1. Helms PTA October General Meeting

2. President Report

3. Helms PTA Treasurer Budget Report

4. Incomplete- this only includes some underwriting and tickets.
Income / Expense
Category
Budget Category
Notes / Comments
Budgeted Amount
Actual Spend to Date
Net Line Item
Income
Auction
Auction Revenue
Auction Underwriting, Tickets, Silent & Live Auction, Wine Wall & Sign-up Events
$12,374.74
$11,543.63
Auction Glasses
$1,080.00
$581.68
Apparel Revenue - Auction
$274.12
Greater Outdoor Donations
Wetlands, Beautification, Gardens & Playground Improvements - Wish Wall
$2,070.00
General
Giving Tree Donations
Teacher Wish Lists
$7,168.04
Apparel Revenue - T-Shirts
$4,326.76
$1,646.76
Apparel Revenue - Sweatshirt
$0.00
Spring Fundraiser
Cookie Dough Revenue
Spirit Stick Fundraiser Revenue
-$84.72
Fall Fundraiser
Pencil Machine Revenue
-$319.28
Community-Building Events
Winter Festival Revenue
Donations - Boxtops
Donations - Kroger
$131.16
Donations - Community / Corporate
Donations - SchoolStore
Donations - Spirt Nights
School Supplies
$40.00
-$97.94
Opening Balance
$36,495.50
Expense Refunds
Escrow
Membership Dues
$1,451.69
$740.69
Sales Tax Due
$289.67
Gross Income
$65,701.68
Net Income
$58,079.64
Incomplete- this only includes some underwriting and tickets.
Auction Committee will provide more accurate number.

5. Expenses Budgeted Actual Auction Auction Expense $3,500.00 $831.11
Auction Glasses
$500.00
$498.32
Apparel Expenses - Auction
$200.00
Operating
PTA Officer Training
$1,200.00
$914.51
ASP Childcare
$600.00
$195.00
Operating / Office Supplies
$1,025.00
$267.25
Website & Communications
$334.08
Liability Insurance
$615.00
PTA Avenue Cloud Services
$250.00
Bank Fees
$50.00
$9.90
Credit Card Fees
$300.00
$113.37
CPA / Audit & Taxes
$0.00
Sales Tax
$289.67
Membership Dues
$900.00
$711.00
Previous Year Rollover
Next Year Carryover
$10,000.00
Teacher
Teacher - Hospitality
$800.00
$706.13
Faculty / Staff Recognition
$240.00
Faculty / Staff Appreciation
$3,414.00
$1,058.95
Campus Wide or Teacher Development
Classrooom
Giving Tree
Apparel Expenses - T-Shirts
$1,200.00
$2,680.00
Apparel Expenses - Sweatshirts
$600.00
Spring Fundraiser
Cookie Dough Expense
Pencil Machine Expense
$300.00
$319.28
Spirit Stick Fundraiser Expense
$500.00
$84.72
Fall Fundraiser
Pre-K / Kinder Social
$200.00
Community-Building Events
Winter Festival Expense
Box Tops
School Supplies
$700.00
$137.94
Literacy & Technology Education Support
$515.00
Ancillary Eduational Support
$1,000.00
$1,889.82
Writers in the Classroom
$5,500.00
Auction
Wetlands
$351.00
Gardens
$39.51
Spanish Cultural Arts
Playground
Spanish Lanugage Assistant Expense

6. Budget Categories Remaining balance to spend per category $4,340.75
Approved Allocations by Category
Beginning
Teacher Hospitality
Auction / Wetlands
Classroom
Operating Expenses
Balance
Percentage Allocation
15%
35%
50%
100%
Dollar Amount Allocation
$3,108.21
$7,252.50
$10,360.71
$15,774.08
$36,495.50
Based on September 1, 2017 Balance
(includes $10,000 carryover)
Running Tally of Expenditures by Category (as of 10/15/2017)
Actual
Net Income
$6,345.83
$14,806.95
$21,152.78
$58,079.64
Based on Current Balance
Current Expenditures per category
$2,005.08
$1,719.94
$7,931.76
$12,834.78
Total Spend to date
$24,491.56
Remaining balance to spend per category
$4,340.75
$13,087.01
$13,221.02
Notes:
Classroom expenditure includes the $5,500 Writers in the Classroom expenditure approved in for 3rd and 4th grades
Operating Expense calculation always includes the $10,000 carryover for the next school year

7. Vice President of Membership Report

8. Vice President of Communications Report

9. Vice President of Fundraiser Report

10. Vice President of Programs Report
Spirit Week: Oct. 30 – Nov. 3.
Themes are as follows:
Monday: Pajama Day
Tuesday: Storybook Parade
Wednesday: Wacky Wear (Socks, glasses, etc.)
Thursday: Career Day! Dress as what you’d like to be!
Friday: Sports/Helms Spirit

11. Vice President of Programs Report
Parent - Teacher Social
Date TBD Friday Nov/Dec
Location: Heffernan Home
No Fall 2017 Noche en la Plaza
November PTA meeting: Parent Program-Reading15
Helms Movie Night – December 2017
volunteers, bring your dinner, pop corn, pizza/drinks sale, movie
Spring Festival Committee and Volunteers
Committee to meet early 2018
Contact us with concerns, questions, or to join committee

12. Principal’s report

13. Auction Committee
- General Update

14. Helms Restaurant Spirit Nights Committee
Pink’s Pizza on Heights on Oct. 26th from 5-9 PM.
Helms Restaurant Spirit Nights Committee
- General Update

15. Beautification Committee
- General Update

16. T-Shirt Committee
- General Update

17. Next General Meeting – Nov. 15, 2017, 6 PM, Helms Cafeteria
New Business
Next General Meeting – Nov. 15, 2017, 6 PM, Helms Cafeteria

18. Thank you for attending