1. Presented by: Texas CTO Council
Bond Planning, Rollout and Management
Presented by: Texas CTO Council
June 22-23, 2017

2. Presenters Dianne Borreson, Chief Technology Officer
Hays Consolidated Independent School District
Karen Fuller, Sr. Manager IT - Network Engineering
Consulting with Districts Across the Nation
John Crumbley, Director of Information Services
Cypress Fairbanks Independent School District

3. Bond Planning, Rollout and Management DEVELOPING A TECHNOLOGY ROADMAP

4. Cypres Vision: LEAD Quick Statistics 17,000+ employees
115,000+ students
200 square miles
100+ schools and service centers
Northwest side of Houston
Top performing district in academic and financial performance
3rd largest district in the state and 22nd in the nation

5. Designing a Network to Enabling Digital Transformation
Our Challenge: How to implement a network that is reliable, secure, and cost-effective meeting student learning needs and helping to prepare them to be 21st Century Global Leaders

6. Designing a Network to Enabling Digital Transformation
What Do We Need To Do?
How Long Does It Take?
Where Do We Start?
How Do You
Prepare?
How Much
Does it Cost?
What Are the Enablers for
Success?
How Do You
Sustain?

7. First: Conduct Needs Assessment
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Aug Oct
Jan Mar Jun
Aug Dec
Existing Conditions
Why Can’t I Upload
My Homework to Google
Docs?
Not enough power
Not enough network bandwidth
Unsecure wireless network
Outdated network electronics

8. Just a Sample: Portable Air Conditioners
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Existing Conditions

9. Strategic Planning: Stakeholder Focus
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Aug Dec
Technology Long Range Committee

10. Needs Assessment Findings
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Technology Needs:
Need 1 – Increase the frequency and level of utilization of technology
Need 2 – Increase the level of professional development
Need 3 – Provide administrative leadership and support for teachers in the use of technology
Need 4 – Update and enhance CFISD’s technology infrastructure

11. Articulate Recommendations
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12. Use Simple Analogies Future of Education
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Future of Education
“We need to prepare students for THEIR future
not OURS.”
Ian Jukes, Educator and Futurist

13. Make Recommendations Total for Technology $217,256,055 2013 2014 2015
JanFeb May Aug Oct Jan FebJun Aug Oct
2015
2016
2017
2018
2019
2020
Aug Oct
Jan Mar Jun Aug Dec
Instructional Technology Recommendation
Estimated Cost
Upgrade Standard Classroom Technology
$93,243,466
Upgrade Student Mobile Technology
$8,269,076
Upgrade High School Labs - CTE, USH, etc.
$4,795,938
Upgrade Library Technology
$3,238,058
Upgrade Special Campuses
$1,931,724
Install Instructional Technology in New Campuses
$14,674,615
Upgrade Other Technology - ISC Labs
$711,964
Total for Instructional Technology
$126,864,841
Technology Services Recommendations
Install High Speed Wireless Access Infrastructure
$12,934,270
Install Network Electronics Infrastructure
$28,689,853
Upgrade Connectivity, Power, and Air Conditioning
$9,640,013
Upgrade the Data Center and Infrastructure
$10,148,660
Upgrade Staff ‘s Technology and Telephone Systems
$19,749,725
Install Technology Infrastructure in New Schools
$3,315,248
Design Contingency
$5,913,444
Total for Technology Services
$90,391,214
Total for Technology
$217,256,055

14. Seek Funding
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15. The Bond Passed – Now What?
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How do we work in a real- time instructional environment?
How do we sustain our base level of services and implement the technology infrastructure at the same time?
How do we ensure ZERO network and Internet down-time?

16. Enablers for
Success

17. 1. Build for the Future Multiple paths to the Internet
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Aug Dec
Multiple paths to the Internet
Two or more data centers and/or cloud based services
Design the network as a ring with no single points of failure
Plan for as much bandwidth as
possible
Support for BYOT with 1:1 to 1:3-5 devices with high density WiFi demand
Secure the network at a separate Tier 4 co-location facility with an Internet Point of Presence (POP)

18. 2. Set Clear Design Requirements
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2016
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Increased reliability - More devices on the network
Category of Users
District Wireless Device Allocation
District Wireless Device Totals
BYOT
Wireless Devices
Wireless Device Totals
Visitor Wireless Devices
District Wired Devices
Elementary School Student
0.5
30,382 1
60,763
15,191
31,535
Middle School Student
14,374 2
57,494
7,187
19,436
High School Student
19,060 3
114,362
9,530
32,747
Staff and Teachers
29,468
44,202
3,684
3,110
Totals
93,284
276,822
35,591
86,828
Total Wireless Devices
405,697
Total Wired Devices
86,828
Total Devices on the Network
492,525

19. 3. Select Strategic Partnerships
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20. 4. Secure The Network CoLocation Wireless Traffic Content Filtering
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CoLocation Wireless Traffic Content Filtering
CoLocation Wireless Traffic Student BYOT Filtering
CoLocation All Traffic
Mission Critical Systems
CoLocation Network Access
District All Traffic Content Filtering
District All Traffic Mission
Critical Systems

21. 5. Think HUGE With Cloud Computing
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Multiple paths to the Internet
Two or more data centers and/or cloud based services
Design the network as a ring with no single points of failure
Scalable bandwidth
Secure the network at a separate
1st Internet
Service
Provider
2nd Internet
Service
Provider
Tier 4 co-location facility with an Internet Point of Presence
CoLocation Data Center
District Data Center
Connected Data Center 3 and 4 with up to 100 Gbps Wavelength Connectivity and two additional dedicated 10 Gbps Connections

22. Large Venue Arena Coverage High School Outdoor Coverage
5. Think HUGE (Example)
Expanding Service To The Next Level
Large Venue Arena Coverage
High School Outdoor Coverage

23. 6. Manage Costs and Be Accountable
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24. 7. Plan Strategically and Align Goals
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District Improvement Plan (DIP) Technology Services DIP for 2016
Technology Services 2016 Performance Goals District Improvement Plan (DIP)
Strategies
Strengths
Areas of Need
Formative Review of Technology Services DIP

25. 8. Commit To Being 100% Transparent
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26. 9. Communicate Daily Status
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27. 10. Build A World-Class Team
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Aug Oct

28. Recognize Staff
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29. Questions
cfisd-technologyservices.net