as the SSD Coordinator in the EEM. In order to gain access, schools will need an attending institution (AI) code. Request access as soon as possible, once you have an AI code. Accommodation requests may begin once you receive your access code and have established an SSD Coordinator. New SSD Coordinators

Application Process Online request process - Log in at any time to see status of students’ request or to print a list of approved students. Go to: online 113

Application Process Go to SSD Online (CB Professional account required) Confirm parental consent Enter basic student information 114

Application Process Answer questions about student’s disability 115

Application Process Answer questions about requested accommodations and available documentation 116

Application Process Confirm that the student is currently using these accommodations on school tests and is part of an IEP, 504, or formal plan.

Application Process Submit the request electronically via SSD Online
Review the system notification regarding any requested documentation. 118

Application Process If necessary, submit documentation (upload to SSD Online, fax, or mail) when required Receive notification that decision has been made; log in to view decision letter 119

Accommodations Students who were approved for College Board accommodations last year, who don’t have a change to their IEP or 504, require no action. Labels will be shipped for these students based on their pre-ID in Secure Site. Test materials will be shipped for these based on their existing approved accommodation. Confirm that the student’s expected graduation date is still accurate. State-allowed accommodations must be requested every year. Students who already have approvals

Accommodations From the Dashboard, locate the student Select “OPTIONS”
Click “Create Change Request” Changes to Previously Submitted Requests View Decision Letter Create change Request Resubmit Request

Accommodations Print, complete, and fax in the change request form to College Board’s secure electronic document system. Monitor the SSD Online Dashboard for changes. Changes to Previously Submitted Requests

Transferring a New Student to Your SSD Dashboard
Using SSD Online is the most efficient way to transfer a student to your dashboard: Click Submit Accommodations Request in the top right corner of the dashboard. A screen titled “Before You Begin” will open. Read the information provided and click Continue to proceed. 2. On the Student Details page, respond “Yes” to these two questions: Has a Student Eligibility Form already been submitted for this student? Is this a Transfer Student? 3. You will be asked for the student’s name, date of birth, and SSD Number. Best practice: Add the eligibility letter to the student CA-60. 4. If the student is requesting different accommodations from those approved, documentation review may be required.

Obtaining a Student’s SSD Number
The following are ways to obtain a student’s SSD number if they are new to your school: Have the student login to his/her College Board account to obtain eligibility letter. Ask the student or parent if they have a copy of the eligibility letter. Contact the student’s previous school and request a copy of the eligibility letter. Contact the Michigan Educator Hotline ( ), choose 1, and then choose the option for SSD.

Removing a Student From the Dashboard
To remove a student from your dashboard that no longer attends your school: Login to SSD Online From the dashboard, create eligibility roster Print roster Find the student’s name that needs to be removed from your dashboard, and write this information on the roster about the specific student(s) Fax annotated roster to (866) NOTE: It is helpful to provide the eligibility letter to the receiving school.

State-Allowed Accommodations (SAA)
SAAs are in place to support state-required accommodations that the College Board does not allow for college-reportable scores, such as reading test content in a student’s native language. SAAs provide scores to students, K-12 educators, and the Michigan Department of Education; however, students who test with an SAA will NOT receive a college or scholarship reportable score. Examples include: Use of American Sign Language interpreter for test content and questions choices Student responds to test questions in American Sign Language Math-only for English Learners

EL Students Students that are identified as Limited English Proficient (LEP) in the Michigan Student Data System (MSDS) and have been enrolled in U.S. schools for 12 months or less at the time of taking a state assessment may be eligible to receive a one-time exception from having to take the English language arts portion of state assessments. In order for a student to be eligible for an exception from the ELA portion of a state assessment, the student needs to: Have taken the WIDA ACCESS Placement Test (W-APT) or WIDA Screener with their scores provided in the Secure Site. Have taken the most recent administration of the summative WIDA ACCESS for ELLs or WIDA Alternate ACCESS if enrolled prior to the test administration window. Apply for state-allowed accommodations beginning in January A math-only version of the assessment will not be shipped. Students will use a lime test book but only be administered the math section. State-Allowed Accommodation for Math Only

State-Allowed Accommodations
The state-allowed requests can begin in January. The state-allowed dashboard is clearly marked to remind users these scores are not college reportable.

Enter basic student information including name, home address, date of birth, and graduation date.

Confirm Student Information

Select the accommodation being requested. The list of accommodations will be specific to those approved by the state. If a student has been approved for a College Board Accommodation, it will also be displayed here.

Review and submit request. Because state-allowed accommodations are not college-reportable, they are automatically approved and require no documentation.

Late Accommodation Request Deadline
For students who transfer into a school after the accommodations request deadline, submit a request as soon as possible. College Board will review requests after the initial request deadline for the following scenarios: Students who are newly enrolled at the school Students who are newly classified at an eligible grade level Students who have a newly identified disability. The late accommodations deadline to support students in these scenarios will be published later this winter.

Nonstandard Administration Report (NAR) for SAT
Lists ALL students approved for accommodations Grouped by students that must test on the primary day and those that can test in the accommodated window Includes what test book color and the script name the student should use Available about 4 weeks prior to test day Nonstandard Administration Report (NAR) for SAT SECTION 2. Students who can test in the window Testing Group Last Name, First Name SSD# Approved Accommodations Test Type Test Book Color One or Two Day Testing Script Name Test Room Code and Associate Supervisor Group 1 Thaler, Sarah SSD# 54321 Anama, Kari SSD# 23432 Gardella, Ted SSD# 68724 Reading +50% SAT with Essay Blue Two Day Script #3 Group 2 Feig, Jason SSD# 12345 Reading +100% Script #4 Additional Instructions

Updated. This will be in the manual
Updated. This will be in the manual. Note that anyone in the window can use blue books for college reportable score. Since the text is so small, you can take it or leave it. I’ll make as a PDF and posted on michigan.gov/mme this fall.

Nonstandard Administration Report (NAR) for PSAT 10, PSAT 8/9
The NAR for PSAT 10 and PSAT 8/9 has not changed from last year. Will list all students approved for accommodations. Available about 4 weeks prior to test day All students taking PSAT 10 or PSAT 8/9 who are listed on the NAR can be scheduled at anytime during the accommodated testing window. Accommodated testing window for PSAT: April 10, 2018 – April 24, 2018 Might have added this since last time.

Shipments Shipment Contents (Not Exhaustive) Tentative Delivery
Test supervisors will receive distinct shipments in preparation for testing. It is important to note that each shipment may come in multiple boxes. NOTE: The SAT School Day Student Guide is a national publication and refers to the "optional Essay." The Essay is not optional for the Michigan-provided SAT. Shipment Contents (Not Exhaustive) Tentative Delivery Supervisor Planning Kit Sample manuals and test day forms, posters Week of 2/19/18 Preadministration Materials Answer sheets, pre-ID labels, instruction booklets for students, student guides, more manuals Week of 3/19/18 Test Materials Test books, extra answer sheets, return kits These will likely not be finalized until late Sept. I might just keep this one almost as-is and you can discuss that we’re working through finalizing details with MDE. Then delete the rest of the slides that were supposed to show what everything looks like (I’ve hid them for now)

Test Materials Delivery
Secure test materials (test books) will arrive the week of 3/19/18. All testing materials will be addressed to the test supervisor of that assessment. Test materials must be stored securely, once delivered. Check contents of boxes within 24 hours of delivery using packing lists. Contact College Board immediately ( ) if there is a problem with your shipment – see Supervisor’s Manual for specific instructions. Check materials daily until test day. Contact College Board immediately if materials show evidence of tampering. 140

Tracking Materials Supervisors will receive s about material shipments. Please note: Supervisors may receive s before the items are actually shipped from UPS. Tracking numbers in the will become valid once shipped. Tracking numbers will also be made available on the Material Order Summary Report under the Assessment Registration and Material Orders menu in Secure Site at . Log on to the Secure Site at your MEIS login and password. Select Material Order Reports from the Material Orders menu under the Assessment Registration menu Select the Test Cycle, ISD, District and School. If a district level user, you are not required to select a school and can search by district. Click the View Report button at the bottom right. The orders will be listed under the Search Results with a tracking link to the far right.

College Board will provide a Michigan-specific manual for SAT, PSAT 10, and PSAT 8/9 for 9th grade.
The SAT manuals provide specialized information to each type of test day staff. Supervisor’s Manual Includes information about the test day set-up, preadministration session, forms, and return of standard and nonstandard materials Standard Testing Manual Includes all test day scripts and information needed by associate supervisors in standard testing rooms Accommodated Testing Manual Includes test day scripts and information needed by associate supervisors in accommodated testing rooms The PSAT 10 and PSAT 8/9 manuals include information for the supervisor and scripts for associate supervisors. Testing Manuals 143

Considerations for Planning
Supervisors should work with the principal and other staff to think about planning for the following: Number of staff needed Rooms that will be used Schedule for the day Scheduling a preadministration session Preparing materials for the preadministration session and for test day Supervisor’s manuals will give guidance on planning for these activities on test day.

Plan a Preadministration Session
Affix pre-ID labels to student answer sheets. Schedule a preadministration time so that students can enter demographic information. Students will use their UIC as their Student ID number, in the upper left corner of the pre-ID label and fill in the circle for the Student ID on their answer sheet. Estimated time 20-30 minutes for PSAT 8/9 and minutes for PSAT 10 Reduced the amount of questions on PSAT 10 answer sheet (eliminated questions about course selection) PSAT Removed reference to answer sheet in manual, this is still TBD.

Plan a Preadministration Session
Answer sheets and student data questionnaire have been combined. Affix pre-ID label to front of student answer sheets. Schools will only receive 1 label for SAT this year. Schedule a preadministration time so that students enter demographic information. Use labeled answer sheet and preadministration instructions Students will use their UIC as their Student ID number, in the upper left corner of the pre-ID label and fill in the circle for the Student ID on their answer sheet. Students will identify their 4 free score sends on their answer sheet. Estimated time: minutes SAT

Administration Timing
Schools should plan for approximately 5 hours of testing including test day administrative activities, testing, and break times. Does not include time for completing the questionnaire portion or score sends The standard schedule includes testing room doors closing at 8 a.m. for test day administrative activities and testing beginning at 8:30 a.m. Schools may alter the start time by 30 minutes and therefore close testing room doors as early as 7:30 a.m. or as late as 8:30 a.m., and they may start testing any time between 8:00 a.m. and 9:00 a.m. Schools must contact the Michigan Educator Hotline ( ) for consideration and approval to start earlier or later than these times. The start time applies to standard test takers as well as accommodated test takers in both the primary and makeup administrations. Schools must complete testing before breaking for lunch. SAT 147

Testing MUST be done in the morning. The schedule below does not include passing out and collecting test booklets or other test day administrative activities. SAT SAT SAT with Essay - Standard Room (in minutes) Reading 65 Break 10 Writing and Language 35 Math (no calculator) 25 5 Math (with calculator) 55 2 Book collection/ Essay distribution 15 Essay 50 Total (hours, minutes) 4 hours 22 minutes

College Board will support morning or afternoon testing. Morning testing should begin early enough to complete before lunch. Afternoon testing should begin early enough to complete before dismissal. The schedule below does not include passing out and collecting test booklets or other test day administrative activities. No variable section for PSAT 8/9 this year. Administration Timing PSAT 10 and PSAT 8/9 for 9th Grade PSAT PSAT 10 (in minutes) PSAT 8/9 (in minutes) Reading 60 55 Break 5 Writing and Language 35 30 Math (no calculator) 25 20 Math (with calculator) 45 40 Total Testing Time 2 hours 55 minutes 2 hours 35 minutes 149

Planning the Schedule on Test Days
School schedules may require some adjustments Lunch Periods Testing cannot be interrupted for lunch Lunches must take place after testing is complete if testing in the morning Students may eat snacks during breaks Bell Schedules Bells must be silenced during test administration Public Address System Announcements There should be no PA announcements during test administration 150

Planning for Testing Rooms
The size of cohort testing and the size of rooms used for testing will determine number of rooms needed. Options for rooms include: Larger spaces, such as auditoriums and gymnasiums Smaller spaces, such as classrooms Location of testing rooms within the building Separated from other classes/tests on different schedules or taking different assessments Minimize noise and other disruptions when classes or other assessments break Area where there will be minimal noise/distractions from outside the building Access to restrooms 151

Late Arrivals Room If student arrives before the associate supervisor begins timed portion of the test: Student can be admitted into the regular testing room If student arrives after the associate supervisor begins timed portion of the test: Student should be admitted into the designated late arrivals room. Admittance to the late arrivals rooms should not be allowed after regular testing rooms have begun their first break. If you do not have the space or staff for a late arrivals room, arrange to test late students on the makeup test date. Plan for Students that Arrive Late

Seating and Furniture Requirements
Use chairs with backs. Face seats in the same direction. Place chairs directly behind those in the preceding row. Separate each student by a minimum of four feet from right to left (measure from center of desk). This is the equivalent of ACT’s 3 foot rule. Ensure unimpeded access to every student by staff. Seat only one student at a table measuring six feet in length or less. Seat students at least four feet apart and facing the same direction if tables longer than six feet are used. Provide a large, smooth writing surface, preferably desks or tables. Tablet-arm chairs must have a minimum writing surface of 12 x 15 inches. Study carrels, lapboards, language laboratory booths, and tables with partitions or dividers are not acceptable. 153

Sample Seating Plans 154

Planning for Staffing Needs
The staffing needed for test day depends upon the size of the cohort testing, the number of testing rooms, and the number of students in each room. Per MDE guidelines, test day staff should be licensed teachers or licensed education administrators employed by the district. If not available, then test day staff may be: paraprofessionals or non-licensed administrative personnel employed by the district or, licensed substitute teachers employed by the district for the purpose of administering the test. Per College Board guidelines, test day staff cannot be employed by an outside test-prep company. have taken the SAT within 180 days of the administration date. 155

Every testing room needs 1 associate supervisor. Unless your school tests only a few students, you will need additional staff to assist the supervisor. For rooms with more than 34 students, assign additional proctors to help. 156

Example: Your school is testing 100 standard juniors for SAT School Day You have 4 classrooms available with 25 students each Therefore, you will require 6 staff: 1 Test Supervisor 4 Associate Supervisors 1 Hall Proctor Scenario 1 Test Supervisor Associate Supervisor for Room #1 Associate Supervisor for Room #2 Associate Supervisor for Room #3 Associate Supervisor for Room #4 Hall Proctor 157

Example: Your school is testing 100 standard juniors for SAT School Day You could test in one large room (i.e. cafeteria or gym) Therefore, you will require 5 staff: 1 Test Supervisor 1 Associate Supervisor 2 Room Proctors 1 Hall Proctor Scenario 2 Test Supervisor Associate Supervisor Room Proctor Hall Proctor 158

Test Day Training Supervisors will receive an with a link to access online training. Once accessed, the training will be available through College Board Professional Account. Supervisor can provide the link to other staff, as necessary. Approximately minutes to complete, broken up into modules Content includes activities for before, during, and after test day. Includes details on both standard and accommodated testing rooms. Mandatory for all new SAT test supervisors or anyone who did not complete last year. SSD coordinator training is available, but is the same as the SAT test supervisor training The content presented to the associate supervisor will focus on their role in administering the test on test day. Proctor training webinar will be available for supervisors to show to proctors and hall proctors. Test day training for PSAT test supervisors will be also available. Optional, but recommended. Available in Late February 159

Photo ID Policy Students are required to supply a valid photo ID only if the student is unknown to the testing staff. Refer to supervisor’s manuals for information on valid photo IDs. A photo ID form will be available for students that cannot or do not have a photo ID.

Rosters for Test Day The Online Attendance Roster (ETS) roster is being eliminated. Supervisors will locally create rosters to use. More information about creating rosters will be in the supervisor’s manuals. The Nonstandard Administration Report (NAR) will be the roster of all students with accommodations.

Revised Diagrams 163

Supervisor’s Report Form (SRF)
SRFs will be returned for each assessment. The supervisor is responsible for completing the SRF. When testing has concluded, the test supervisor is required to count the number of answer sheets and record the number on the SRF. This form is scanned and must be completed using a No. 2 pencil. You cannot make copies of this form. A sample form is included in the supervisor’s manual.

Image of white box for returning answer sheets
Packing Answer Sheets Answer sheet return bags/boxes will need both a colored Pearson label and a UPS label. Each assessment will have a different color label. Refer to your supervisor’s manual for detailed directions on returning answer sheets. Packing Materials UPS Label Pearson Label Changed the wording on this slide – Caryn is thinking that the colored labels might not be pre-affixed and be loose like the TB return label. This is still TBD and probably won’t be by IW time. This is as generic as we could make it. Image of white box for returning answer sheets

Image of loose UPS label that needs to be affixed to outside of box
Packing SAT Test Books Reuse the boxes your test materials arrived in to return test books Loose UPS labels will be included in the shipment with the header “TB Returns” Apply one label to each box Be sure to look for and use these labels. These may shift to the bottom of the box during shipment. Remember: PSAT 10 and PSAT 8/9 test books can be securely stored until scores have been released. Packing SAT Test Books TB Returns Image of loose UPS label that needs to be affixed to outside of box

Returning Materials Schools need to return answer documents and test books separately for each assessment. Do not include SAT answer sheets with PSAT 10 answer sheets, etc. Do NOT return test books for PSAT 10 or PSAT 8/9 this year. Store securely until students receive test results and then return to students IMPORTANT: When returning answer sheets and test books, write down the tracking numbers of these shipments so you can verify their receipt.

Returning Materials For PSAT, you will receive two sets of return materials in your initial test shipments: Set #1: Used for all standard and nonstandard students who finish on 4/10/18 or 4/11/18. Set #2: To be set aside for the any students that test on the makeup administration and for any students who test in the accommodated window. For SAT, you will receive two sets of return materials in your initial test shipments: Set #1: Used for all standard and nonstandard students who finish testing on 4/10/18. Set #2: Used for students testing in the accommodated window. Separate return materials for the makeup will be sent with makeup tests.

Test Materials Return Schedule
The day before testing, the test supervisor will receive an with information about the test materials pickup by UPS. The will include a confirmation number along with the date and time of the pick-up. The will include information on how to change the date and time of the pick-up, if necessary. If this service is not available in your area, supervisors will receive an with alternate directions for returning their materials. Follow packing and addressing instructions in the manual. Prepaid shipping labels, with the correct addresses for each box, are included with the test materials. Errors in packing or shipping will lead to score delays for students. If you have any questions, refer to your manual for whom to contact. 169

Material Pickup The pre-arranged UPS delivery to pick up test materials will be arranged for the day after testing to allow for more time to organize and package testing materials after testing has completed. We are scheduling UPS pickups on April 11, 12, 25, and 26. These pickup dates can be used for any materials that are ready to be returned. If ALL students testing in the accommodated window have completed testing before the window ends: Give shipments to UPS during one of your school’s regular pickups (if you have one). Call the Michigan Educator Hotline to schedule a pickup. Wait until the next scheduled pickup for the makeup materials. For schools administering the SAT, PSAT 10, or PSAT 8/9 at an off-site location, UPS pickups will occur in the afternoon on test day to accommodate those locations where the supervisor will no longer be on-site the following day.

SAT with Essay Makeup Students, not testing in the accommodated window, who miss the primary test date will test on 4/24/18. Further details around the process for ordering makeup materials will be provided closer to test day. New SAT test books will be sent for all students testing on the makeup test date. Use the pre-ID labels left over from the primary test date for the makeup test date. Students must be pre-ID’d in the Secure Site before testing and schools must generate a pre-ID label onsite to affix to the answer sheet. College Board will ship a supply of blank labels (that come with the original pre-ID label shipment) so schools can generate labels for students enrolled after the pre-ID deadline. 172

PSAT 10 and PSAT 8/9 Makeup Schools may test students who miss the primary test date on either 4/24/18 or 4/25/18 Unused and/or test material overages from the primary test date will remain onsite to be used during the makeup administration. Use the labels left over from the primary test date for the makeup test date. Students must be pre-ID’d in the Secure Site before testing and schools must generate a pre-ID label onsite to affix to the answer sheet. College Board will ship a supply of blank labels (that come with the original pre-ID label shipment) so schools can generate labels for students enrolled after the pre-ID deadline. 173

Final Information

Score Reporting All answer sheets must be shipped by 4/27/18.
Answer sheets will not be scored if received late. College Board reporting will be available for students and educators via the Score Reporting Portal. There may be variations between the College Board portal and the MDE Secure Site: The number of students tested will vary since the College Board portal only includes students with valid test scores and will not include scores for students who opted to cancel their test scores, had their scores canceled due to a testing irregularity or if their score is on hold. The participation numbers shown in the portal are provided for informational purposes only and use the most recent federal statistics for enrollment. They do not reflect your actual student participation for accountability. Score Reporting 175

Score Release Student scores will likely be released to their College Board accounts in May 2018. MDE plans to release scores to educators after completion of the Accountable Students and Test Verification activities on the OEAA Secure Site. These activities are necessary to ensure all validations and corrections have been applied to the results that educators will see. This will likely occur in mid-to-late June TENTATIVE

Thank You! Resources College Board Website
MME Website Michigan Support Line (866) (select Option 1) or Contact the Michigan Field Team Jason Kari Ted Weekly Spotlight – Sign up or access previous editions at Questions about Secure Site, eligibility to test, and accountability, contact MDE at: Call: and select the correct option assessment questions accountability questions Resources 177

Michigan Department of Education Test Administration Training
Paper Testing Good Afternoon and Welcome to the ACT WorkKeys Test Administration training. I’m Michelle Klinzman, the ACT Project Coordinator for Michigan.

Overview of ACT WorkKeys What’s New Testing Facilities
Topics Overview of ACT WorkKeys What’s New Testing Facilities Testing Staff Requirements Planning for Test Administration Test Day Activities Post-Test Activities Success for You and Your Students Resources In today’s training we’ll have a brief overview, discuss new items, plus facilities and staffing considerations. We’ll also cover pre-test day activities, requirements on test day, and post-test activities. In addition, we have some helpful tips and a list of resources to make this a positive, successful testing experience!

Overview of ACT WorkKeys
Chapter 1 Overview of ACT WorkKeys First, let’s talk about the Work Readiness System, test security, and the schedule of events.

Students will have 55 minutes to complete each assessment
Assessments WorkKeys 1.0 Titles WorkKeys 2.0 Titles Reading for Information Workplace Documents Applied Mathematics Applied Math Locating Information Graphic Literacy Students will have 55 minutes to complete each assessment ACT has launched a new portfolio of the ACT WorkKeys assessments and the ACT WorkKeys National Career Readiness Certificate credential. The new content is contemporary and relevant to today’s workplace skills, keeping pace with the impacts of new technology in the workplace. The new assessments test the skills that employers feel are used most often in the workplace. Reading for Information is now Workplace documents Applied Mathematics is now Applied Math Locating Information is now Graphic Literacy Students will have 55 minutes to complete each assessment.

Assessments Level Scores for Foundational Skills Assessments
Workplace Documents <3 3 4 5 6 7 Applied Math Graphic Literacy Here are the possible level scores for each of the three assessments. There are five levels of difficulty in each assessment. Level 3 is the least complex, and Level 7 is the most complex score. Note that Graphic Literacy now has a maximum score of 7.

Measures and certifies essential work skills
Certification Research based Industry recognized Portable Measures and certifies essential work skills The ACT WorkKeys National Career Readiness Certificate – or ACT WorkKeys NCRC – is a research-based, industry-recognized, and portable credential. The ACT WorkKeys NCRC measures and certifies essential work skills needed for success in jobs across a variety of industries and occupations. The assessment results needed to qualify for the ACT WorkKeys National Career Readiness Certificate come from the three assessments your students will take: Workplace Documents, Applied Math, and Graphic Literacy. Only the three new assessments contribute to earning an ACT WorkKeys NCRC. Examinees cannot combine scores from WorkKeys 1.0 with WorkKeys 2.0 scores to earn the new certificate. They must take all three of the new tests. Students qualify for the ACT WorkKeys NCRC if their ACT WorkKeys assessment scores meet the following requirements. Examinees cannot combine scores from WorkKeys 1.0 with WorkKeys 2.0 assessments to earn the new certificate.

Minimum Score of 6 on each of three tests
Certification Minimum Score of 6 on each of three tests Minimum Score of 5 on each of three tests Minimum Score of 4 on each of three tests There are four Certification levels: Bronze, Silver, Gold, and Platinum. Qualification for a certificate is based on a minimum score on each of the three assessments. In order to qualify for a Platinum certificate, a minimum level score of 6 is necessary on all three tests. A Gold certificate requires a minimum score of 5, a Silver certificate requires a minimum score of 4, and a Bronze certificate requires a minimum score of 3 on all three tests. Minimum Score of 3 on each of three tests

ACT WorkKeys tests are high stakes
Test Security #1 priority ACT WorkKeys tests are high stakes Tests can be used to get a job, keep a job, or earn a promotion Integrity of the system is critical Read and understand the ACT WorkKeys Administration Manual for State Paper Testing When delivering ACT WorkKeys tests, test security is the test coordinator’s number one priority. Test security is critical because ACT WorkKeys tests are considered high-stakes tests. They can be used to get a job, keep a job, or get a promotion. That’s why it’s so important to protect the integrity of the system and results. This is also why securing and delivering the tests in a standardized manner is so important. When you deliver high-stakes tests, you must do your best to ensure every examinee has exactly the same experience. You can do this by following the directions in the ACT WorkKeys Administration Manuals.

Constant monitoring is required
Test Security Constant monitoring is required Discussion of test items is not allowed Consequences of poor test security are high Fairness Expense One way to ensure test security is to have someone constantly monitoring the administration. Walk around the room to ensure no one is doing anything they shouldn’t be. If a student has a question or concern about a particular test item, instruct the student to “do the best you can.” Do not comment on or add in any way to the assessment. After the administration, include an explanation of the student’s question and the test title on the Irregularity Report. If the student wants a response, include the name and address to which the response should be directed. Finally, I want to point out the consequences of poor test security, particularly with respect to fairness and expense. Here are some examples that will highlight the issue. We’ve had situations where someone tried to take a test for someone else, thus the importance of checking ID’s to confirm the student’s identity. We’ve also had instances of someone trying to take pictures of test items. If they hadn’t been stopped, they could have easily shared this information with others, which could have affected the test scores of future examinees. This isn’t fair to students who don’t cheat, nor is it good for employers who are making decisions based on ACT WorkKeys test results. A lot of time and money goes into developing test items and creating test forms. If test items are compromised, we can no longer use that test form. Ensuring test security helps maintain lower costs for our customers.

Manage Participation: November 6 – December 1, 2017
Schedule of Events Manage Participation: November 6 – December 1, 2017 Order test materials and submit pre-id student data: January 8 – February 13, 2018 Question & Answer Webinars: February 6 and March 20, 2018 Initial Test Day: Wednesday, April 11, 2018 Makeup Test Day: Wednesday, April 25, 2018 Accommodations Test Window: April 11 – 24, 2018 Accommodations Make up Window: April 25 – May 1, 2018 Answer Document Receipt Date: May 4, 2018 Tested Roster: May 22 – 31, 2018 Score Reporting: August 2018 Let’s discuss the Schedule of Events next. The deadline to submit Manage Participation indicators passed on December 1. This process is required so ACT knows who’s participating, when you want test materials delivered, and if you’re not participating, why not. Please log into PearsonAccessnext to confirm this is complete for your school. If this is not completed, you will be contacted until this is complete or your school will not be able to administer the assessment. Order your standard time and accommodated test materials, and submit pre-id student data, using the OEAA secure site, January 8 through Feb 13th. If a new student arrives in your school after the deadline, you may print a pre-id label locally using the blank page of labels that ACT will send with your test materials. Question & Answer Webinars will be held on February 6 and March 20, These are ACT hosted live webinars where we present information on the WorkKeys assessment and offer you the opportunity to ask questions. Attendance in these sessions is optional. The initial standard time testing must occur on Wednesday, April 11. Makeup standard time testing occurs on Wednesday, April 25 – two weeks after the initial test date. Accommodated testing is administered during a two week testing window of April 11 through 24. Accommodated make up testing occurs April 25 through May 1. The last day ACT can receive and process the answer documents is May 4, 2018 Tested Roster review is May 22 through May 31st. And, reporting will occur in August.

Chapter 2 What’s new? What’s new to ACT WorkKeys Testing?

Students will have 55 minutes to complete each assessment
What’s New for WorkKeys 1.0 Titles WorkKeys 2.0 Titles Reading for Information Workplace Documents Applied Mathematics Applied Math Locating Information Graphic Literacy As previously mentioned, ACT launched a new portfolio of the ACT WorkKeys assessments and ACT WorkKeys NCRC credential. The test names have changed to be more representative of the skills being assessed. Reading for Information is now Workplace Documents adds new types of item stimuli. Applied Mathematics is now Applied Math and has an increased emphasis on specific skills and adds new ones. Locating Information is now Graphic Literacy and includes new types of item stimuli but with fewer total number of graphics, items have 4 response options instead of 5, and there’s a new scale score (top scale was 6, now it’s 7). Students will have 55 minutes to complete each assessment

What’s New for ACT WorkKeys state testing website at has a new look! The ACT WorkKeys state testing website has a new look! Resources are now organized into stages which allow you to focus on specific tasks at hand, without being overwhelmed with a sea of documents. Resource materials will be posted as they become relevant. Each stage includes links to a specific section within the appropriate Administration Manual and includes Tips for Success. The Orientation stage helps you get familiar with the testing program. It include the Schedule of Events. The Configuration stage provides access to systems like PearsonAccessnext The Verification stage helps you ensure nothing was missed. The Preparation stage prepares you for testing and includes links to Facility Requirements, Training Testing Staff, Sample Questions, and Receipt/Check in of materials. The Administration stage assists you conduct a successful test administration and includes links to Test Administration Forms, Administration Manuals, Calculator Policy, etc. The Transportation stage helps you return your test materials with links to specific portions of the applicable manuals The Interpretation stage helps you understand and interpret the score reports.

Spanish version of ACT WorkKeys
What’s New for New Answer Document Disregard Block 18 – Reporting High School Code Spanish version of ACT WorkKeys Standard time, extended time, large type, Braille, Reader Script, and Audio DVD There’s a new answer document for It includes Block 18 for Reporting High School Code which can be disregarded as it is not applicable to Michigan. We’ve added the Spanish version of the ACT WorkKeys assessments available in standard time, extended time, large type, and Braille. Also available are Reader Scripts and Audio DVDs.

Accommodations Materials
What’s New for Accommodations Materials Replaced Video DVDs with Audio DVDs Braille available in UEB format only Translated Test Directions We’ve replaced the Video DVDs with Audio DVDs Braille is available in UEB format only And, we’ve added a new English Learner Support – Translated Test Instructions - which contains the test instructions in 12 different languages *read from screen*

What’s New for Simplified returning test materials Eliminated polymailers Answer documents will be placed in colored envelopes and returned in the same boxes with all other test materials Return materials (Test Administration Forms, return labels, etc.) are color-coded by administration type: The process for returning test materials to ACT has been simplified. We’ve eliminated the separate shipping of answer documents in Polymailers. Answer documents will be placed in colored envelopes and returned in the same boxes with all the other test materials. Return materials are also color-coded by administration type. Standard Time materials are purple and accommodated materials are gold.

Reporting New Report Titles ACT WorkKeys NCRC en español
What’s New for Reporting New Report Titles ACT WorkKeys NCRC en español WorkKeys 1.0 Titles WorkKeys 2.0 Titles Summary Report for Examinee Summary Score Report Memo to Examinee Individual Summary Score Report Examinee Roster Report Roster Score Report We have new report titles: Summary Score Report is a student level report that provides information to the examinee on their scores. Individual Summary Score Report is a student level report that provides information to the examinee about their scores and what it means to be at that skill level. Roster Score Report is a school level report listing the examinees, the tests taken, and the scores they received. Students can now earn an ACT WorkKeys NCRC en Espanol when they test using the Spanish materials and score 3 or higher on all 3 assessments.

What’s New for Reporting Students will print their own ACT WorkKeys NCRC from myworkkeys.com for FREE Create their own account Find their scores by entering the following matching criteria: First Name Last Name Month of Birth Day of Birth Examinee ID Go to Certificate Management Under Actions, select Create Certificate Quick Start Guide is available on the login page Students will print their own ACT WorkKeys NCRC from myworkkeys.com, for FREE. Once they receive their individual score reports from the school, students will create an account on myworkkeys.com. They’ll enter the following matching criteria: First Name Last Name Month of Birth Day of Birth Examinee ID When the scores have been found, they’ll go to Certificate Management and then select Create Certificate in the Actions dropdown list and follow the prompts to print their own ACT WorkKeys NCRC. There’s a Quick Start guide available on the login page that explains this process and the other features available in myworkkeys.com.

Testing Facility Requirements
Chapter 3 Testing Facility Requirements Now let’s talk about selecting and preparing testing rooms.

Recommended = 15–30 students per room Maximum Capacity = 100
Type and Size of Rooms Recommended = 15–30 students per room Maximum Capacity = 100 Preparing your testing facility is an extremely important aspects of testing. Select rooms that are not so small as to be crowded or so large that test security will be difficult to maintain. ACT prefers single-level classrooms seating with up to 30 examinees and recommends no more than 100 examinees in one room.

Type and Size of Rooms X Avoid using rooms with multiple-level seating. Before test day, determine the spacing needed to deter students from copying.

Room Setup and Seating Arrangements
There are strict guidelines to follow when setting up rooms and seating arrangements. You need to make sure that all seats face the same direction.

3 ft. Room Setup and Seating Arrangements
There must be at least 3 feet of space in all directions between students. Testing staff must have enough space to walk between seats during testing without disturbing students.

    Quiet, Please! Testing in Progress! Distractions
Rooms must be as free from distraction as possible. An uninterrupted period is required for testing. Post signs outside the test rooms to warn that testing is in progress and quiet is required. If possible, get the cooperation of your school’s administrators in turning off audible signals that normally sound at the beginning and end of classes, and ensure that announcements are not made on the public address system during the test session.

Writing Surfaces Answers Test Booklet
Writing surfaces should be large enough to accommodate both the test booklet and the answer document. Lapboards are not permitted.

Bulletin Boards Bulletin board material related to potential test questions or those that provide strategies for solving problems must be removed or covered.

Timepieces  9:00 Each room supervisor must have two timepieces in the test room to ensure accurate timing. An accurate wall clock may serve as one of the required timepieces.

Room Conditions  Make sure the lighting, temperature, and ventilation in each room allow students to give their full attention to the test.

Administration Manuals
You’ll need to reference the ACT WorkKeys Administration Manuals for the full list of guidelines for testing facility requirements. A copy of these manuals will be provided in the materials that the Test Coordinator will receive and it’s posted on the ACT WorkKeys state testing website in the Preparation stage.

Testing Staff Requirements
Chapter 4 Testing Staff Requirements Now we’ll review the requirements for testing staff.

Substitute Test Coordinator
Testing Staff Requirements Test Coordinator Responsible for all assessment activities Maintains continuity and administrative uniformity Substitute Test Coordinator Assists test coordinator with all assessment activities Serves as test coordinator on test day if the test coordinator is unable to serve Testing staff assume important professional responsibilities to protect the integrity of all secure test materials and to ensure that all students at their school are tested under the same conditions as students at every other school administering ACT WorkKeys assessment. The test coordinator is responsible for all assessment activities and maintaining continuity and administrative uniformity. The substitute test coordinator helps the test coordinator with all of the assessment activities. In the absence of the test coordinator, the substitute test coordinator must be able to take over and provide the same level of expertise.

Test Coordinator Each individual’s name must be on file with ACT
Testing Staff Requirements Test Coordinator Each individual’s name must be on file with ACT Responsible for selecting and training staff to assist during testing (e.g., room supervisors and proctors) The name of test coordinator must be on file with ACT. You can call ACT if you are not sure who is listed as the TC for your school. The test coordinator and substitute test coordinator will select and train room supervisors and proctors to assist with testing.

Room Supervisor One room supervisor must be present in each room
Testing Staff Requirements Room Supervisor One room supervisor must be present in each room Responsible for the following: Testing conditions Admission and seating of students Monitoring students Completing required documentation Each testing room must have a room supervisor. If only one room is used, the test coordinator may also serve as the room supervisor. The room supervisor must serve in the same room for the entire session, and is in charge of his or her assigned room on test day. He or she is responsible for the testing conditions in the room, and will admit and seat students. The room supervisor will monitor students, and is responsible for completing required documentation, including any Irregularity Reports.

Proctor Assist room supervisor Responsible for:
Testing Staff Requirements Proctor Assist room supervisor Responsible for: Admission and seating of students Monitoring students Reporting irregularities Accompanying students to the restroom Proctors are the room supervisor’s assistants and will assist the room supervisor by helping admit students into the room and seating them. They are to walk around the room to monitor students and need to report any irregularities – such as prohibited behavior, disturbances, or distractions – to the room supervisor right away. They will need to accompany students to the restroom if they have to leave during the test.

Students Staff 1-25 Room Supervisor 26-50 + 1 Proctor 51-100
Testing Staff Requirements Students Staff 1-25 Room Supervisor 26-50 + 1 Proctor 51-100 2 Proctors For each test administration, a room supervisor is required for each room. In addition to the room supervisor, you may be required to have a proctor. For the first 25 students in a room, a proctor is not required. After the first 25 students, a proctor IS required to assist the room supervisor with monitoring and other duties. You may choose to assign more proctors to help with the administration beyond the minimum requirement.

Current or retired faculty members School employees
Who May Act as Staff? Current or retired faculty members School employees Substitute teachers Student teachers Teachers’ aides When selecting appropriate testing staff, ACT has policies that must be followed to avoid the appearance of a conflict of interest. These are standard ACT policies that apply to all of our testing programs, and these are in place to protect staff and students from allegations of a conflict of interest.

Lower-division undergraduates Relatives or wards
Who May Not Act as Staff? High school students Volunteers Lower-division undergraduates Relatives or wards Anyone who will take ACT WorkKeys within next 12 months Individuals involved in ACT WorkKeys test preparation for commercial gain Again, ACT has policies that must be followed to avoid the appearance of a conflict of interest. So there are individuals who may NOT act as testing staff. You can see examples here on this slide.

Avoiding Conflicts of Interest
To protect testing staff and their relatives from the appearance of a conflict of interest, if you have a relative testing anywhere in the state during the test administration, you may not serve as test coordinator. You may serve as a room supervisor or proctor, but not in a room where your relative is testing. You may not have access to your relative's secure test materials. Scores for an examinee are cancelled if this policy is violated. If you are in doubt about who is considered a relative according to this policy, error on the side of caution. For example, cousins are not listed as a relative, but if you have a close relationship with a cousin who will be testing, we recommend you follow this policy.

Following Standardized Procedures
To ensure you do not assign any testing staff members that may have a conflict of interest, you should reference the Administration Manuals. The manuals includes more detailed information on who may not act as testing staff. Reading and understanding the Administration Manuals is key to a successful administration. The Test Administration Policies for State and District Testing addresses uniform policies. To ensure equivalent testing, the test coordinator must follow these policies. All staff members follow the procedures in the administration manual and any supplemental materials.

Discuss before test day
Local Training Discuss before test day Policies and requirements Security of test materials Preparation Test administration activities Attentiveness during testing Review forms and required documentation Resources ACT WorkKeys Administration Manual Test administration training After you’ve selected your staff, conduct a training session with them on how to administer a standardized test at your school. This is the best way to be sure that everyone understands their responsibilities, and it allows you to answer questions before test day. All staff must read the manuals prior to the training session. They should also view the recorded training webinar which will be posted within the next few months and then attend one of the Question & Answer webinars if they have further questions. The more you and your staff prepare, the more likely it is you’ll have a successful testing experience.

Planning for Test Administration
Chapter 5 Planning for Test Administration Now let’s take a look at the various activities that must be completed before Test Day.

Complete Manage Participation process Order test materials
Pre-planning Complete Manage Participation process Order test materials Ordering window for initial standard time and accommodations testing: January 8 – February 13, 2018 Ordering window for makeup testing: April 11 – 12, 2018 You will use the OEAA Secure Site to order all test materials: Order the number of test booklets, answer documents, and manuals needed One of the first things you need to do is Complete the Manage Participation process. This is required so ACT knows who’s participating, when you want test materials delivered, and if you’re not participating, why not. Please log into PearsonAccessnext to confirm this is complete for your school. If this is not completed, you will be contacted until this is complete or your school will not be able to administer the assessment. Next, order your test materials. If you are testing students on the initial test date, orders need to be placed no later than February 13, 2018. For students needing to test on the makeup test date, the ordering window is April 11 & 12. You will order all your test materials (standard time and accommodated) from the OEAA Secure Site. You should order, as closely as possible, the number of test booklets, answer documents, and manuals that you’ll actually need.

Train and assign testing staff
Pre-planning Train and assign testing staff Follow required staffing ratios Direct staff to ACT WorkKeys Test Administration Manual posted on the ACT Workkeys state testing website Make sure staff are trained and assigned to rooms according to the required staffing ratios. Direct staff to the ACT WorkKeys Administration Manual posted on the ACT WorkKeys state testing website in the Preparation stage.

Select and prepare rooms
Pre-planning Select and prepare rooms Students testing with standard time Students testing with accommodations Students using alternate testing modes must test separately Follow requirements under “Testing Facility Requirements” section Select the appropriate number of rooms based on the number of students testing with standard time, and with accommodations, and be sure they’re set up correctly following the requirements outlined earlier under “Testing Facility Requirements.” Remember, students testing using alternate modes must be tested separately.

Pre-planning Test coordinators should create rosters. The rosters will help with organization, and should be used to check in students and mark absences, so absent students may be scheduled to test on the makeup date. A room roster is included in the Test Admin Forms Folder.

Provide information to students
Pre-planning Provide information to students Bring #2 pencils Bring permitted calculator Bring required ID Don’t bring a cell phone When and where to report Give students the following reminders regarding their test day: Bring #2 pencils with good erasers, a permitted calculator, and a Photo ID. Make sure students know when to report for testing and which room to report to. Let students know about any other school-specific information, such as a certain wing being used for testing or transportation to an off-site facility.

Pre-planning Remind students that they are NOT to bring a cell phone. ACT cell phone policy is to turn it off and put it away before entering the room, or keep it out of sight until they leave the test center. If they do not follow the rules, they will be dismissed, and will not receive test scores.

Calculators may only be used on the Applied Math test.
Permitted Calculators Policy ensures fairness for all examinees, avoids disturbances during testing, and protects the security of the test materials. Calculators may only be used on the Applied Math test. Examinees may use any 4-function, scientific, or graphing calculator not on the prohibited list. Examinees are responsible for knowing if their calculator is permitted. Calculators cannot be shared during the test. Entire calculator policy is posted on the ACT hosted Michigan WorkKeys website in the Administration tray. ACT’s calculator policy ensures fairness for all examinees, avoids disturbances during testing, and protests the security of the test materials. Students are allowed to use a calculator for the Applied Math test only, but every question can be solved without a calculator. There’s space available in the test booklet where they can complete calculations. Be sure to share the information about permitted calculators or direct students to the website for more information. It is their responsibility to know if they’re calculator is permitted. Staff must check calculators during the Applied Math test. If you find a “prohibited” calculator after the start of the Applied Math test, the student must be dismissed. Students cannot share calculators. The school may loan a calculator to a student. The entire calculator policy is posted on the ACT WorkKeys state testing website in the Administration stage.

Large-print testing materials Sign Language Interpreter
Testing Accommodations Reader / Audio DVD Large-print testing materials Sign Language Interpreter Braille (UEB only) Extended time Word-to-word foreign language glossary Translated Test Directions Another important part is planning for any testing accommodations that might be needed. Accommodations include: A reader or an audio DVD. A reader must administer the exam one-on-one in a separate room. If using the audio DVD, examinees may test in the same room as long as they wear earphones and each examinee is in control of his or her materials and machine. Large-print test booklets and large-print answer documents are available for students with visual impairments or those who need assistance in recording responses. A Sign Language Interpreter may be used to interpret test directions, passages, and items for students so long as the interpreter uses Exact English Signing and/or Cued Speech for the reader script. American Sign Language can be used for verbal instructions only. Braille and tactile graphic materials are also available. Students are not allowed to write in the braille materials. Extended time testing options are time-and-a-half, double time, or three hours. Extended time can be provided in conjunction with another accommodation. Remember that Limited English Proficiency or LEP is not considered an ADA accommodation. LEP learners are allowed a word-to-word foreign language glossary, which they must provide. Be sure to check it before and after testing for any notes or other unauthorized testing aids. Translated Test Directions may also be used.

Ineligible Accommodations
If accommodations other than or in addition to ACT WorkKeys accommodations are used, the resulting scores are ineligible for the NCRC. Some examples of ACT WorkKeys-ineligible accommodations include, but are not limited to: Translation or Interpretation of test items Use of an electronic screen reader, or Dictionaries with word definitions

Local Arrangements Standard time limits with normal breaks Examples:
Testing Arrangements Local Arrangements Standard time limits with normal breaks Regular type No special test format Examples: Wheelchair access Front of room Separate room Some students need arrangements to test using standard time materials in a standard time testing room. It is a school-level decision to grant local arrangements to a student testing with standard time if: The student takes the test using STANDARD TIME materials, No special format is needed (e.g. large print or Braille), The student tests with normal breaks (no extra time) And, the student tests on the initial or makeup test date. Examples of locally-approved arrangements are wheelchair access or seating at the front of the room. The main consideration is that the accommodation provided might also be provided to any other student. All students are eligible and might be assigned to sit in the front row, but some students must be seated in the front row due to easy accessibility. Room supervisors need to know if they need wheelchair seating or if they need to seat someone at the front of the room so that they can make the arrangements needed. The test coordinator should make a note on the roster such as “seat at front of room” as a reminder for the room supervisor. Testing an individual student in a separate room is also a locally-approved arrangement.

Must be written by the diagnosing professional
Documentation Needed Must be written by the diagnosing professional Must meet the following guidelines: States the specific disability Is current (no older than 3 years) Describes the present problem(s) and developmental history Describes the comprehensive assessments Describes the functional limitations or impairment Describes specific recommended accommodations Establishes the professional credentials of the evaluator Collect, review, and keep on file for 1 year Here are the guidelines for the documentation needed for accommodations. More details are available in the Administration Manual. Remember you don’t need to send in any documentation to ACT, but you must keep it on file for one year. Keep in mind that some accommodations don’t require documentation. If it doesn’t require special equipment or a special form of the test and the timing is not changed, you don’t need to collect or complete documentation. If you have any questions, please call ACT WorkKeys Customer Service at ext 1788

Administration Codes Every test administered with accommodations must have the corresponding administration code gridded on the answer document in Block 26. Refer to the Administration Manual for a full list of the Administration Codes as well as a summary of the available timings and formats.

Shipped to Test Coordinator
Receipt and Check-in of Materials Shipped to Test Coordinator Test booklets Answer documents ACT WorkKeys Administration Manual Administration Supplement Test Administration Forms Folder Return envelopes Now let’s talk about the receipt and check-in of materials. You should alert the staff that normally receives shipments to notify you immediately when the materials have arrived. The cartons contain: the test booklets answer documents your Administration Manuals and other information, such as headers, administration supplements, and return envelopes all the materials you need to document the day’s activities and properly return the materials after the test

 Check contents within 24 hours Lock up cartons in a secure place
Receipt and Check-in of Materials 24 hours Check contents within 24 hours Check against packing list Count test booklets individually Follow instructions in the Administration Manual Lock up cartons in a secure place  The cartons must be opened and the materials checked in using the Packing List within 24 hours of delivery. Each item must be checked against the packing list to make sure your shipment is complete. Test booklets must be counted individually to make sure you have the exact quantity and serial numbers shown on your packing list. Detailed instructions for receipt and check-in of test materials can be found in the Administration Manual. Of course, always lock the cartons in a secure place.

IMMEDIATELY report shortages or evidence of tampering Contact ACT
Missing Materials IMMEDIATELY report shortages or evidence of tampering Contact ACT Phone: ext. 2800 As I’ve stated before, you must count the test materials upon receipt and keep them secure once you’ve received them. If at any time you believe test booklets are missing or may have been tampered with, contact ACT immediately. It is critical that test booklets be absolutely secure at all times. If a test is discovered missing during testing, do not let the students leave without first calling ACT for instructions.

Security of Materials You’ll need to reseal the cartons with tape and write your name across the tape before storing them until testing, as the diagram shows. Inspect the tape, the carton and the test booklets every time you open the carton. And be sure to inspect the test booklets every time they change hands. You need to be absolutely certain – at all times – where every test booklet is and who has access to the materials. Be sure to retain these cartons for returning test materials to ACT.

Security of Materials After you’ve verified the contents of your boxes and you’re sure you have everything listed on the packing list, you must store the test materials in a secure area. This can be a vault or a non-portable cabinet in a locked, limited-access room. ACT requires that you follow the Two-Lock Rule. This means two locks separate the general public from the test materials. An example would be locking the materials in a cabinet or file drawer inside a locked office. You may use a vault if it’s kept secure and students do not have access. Limit access to the materials by staff. Only the test coordinator, substitute test coordinator, and possibly a few specifically authorized individuals may have access to the area.

NEVER leave test booklets unattended when out of secure storage
Security of Materials You must also document the “Chain of Custody.” You need to be absolutely certain – at all times – where every test booklet is and who has access to the materials. There are several steps used for documenting the Chain of Custody. Use the “WorkKeys Test Booklet Count Form”, included in the Test Admin Forms Folder, to document the transfer of test booklets to the room supervisor before testing and back to you after testing is complete. Make sure the room supervisor counts the test booklets when they receive them from you and that you count them when you receive them back from the room supervisor. The test booklets must NEVER be left unattended when out of secure storage – even for a moment. NEVER leave test booklets unattended when out of secure storage

Test Day Activities Chapter 6
Now let’s go over what you’ll need to know for Test Day.

ACT Test Security Principles
Again, test security is very important. In addition to what we covered earlier, you can find a list of ACT Test Security Principles in the back of the Administration Manual. We strongly suggest you incorporate these principles into your school’s administration of the ACT WorkKeys tests. Test security is of the utmost importance.

Make last-minute adjustments
Briefing Session Arrival of proctors At least 30 minutes prior to check-in Review procedures Test security Checking in students Make last-minute adjustments By the time you get to test dates, you should already have conducted staff training, and staff should be very familiar with the Administration Manual and their roles and responsibilities. On test day, you must hold a briefing session with testing staff. This is the last chance to announce any new information since the training session, check for any absent staff, and make last-minute adjustments.

Unauthorized observers
ACT ID State DOE or District official ID Unauthorized observers Media Test prep companies Parents Employers ACT or an approved observer from the State may visit your school to observe testing and to evaluate our procedures. These visits are generally unannounced. If an observer visits your school, you must ask for ACT ID or an official ID from the state DOE or district. If the visitor cannot produce either of these items, do not admit the individual. Call ACT to discuss the situation. To protect students from anxiety and distractions, unauthorized persons—including parents, guardians, children, recruiters, employers, and members of the media—must not be allowed to enter, observe, or photograph test rooms or preliminary activities.

Personal recognition by staff Current official photo ID
Identifying Students Personal recognition by staff Current official photo ID You must control who enters the testing room at all times. Students must be checked in at the door and their names marked off the roster. Staff should print his or her initials next to the student’s name. All students are required to present an acceptable form of identification or be personally recognized. If testing staff know the student, the student does not need to present an ID. Personal recognition is sufficient. Personal recognition does not include students who are identified by parents, friends, or phone calls. If staff do not know a student, the student must present a valid form of ID. A current government driver’s license or an employer or school photo ID is acceptable. An official ID letter or notarized statement is also acceptable. For a full list of acceptable and unacceptable identification, please refer to the Administration Manual.

Check students in at the door Mark students’ names on roster
Admitting Students Check students in at the door Mark students’ names on roster Direct students to seats Students must be checked in at the door and their names marked off the roster. Be sure to mark absent students on your roster so you can prepare for the makeup test date. It is important that the school schedule a makeup day for students who were absent. Staff are to direct students to seats. Do not allow students to choose their own seats. Alphabetical order is okay or you could direct one student to the far left, then the next one to the far right as they enter the room.

No late admittance No cell phones Admitting Students
Absolutely no one may be admitted to the test room after a test has started. Schedule any late arriving students for the makeup session. Remember, students are not allowed to have possession of cell phones or other electronic devices – other than an approved calculator – in the testing room. Room supervisors are allowed to have a cell phone, but it must be turned off unless it’s needed to make a testing-related phone call.

The ACT WorkKeys testing must only occur on the designated test days
Test Day Schedule The ACT WorkKeys testing must only occur on the designated test days Testing to begin no later than 9:00 a.m. Must allow full time for testing Workplace Documents minutes Applied Math minutes Graphic Literacy minutes The ACT WorkKeys administration must only occur on designated test dates. Allow 10 minutes prior to the start of the test to check students in, seat them, and complete the demographics section. You should have the students complete the demographics prior to test day. Testing can begin as soon as students who reported on time are seated. The full time must be given for each test. These are the three content areas that will be tested, each lasting 55 minutes. Standardized testing requires all students be given the entire time allowed. If you are administering only one test, students may not be dismissed until the entire room has completed the test.

Tests must be administered in order
Test Day Schedule Tests must be administered in order Workplace Documents Graphic Literacy Applied Math 15 minute break The ACT WorkKeys tests must be administered in the following order. Workplace Documents first, then Applied Math, and finally Graphic Literacy. Tests administered out of order will not be scored, and will result in a misadministration. ACT requires that you allow a break of 15 minutes at the end of Applied Math to allow examinees to relax or go to the restroom. No cell phones may be used during the break. Students cannot take any test materials from the room. One staff member must stay in the room to ensure security of materials. If any students do not return on time, resume testing without them. Late examinees may be readmitted but may not make up lost time.

After students are seated Only when prompted in verbal instructions
Distributing Test Booklets Start absent 350222 350223 350226 350225 350224 350228 End 350227 After students are seated Only when prompted in verbal instructions Individually, one to each student Unbroken, sequential order The proper distribution of test booklets is critical in every room. Distribute the booklets only after students are seated and when prompted by the instructions in the Administration Manual. Test booklets should be distributed individually in an unbroken sequential order. Proper distribution maintains the security of the test booklets and will help your room supervisors create accurate seating diagrams, which are required. Each room supervisor needs to record the serial numbers of all test booklets on the seating diagram for his or her testing room. The seating diagram is included in the Test Admin Forms Folder. Remember, at no time should the test booklets be left unattended.

Use more than one timepiece
Exact Timing of Tests Use more than one timepiece Do NOT use a cell phone An accurate wall clock is allowed Time each room separately Record times on the Test Administration Form Remember to give 5-minute warning The timing of each test must be observed exactly, including the break schedule. At least two timepieces should be used to time the tests. Using a wall clock and a watch together will ensure that there’s a backup if one timepiece fails. Do not use a cell phone as a timepiece as it may go off unexpectedly, causing an unnecessary interruption. For larger testing situations where more than one room is used, DO NOT attempt to time the test from one central location or use the intercom to broadcast the verbal instructions. Central timing does not allow for questions from students to be adequately addressed or for disruptions, such as a sick student, to be handled without disrupting the testing experience for the entire event. In addition to the “Start” and “Stop” announcements, there is a “5-minutes remaining” announcement that provides students a heads-up that the stop time is approaching. It also serves as a time check to ensure that your total time for that test is accurate.

Staff Attentiveness Be sure to stress to your testing staff the importance of being attentive during testing. Advise testing staff to walk around the room. This will tell students that they’re paying attention and students will be less likely to engage in prohibited behavior. Make it clear in your training and again on test day that testing staff need to concentrate only on test-related activities during the administration. This means, no grading papers, reading, chatting, nor eating or drinking in the testing room.

Staff Attentiveness The only material staff should have in the testing room is the ACT WorkKeys Administration Manual and the Test Administration Forms Folder. Staff are not allowed to use any other materials or engage in any non-test related activities during the administration.

Document and call ACT if:
Group Irregularities Document and call ACT if: Missing test materials Mistiming Inclement weather Emergency evacuations Power failure Disturbances/distractions Phone: ext. 2800 File an Irregularity Report If there are irregularities, ACT needs to know. Complete an Irregularity Report for each room in which an individual or group irregularity is observed. Group irregularities affect a room or multiple rooms of students. When things go wrong, proper reporting is essential. Call ACT Customer Service immediately so we can help resolve any of the problems listed on the slide. Use your best judgment in each situation. If you have to stop testing, record the time and call us. Always put the safety of students first. For minor distractions, you don’t need to call ACT. However, make sure you document the distraction on the Irregularity Report. If there are complaints, your test-day observations will help us resolve the issue fairly. Document all irregularities on the Irregularity Report, which can be found in the Administration Forms Folder.

Include, but are not limited to:
Individual Irregularities Include, but are not limited to: Defective test materials Duplicating test materials Student illness Irrational or prohibited behavior Document everything Individual irregularities that affect one student include: A student may have a defective test booklet. If so, you’ll need to replace it. No one is permitted to duplicate or record any part of the ACT WorkKeys assessment, including copying, taking notes, photographing, scanning, or using any other means. In all cases, students caught must be dismissed. If a student is sick and unable to finish, dismiss the student from the room and mark the answer document VOID. Examinees who become ill are eligible for makeup testing. If a student is irrational or disruptive, warn or dismiss the student, as appropriate. In all cases, refer to the Administration Manual for guidance, and always file an Irregularity Report.

Prohibited behaviors include:
Creating a disturbance Giving/receiving help Possessing a cell phone Violating calculator rules File an Irregularity Report If there’s been a security breach, call ACT at ext 2800 Document everything The following prohibited behaviors can result in dismissal: Creating a disturbance, assisting others, receiving help, possessing a cell phone, and violating calculator rules. See the Administration Manual for a full list of prohibited behaviors. If you SUSPECT a prohibited behavior has occurred: Discreetly remind the student of the rules. Ask a colleague to help verify your observations. If you are SURE prohibited behavior has occurred: No warnings are necessary. Dismiss the student firmly and quietly, avoiding a disturbance if possible. Inform the student that you are going to void the assessment and no test scores will be received. Do NOT schedule a student dismissed for prohibited behavior for the makeup test date. Note the occurrence on the Irregularity Report. Make sure you have a procedure in place to handle dismissed students. For example, Where will they go after leaving the testing room? Home? To the office? Don’t dismiss a student or void a test if the student is simply doodling on the test booklet and not disrupting others. ALWAYS DOCUMENT EVERYTHING!

877.777.7296 Anonymous Security Hotline
If testing staff wish to report something anonymously, there is a toll-free number to call, or the information may be reported online. Information about the Anonymous Security Hotline is also contained in back of the Administration Manuals.

Post-Test Activities Chapter 7
Once testing is complete, there are a few things that will need to be done.

Account for all test booklets and answer documents
Before Dismissing Staff Account for all test booklets and answer documents Documented on Test Booklet Count Form All signatures present Verify rosters are marked No blanks – mark if absent “R” with staff initials Notarized Letter collected for every “L” Review Irregularity Reports Attach voided answer documents Before dismissing testing staff, you should take a few minutes to check each room supervisor’s materials for accuracy and completeness. Be sure all test booklets are accounted for and documented on the “Test Booklet Count Form” and that the appropriate signatures are present. Double-check the rosters to be sure every name is marked, including absences. If “R” is marked indicating a personal recognition, make sure the staff member added his or her initials. For every “L” marked on the roster, there should be a Student Identification Form with a photo collected from the student. Also use the roster to verify that you have an answer document for everyone who tested. These forms are included in the Test Administration Forms Folder. Next, review any Irregularity Reports and verify that any voided answer documents are attached.

Retain documentation for 1 year
Rosters: Include students absent from testing Record of students dismissed for prohibited behavior Irregularity Reports ACT WorkKeys Report of Accommodated Tests After testing you should retain documentation for 1 year. You should keep copies of all rosters so you have a record of who did and did not test, particularly who was dismissed from testing for prohibited behavior. Also keep copies of Irregularity Reports and the ACT WorkKeys Report of Accommodated Tests.

Packing the Processing Envelope
Return to ACT Scoring Services Packing the Processing Envelope Required Items: Testing Staff List Test Administration Forms Site Header Answer documents to be scored If Applicable, also include: Student Identification Forms Large Type Worksheets Reader, Interpreter, and Transcriber Agreements Irregularity Report Voided or Replaced Answer Documents The process for returning test materials to ACT has been simplified. Polymailers will no longer be used. A general processing envelope will be used to return answer documents and test administration items. The required documents are: The Testing Staff List The Test Administration Forms The site header Please use the preprinted site header to ensure prompt processing of your answer documents. Failure to use the preprinted header will delay the processing of not only your school but all other schools received after yours. Finally, the answer documents to be scored. If applicable, also include: *read items from the screen* Keep copies of all forms sent to ACT in your files for 1 year.

Mark the cartons 1 of x, 2 of x, etc.
Return to ACT Distribution Center Packing the carton Processing Envelope(s) Used and Unused Test Booklets All Alternate Test Forms Braille, DVDs, etc. Translated Test Directions Mark the cartons 1 of x, 2 of x, etc. Detailed instructions are in the Administration Manual Packing the carton…Please reuse the original cartons that you received your test materials in. The cartons have been pre-addressed and are pre-paid, just reverse the flaps to expose the ACT Distribution Center address. Using other boxes delays the return process since you'll have to call ACT for additional return FedEx labels. The processing envelopes go on top, then the used and unused test booklets. You must account for all your test booklets – used and unused. Return all alternate test forms and the Translated Test Directions too. Mark the cartons 1 of X, 2 of X, etc. where X represents the total number of cartons being returned. There are specific instructions in the Administration Manuals to advise you on how to properly return the materials. All cartons must be sealed and stored securely until they’re picked up by the return carrier, FedEx. You’re responsible for them and must protect them from unauthorized access or damage until they’re in the return carrier’s possession. All paper testing materials are scheduled for pick up the day after testing.

Students will print their own NCRC from myworkkeys.com
Score Reports Standard ACT WorkKeys Reports All reports are sent to testing sites in August Summary Score Report Individual Summary Score Report Roster Score Report Students will print their own NCRC from myworkkeys.com The Score Reports are sent to the school and the school distributes the summary reports to the students. The standard ACT WorkKeys reporting package includes: Summary Score report Individual Summary Score Report Roster Report Students will print their own ACT WorkKeys NCRC from myworkkeys.com. ACT will no longer print and ship NCRCs to schools for distribution to the students.

Success for You and Your Students
Chapter 8 Success for You and Your Students Let’s take a look ways ensure success for you and your students.

Avoiding the Pitfalls No cell phones or other electronic devices
Success for You and Your Students Avoiding the Pitfalls No cell phones or other electronic devices Administer tests in proper sequence No extra breaks or extended breaks Do NOT throw away shipping cartons; use these to return test materials Use the preprinted site header Be ready for pickup of testing materials Answer documents will not be scored: Late return Improper return packaging – no guarantee of scoring Here are a few things to do, and a few things not to do, to help your administration go smoothly. Do NOT allow any cell phones or electronics in the testing room. Administer the tests in proper sequence No extra breaks or extended breaks Do NOT throw away the cartons that the test materials arrived in. You’ll need to use these to return the materials to ACT. Use the preprinted site header to ensure prompt processing of your answer documents. Failure to use the preprinted header will delay the processing of not only your school but all other schools received after yours. Make sure your testing materials are ready in time for the scheduled pickup date. Answer documents which are returned late will not be scored. Deadline to receive answer documents for scoring is May 4, 2018. Finally, if you return materials incorrectly, there is no guarantee that they will be scored.

Task Date Upcoming Key Milestone Dates
Submit pre-id student data, order standard time and accommodations test materials Jan 8 – Feb 13, 2018 Q&A Session #1 Feb 6, :00 am ET Receipt of Test Materials* Mar , 2018 Q&A Session #2 Mar 20, :30 pm ET Additional Materials Ordering Window Mar 21 – 28, 2018 Initial Test Date April 11, 2018 Makeup materials Ordering Window April , 2018 Accommodations Test window April 11 – 24, 2018 Makeup Test Date April 25, 2018 Accommodations Make up Window April 25 – May Deadline for ACT to receive answer documents May 4, 2018 Let’s review the key milestones dates…*read from slide* For a full list of important dates, please refer to the Schedule of Events posted on the ACT WorkKeys state testing webpage in the Orientation stage. *Schools were able to indicate the alternative arrival of Mar 12-16, 2018 during the Manage Participation process

Chapter 9 Resources There are a number of resources available to you before, during, and after the test administration process.

ACT WorkKeys Website: www.act.org/workkeys/
For Information… ACT WorkKeys State Testing Website: ACT WorkKeys Website: On this page are links to two key websites. The ACT WorkKeys state testing website contains all of the information, including documents and links to other sites, that you’ll need to administer ACT WorkKeys tests in your school. The ACT WorkKeys website is a public site where you, students, and parents can find information about the ACT WorkKeys assessments.

ACT Customer Service: Standard time: Accommodations: Contact Form:
For Help… ACT Customer Service: Standard time: ext. 2800 Accommodations: ext. 1788 Contact Form: This concludes our training presentation. If you have any questions, please call ACT Customer Service at ext 2800 for standard time testing questions and extension 1788 for accommodation questions, or by using the contact form link. Thanks, and have a great day!

OEAA Secure Site Tina Foote Secure Site Analyst

Secure Site The Secure Site is located at www.Michigan.gov/oeaa-secure
If you don’t have access, go to and click on the “How do I get access to the Secure Site” link for instructions

Test Center Establishment Page
This screen is available to verify that the ACT participation and SAT and PSAT establishment process has been completed for a school Lists status of participation and establishment along with ACT and College Board school codes The screen will be updated each Thursday

Click on Test Center Establishment from the Assessment Registration menu This was updated on November 16 and will continue to be updated each Thursday This page is NOT used to complete the SAT and PSAT establishment process This page is NOT used to complete the ACT participation process

Select ACT WorkKeys, SAT, PSAT 10 or PSAT 9 to filter the search results by assessment to identify schools that have completed the participation or establishment process. More than one can be selected at a time

Test Center Establishment Search Results

District and Schools Contacts Page
Page will list all assessment school contact types from the Educational Entity Master (EEM) Changes to the list must be done in the EEM by the district authorized EEM user Who’s the districts EEM authorized user? You can find them and their contact information on the District and Schools Contact page! Users can use it to identify district and school level contacts within their district Changes made to the EEM will be reflected on the page the following day

District and School Contacts Search
Use the Contact Type drop down to filter by the assessment contact types used by our office. Only one can be selected at a time.

District and School Contacts Search

District and School Contacts Search Results

Pre-Identification of Students
January 8, 2018 OEAA will pre-identify all grade 9, 10, 11 and required grade 12 students from the Michigan Student Data System (MSDS) for the spring assessments Fall General Collection (student count day data) Student Record Maintenance (SRM) files The Pre-Id Student Report will be available to schools 8:00 am, January 8 Schools will be responsible for pre-identifying additional students directly on the Secure Site

Schools will receive barcode labels for student paper/pencil answer documents for students pre-identified by 5:00 p.m., February 13, 2018 Schools will be expected to print barcode labels for students taking the paper/pencil assessments from the Secure Site that are pre-identified after February 13

M-STEP students testing online will need to be put into online test sessions on the Secure Site by 5:00 p.m., February 26 Students will be transferred to eDIRECT in the test sessions eDIRECT will be available March 9 Students will continue to be pre-identified on the Secure Site through the end of testing for all components of the MME Students taking the online M-STEP will be transferred to eDIRECT same day/next day depending on time of day entered Students will need to be put into a test session in eDIRECT at this point

Pre- ID File Upload Upload a Pre-ID File
Pre-ID File Layout on log in page of Secure Site File can be created by the school or district and must be a .txt or .csv file Pre-ID File Template on log in page of Secure Site Must use the Student Data File along with the template for column formatting Must save as a .csv file A separate file must be created for each test period Spring 2018 test period = SAT, MI-Access and M-STEP Spring 2018 WorkKeys test period = WorkKeys

Pre-ID File Upload Multiple files can be loaded When ready go to Pre-ID under the Assessment Registration menu and select Pre-ID Students, then select File Upload from the Pre-ID Method drop down. Check the status of your file on the Pre-ID Results page found under the Assessment Registration and Pre-ID menu

Pre-File Layout

Pre-ID Template Opens in Excel
Must use the Pre-ID File Format document for formatting of each field Example…ethnicity is a number Must save as a .csv file before uploading to the Secure Site

Pre-ID File Upload Select File Upload from the Pre-ID Method drop down

Pre-ID File Upload Results

Pre-ID One Student at a Time
Students can be pre-ID one student at a time through Student Search

For M-STEP, Online will be selected automatically if school did not receive an online waiver. If a student is taking paper/pencil, Paper/Pencil will need to be selected.

MSDS Copy Student data for pre-ID can be copied from MSDS into the Secure Site for a test cycle The MSDS data will be from the Fall MSDS General Collection (fall student count day) and student record maintenances (SRM) files submitted If new students have not been submitted in MSDS, they will not come up on the MSDS Copy function Check with your district student pupil accounting person to determine their practice and timing of when they submit new student enrollment in MSDS

MSDS Copy Select MSDS Copy from the Pre-ID Method drop down

MSDS Copy “Source Grade” is the grade the student is currently listed in MSDS. Remember we are using Fall MSDS data and SRMs, so it should be the student’s current grade unless a student was held back and MSDS was not updated

MSDS Copy Destination Test Cycle – test cycle the student should be pre-identified in Destination Grade – the grade level the student will be testing in

Pre-Identification of MME Students
IMPORTANT: Students must be pre-identified to all three MME assessments SAT, WorkKeys and M-STEP separately. This is important for barcode labels and also for accurate initial material orders paper/pencil testing and transferring to eDIRECT for M-STEP online testing

Mass Update Assessments
Students pre-identified to one of the three MME components can be copied over as a group to the remaining two MME components

Mass Update Assessments
Search Test Cycle that students have already been pre-identified in

Pre-ID Student Report Use to ensure students are pre-identified to all three components of the MME (SAT, WorkKeys, and M-STEP science and social studies) Students can be unassigned from a test cycle from the report Download into an Excel Spreadsheet and move columns and add columns as need to organize your testing such as: Use it as a checklist to ensure all paper/pencil answer documents are returned Use it to keep a list of students that did not test and jot down the reason – you will need this information later

Pre-ID Student Report Students are available on the Pre-ID Student Report as soon as they are pre-identified to a test cycle Can search by Test Period (SAT, MI-Access and M-STEP) (WorkKeys is it’s own) or Test Cycle

Pre-ID Student Report

Barcode Labels All paper/pencil answer documents require a student barcode label on it for scoring Missing barcodes can impact scoring and association to the correct student Schools may incur a fee for each missing barcode label Barcode labels for students pre-identified on the Secure Site by 5:00 p.m., February 13 will be printed and shipped from the contractor New students pre-identified, missing barcode label or damaged barcode label must be printed by the school from the Secure Site

Barcode Label There is a different barcode label for each assessment
SAT, WorkKeys, M-STEP, PSAT 9 and PSAT 10 barcode labels must be used on the correct answer document The assessment name (Spring 2018 SAT, Spring 2018 WorkKeys, etc.) will print on the barcode label based on the Test Cycle you select, ensure it is placed on the correct answer document

Barcode Label

Barcode Label Pre-ID After Date field – use this to filter students that barcode labels were not printed by the contractor. Cut off date will be February 13 so when printing barcode labels enter February 13 in the field and only bring up students pre-identified after February 13 Starting Position field – when using a partial sheet of labels, enter the position the labels should start printing on. This will prevent you from using a new sheet of labels every time. Number of Copies field – this does not need to be used with SAT or WorkKeys since there is only one answer document. When printing M-STEP you can change the field to 2 to get labels for both science and social studies Print barcode labels on Avery 5161 or 5961 labels. They are 1”x 4”, 2 columns and 20 to a page

Barcode Labels After selecting students and clicking the Print Barcodes button, printing instructions will display….please read before clicking OK.

Barcode Labels Labels will come up in Adobe
Make sure pop up blockers are disabled Click the Printer Icon in adobe to print and follow the previous printing instructions that displayed. Do not click on File and print, this is part of the web browser and will not print the labels.

SAT and PSAT Material Orders
SAT standard materials will be sent based on the number of students pre-identified on the Secure Site minus the approved accommodation applications Accommodated materials will be sent based on the approved applications Standard material count will be based on the pre-ID in Secure Site on February 13 at 5:00 pm Important to have all your students pre-identified to ensure the proper number of initial materials Standard material order can be viewed on the Initial Material Order page but it can only be changed by the number of students pre-identified for testing Accommodated versions cannot be viewed on the order screen

SAT and PSAT Material Orders
Additional material orders, if needed, can be entered on the Additional Material Order page of the Secure Site March 21 – March 28 These are additional initial material orders, not make up orders Makeup materials will be ordered through College Board April 10-April 12 Makeup materials are not needed for PSAT 8/9 and PSAT 10

WorkKeys Material Orders
WorkKeys standard materials will be based on the number of students pre-identified on the Secure Site Standard material count will be based on the pre-ID in Secure Site on February 13 at 5:00 pm The number of standard materials can only be updated based on the number of students pre-identified Important to have all your students pre-identified to ensure the proper number of initial materials Schools must key in accommodated material orders on the Secure Site by 5:00 pm, February 13 from the Secure Site The number of accommodated materials ordered will be subtracted from the standard materials order The number of Spanish test booklets ordered will be subtracted from the standard materials order

WorkKeys Material Orders
The full initial material order can be viewed on the Initial Material Order page of the Secure Site Additional material orders, if needed, can be entered on the Additional Material Order page of the Secure Site March 22– March 29 Make Up tests will be ordered from the Additional material Order page of the Secure Site April 11 – April 12 – put it on your calendar.

PSAT Material Order PSAT standard materials will be sent based on the number of students pre-identified minus the approved accommodation applications Accommodated materials will be sent based on the approved applications Standard material count will be based on the pre-ID in Secure Site on February 13 at 5:00 pm Important to have all your students pre-identified to ensure the proper number of initial materials Standard material order can be viewed on the Initial Material Order page but it can only be changed by the number of students pre-identified for testing Accommodated versions cannot be viewed on the order screen

PSAT Material Order Additional material orders, if needed, can be entered on the Additional Material Order page of the Secure Site March 21 – March 28 There are no make up materials for PSAT, use the original materials that were sent

M-STEP Material Order M-STEP initial standard material orders will be based on the students pre-identified AND selected for paper/pencil testing as of 5:00 pm, February 13 You can view this on the Initial Material Order screen of the Secure Site Accommodated materials will be ordered from the Initial Material Order screen on the Secure Site Braille and Enlarged Print will require the selection of the student(s) If you enter an accommodated order and save, students may continue to be pre-ID but you will need to manually change the number of standard materials on the order screen by 5:00 pm, February 13 Additional materials can be ordered from the Additional Material Order page of the Secure Site April 3- April 24

Accessing Material Order Pages

Create or Edit an Order

Verify Shipping Address
Corrections or changes to the Address field must be made in the Educational Entity Master (EEM) by the district authorized EEM user (usually the district student pupil accounting person)

Material Order Verify the standard material count, even if it is based on pre-identification of students Enter counts for accommodated materials (WorkKeys and M-STEP) PSAT and SAT are based on applications submitted to College Board

Incident Reports This is for M-STEP Complete an incident report:
To report an incident for SAT, PSAT or ACT WorkKeys, follow College Board and ACT instructions Complete an incident report: Requesting a new test (online or paper/pencil) Reporting a student who is resuming testing (paper/pencil only) Reporting test irregularities and misadministrations Marking a test “Do Not Score” (paper/pencil only) Marking a test “Prohibitive Behavior,” and Marking a test “Nonstandard Accommodation” Check the M-STEP manual for more details in Appendix C

Incident Reports Must search before a new incident report can be created If you select test cycle only it will search for any incident reports submitted based on your level of access Only enter a student’s name and/or UIC number if you are looking for a student that has already been included in an incident report

Incident Reports Note that you can also review a report by clicking on Review Report from this page

Incident Report The Requestor Name/Phone/ comes from the users MEIS account and can be updated by logging into MEIS CC field can be used to copy an individual on the Incident Report Contact Title/Name/Phone/ is the district assessment coordinator from the Educational Entity Master (EEM) and can be updated by the district authorized EEM user

Incident Report Click Save to save the incident report without submitting it to the assessment and accountability office This will save the incident report so you can go back and later and complete it Click Save and Submit to submit it to the assessment and accountability office for review Once it has been submitted you cannot update or change the incident report unless additional information is requested

Accountable Students and Test Verification
Three functions in this process Verify enrollment for accountability reporting Available in May Verification the receipt of answer documents Available in May/June Verification of students not tested Available in June

Accountable Students Verify student enrollment and demographics for accountability purposes List of enrollment students and demographics will be available on the Secure Site to view Based on Fall and Spring MSDS collections and student record maintenance (SRM) files submitted in MSDS Last opportunity to update MSDS with student enrollment, exit and demographics for accountability and assessment reporting Need to involve the district MSDS person You can use the District and School Contact page of the Secure Site to identify who your district MSDS person(s) is This is for grades 3-8, 11 and required grade 12 Does not include grades 9 and 10

Verification of Answer Documents
Verify answer documents have been received and processed by the contractor Paper/pencil Online Only opportunity to submit Missing Test and Missing Student Issues Only opportunity to appeal incorrectly identified M-STEP prohibitive behavior and nonstandard accommodation designations This is available SAT, PSAT 8/9, PSAT 10, WorkKeys and M-STEP

Verification of Not Tested
Opportunity for schools to submit a reason a student did not test Possible accountability participation exemption Required for federal reporting Available for grades 3-8, 11 and required 12 Does not include grades 9 and 10 Keep a list of students that did not test and why during testing while the information is readily available

Accountable Students & Test Verification Things to do ahead of time….
Inform your student pupil accounting person that OEAA will pull student enrollment, exits and demographics for accountability and assessment reporting in June Using an “as of date” on or before May 25, 2017 June deadline will be announced at a later date This will be for grades 3-8, 11 and required grade 12 OEAA will not use the MSDS End of Year Collection, so Student Maintenance Files (SRM) will need to be submitted to update student information. Watch for additional communications in the Spotlight.

Remember, districts do NOT have to wait to update MSDS until our review period, SRMs can be submitted after the spring MSDS general collection and through testing Give a copy of the Best Practices, MSDS Reporting Guide for Trouble-free Accountability Data located at to the district student pupil account person. This will be updated in January/February 2018

Ask teachers to keep track of students that did not test with the reason why and turn that information in to a centralized person This will not be needed for grades 9 and 10 You will need this to identify if a test is missing or was not taken You will need this to select a reason a student did not test in June Required federal reporting Possible accountability exemption for participation

Secure Site Support www.michigan.gov/Securesitetraining
Call , select option 3

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