1. Zero emission deliveries through smart procurement
This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No
Zero emission deliveries
through smart procurement
PROCUREMENT OF INNOVATIVE SOLUTIONS FOR ZERO EMISSION URBAN DELIVERY OF GOODS AND SERVICES
Simon Clement, ICLEI – Local Governments for Sustainability
16/6/2017 | Eafip workshop – Innovation Procurement in the transport and mobility sector
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

2. ICLEI – Local Governments for Sustainability
Global network of cities and local governments striving for sustainability
12 mega-cities, 100 super-cities and urban region, 450 large cities and 450 small and medium -sized cities and towns
Working on sustainable and innovation procurement since 1996
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

3. Our starting point – sustainable mobility
European cities face key challenges:
Achieving efficient, uncongested and seamless mobility
Reducing CO2 emissions
Minimising local emissions of PMs, NOx and noise
Meeting ever stricter public budgets
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

4. Transport and procurement
Almost all procured contracts involve transportation

5. Impact of local government operations on vehicle trips in the city
Role of procurement
Impact of local government operations on vehicle trips in the city ?

6. Procurement categories
2. Purchased transport services
3. Other goods and services
1. Own fleet
Garbage trucks
Office car fleet
Maintenance staff …
Bus services
Social transportation
School transport …
Construction
Road maintenance
Office supplies
Cleaning services
School catering …
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

7. BuyZET project
Procurement of innovative solutions for zero emission urban delivery of goods and services
5 cities involved
Core cities: Rotterdam, Oslo, Copenhagen
Observer (partner) cities: Southampton, Brussels
Timeline: Nov 2016 – Apr 2019
Website:

8. BuyZET – Phase 1: Footprint mapping
Identify goods and service procurement areas with highest ‘transportation footprint’.
Select two procurement areas to focus on per city
June 2017

9. BuyZET – Phase 2: Research & Dialogue
Market dialogue with all key supply chain actors
Internal stakeholder involvement
European best practice research
Identify other key buyers for co- operation
August 2017 – July 2018

10. BuyZET – Phase 3: Procurement plans
Develop innovative procurement plan for each priority area
Establish buyers groups where possible
Sept 2018 – Apr 2019

11. Observer City group Which are the terms and conditions?
Appoint a City Contact
Complete an Expression of Interest Form
Attend project meetings and study visits
Undertake the implementation of one of the project‘s activities
Contact:
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

12. BuyZET mapping methodology
This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No
BuyZET mapping methodology
PROCUREMENT OF INNOVATIVE SOLUTIONS FOR ZERO EMISSION URBAN DELIVERY OF GOODS AND SERVICES
Nina Nesterova, TNO
16/6/2017 | Eafip workshop – Innovation Procurement in the transport and mobility sector
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

13. TNO - the Netherlands Organisation for applied scientific research
TNO connects people and knowledge to create innovations that boost the sustainable competitive strength of industry and well-being of society
2,600 professionals
Focus areas: industry, healthy living, defence, urbanisation
Sustainable transport and logistics department
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

14. BuyZET – Phase 1: Footprint mapping
Objective: to map a footprint from the municipality transport activities with an aim to identify goods and service procurement areas with highest ‘transportation footprint’,
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

15. Context of the footprint mapping
Internal procurement organisation
Data accuracy
Supporting environment on city levels
Data availability
Categorization of the procurement flows
Variety of vehicle fleets
Procurement data: invoices, receipts
Large number of suppliers
Identification of key suppliers
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

16. Trade-offs of mapping methodology
Source : COFRET Deliverable 3.3
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

17. Approach
Mapping of the transportation footprint per transport category
Accurate calculation of emissions for the prioritized procurement categories

18. Results: BuyZET mapping scope
2016 (spent) data
City boundaries
CO2, NOX, PM emissions
“Administrative” boundary:
Copenhagen: 7 administrations
Oslo: 50 agencies
Rotterdam: 7 organisational clusters
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

19. Assumptions, challenges, opportunities
Category
Assumptions and challenges vs opportunities
1. Own fleet
Distance travelled; year of vehicle registration; type of fuel used
external sources (leasing companies, procurement system
Automated system for fuel consumption; better/easier overview and direct influence
2. Purchased transport
Supplier location and distance travelled; Type of vehicles used; Number of invoices per delivery; Share of deliveries and return trips; Share of municipalities; Load of vehicles
Interview with key suppliers; direct request of information form key suppliers; supplier surveys
3. Procured goods and services
Number of invoices per delivery; Mass of goods; unit price; Load of vehicles; Distance travelled; Type of vehicles used; share of delivereies and return trips and share of municipalities
Get key people (controller, category managers) involved; Data from main suppliers; Calculation backwards from known numbers; calculations based on the unit price; reorganising procurement categories with logistics logic behind

20. Preliminary results: Rotterdam (1)
Population: 638,221
1. Own fleet
E.g. urban development; municipal lease; service organisation; general urban maintenance; public works; waste collection; etc.
677 vehicles
(excl passenger cars)
1176,4 tons CO2
2. Purchased transport
Public transport
Social transport
275 buses; 112 trams; 1 fast ferry; 159 metro
75 wheelchairs
PT: tons CO2
ST: tons CO2
3. Procured goods and services
50 product groups
30 services groups
invoice entries, suppliers
Services: 2166 tons CO2
Goods: 524,62 tons CO2

21. Preliminary results: Rotterdam (2)
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

22. Learnings from the Phase I (1)
Time consuming, but useful exercise
No one way methodology: data dependent and sensitive to the objective of mapping, resources involved
Shortnening the link between procurement systems and logistics: efforts from only logistics is not enough, you need to have procurement involved too

23. Learnings from the Phase I (2)
Keep an objective in mind
Internal procurement:
System errors
Sensibilisation of category managers
Procurer targets
External suppliers:
Difficulty to reach crticial group
Key suppliers: talking; regular data supply
Supplier surveys

24. The way forward for the BuyZET cities
Impact/footprint
Meaningful: the emission reduction realised has to be significant.
Doable: it has to be possible to realise the changes.
Visible: the achieved results have to be clear and demonstrable to people within and outside the organisation.
Potential for snowball impact on the wider impact
Replicability within the organisation.

25. Contact us Reach us: For more information: Partners:
Visit the project website: Join the discussion at the BuyZET Procurement Forum Group: Follow BuyZET on Join the BuyZET LinkedIn Group: BuyZET Project
Nina Nesterova Research Scientist, TNO Phone: + 32 (6) Simon Clement BuyZET Co-ordinator, ICLEI – Local Governments for Sustainability Phone: /
Partners:
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services