1. PRESENTATION TO THE BOARD OF TRUSTEES
Overview of our Capital equipment, apparatus and staffing needs and a capital asset replacement plan Fox River & Countryside Fire/Rescue District January 9, 2017

2. Discussion regarding the referendum and what problems will be addressed? ______________________________________________
Fleet Replacement Plan
Equipment Replacement Plan
Debt for Apparatus vs.
Establish Capital Asset Plan
Adequate Personnel staffing
Create Sustainable Operation

3. We need a plan to make our District capable, efficient and sustainable
Since the district was formed, there has been no allocation able to be set-aside to provide for funding of vehicles, equipment and future needs.. A plan must be established to properly fund vehicle and equipment replacements along with meeting necessary standards.

4. Reliable apparatus is critical to provide prompt response to an emergency
Presently, there is no Capital Asset Replacement Fund (CARF) developed to provide for replacement cost of apparatus as they age to the end their service life. A plan must be established to properly fund vehicle and equipment replacements WITHOUT USING DEBT

5. Fleet replacement PROGRAM
IMMEDIATE CONCERNS NEED ACTION NOW
25 year old Pumper will cost $ 575,000 to replace Need to order replacement in 2017 = DEBT
7 year old Ambulance will cost $ 250,000 to replace Also for delivery due in 2018 = DEBT
RECENT REPLACEMENTS ALREADY INCURRED DEBT
2015 lease of a used Pumper was $565,000 No replacement fund in place – lease financing = DEBT
2016 lease of a used Ambulance was $170,000 No replacement fund in place – lease financing = DEBT
Borrowing to pay for vehicles takes away from operating funds

6. Our fleet at a glance Vehicle Unit ID Description Life Est. Repl. Cost
Repl. In Yr.
Annual Cost
notes
Engine
1811
2013 Pumper 10
$ 680,000
2023
$ 68,000
leased
1812
2011 Pumper
$ 660,000
2021
$ 66,000
unfunded
Reserve
1991 Pumper
due
$ 580,000
2018
$ 58,000
Ambo
1851
2011 Type 1
$ 230,000
2017
$ 46,000
1852
2015 Type 1 5
$ 250,000
2019
$ 50,000
2010 Type 1
2016
Tender
1821
2011 Tanker
$ 400,000
2022
$ 40,000
1822
Utility
1831
2011 brush/plow 8
$ 85,000
$ 10,625
CMD
1802
2011 Command
$ 55,000
$ 11,000
1801
2011 Chief
Fire Prev.
1804
2011 Staff
Boat B2
1995 w/motor 25
$ 45,000
2020
$ 2,250
TOTALS
$ 3,725,000

7. EQUIPMENT replacement PROGRAM
AGING VITAL EQUIPMENT AND RESOURCES
Ambulance Cots and Stair Chairs
Firefighting Turn Out Gear
Hydraulic Extrication Equipment
Portable and Mobile Radios
Cardiac Lifepacks… and much more
No funding currently in place for these items
Borrowing takes away from operating funds

8. Other capital needs at a glance
Description
Life
Est. Repl. Cost
Repl. In Yr.
Annual Cost
notes
Purchase extrication equipment – 2 5
$ 60,000
2020
$ 12,000
unfunded
Purchase power cots (safety) – 3
$ 40,000
$ 8,000
Purchase stair chairs (safety) – 3
$ 15,000
$ 3,000
Update 10 yr old portable radios – 34 10
$ 260,000
2025
$ 26,000
Update 10 yr old mobile radios – 13
$ 180,000
$ 18,000
Schedule turn out gear replacements - 45
$ 360,000
9 per year
$ 72,000
Update 6 yr old cardiac monitors – 6
$ 240,000
1 per year
$ 40,000
Replace laryngoscopes w/ new vision – 6
$ 48,000
$ 9,600
Implement NFPA annual fit for duty exams 1
$ 36, 000
Annually
$ 36,000
Replace apparatus ground ladders – 16 8
$ 52,000
2 per year
$ 6,500
Replace hose on apparatus – 5 vehicles
$ 150,000
$ 30,000
Haz mat meters and monitors replacement program 6
$ 3,200
1,450,600

9. How debt affects our operating budget
How debt affects our operating budget ? _________________________________________________________________________________________________________________________________ * Borrowed funds must be first in each budget year * EVENTUALLY NEEDS WILL EXCEED OUR BORROWING CAPABILITY * INTEREST ON DEBT IS BAD USE OF TAXPAYER FUNDS * DOLLARS SPENT ON DEBT = DOLLARS LOST FOR STAFFING * NO SUSTAINABLE FUTURE

10. Current debt service IS 4.6 MILLION OVER THE NEXT 10 YEARS

11. Referendum passes AND 10 Year Funded = DEBT FREE PLUS 2
Referendum passes AND 10 Year Funded = DEBT FREE PLUS 2.6 million FOR REPLACEMENT FUNDS

12. PROVIDE FOR ADEQUATE STAFFING
Building a capable and stable crew equals a sustainable workforce

13. WE NEED TO HAVE Proper staffing for fire attack
At the present time we have only TWO firefighters assigned to the Engine. The NFPA standard recommends that four firefighters respond as a crew on the Engine. Our request would properly staff the crew even if ambulance was on a call

14. WE NEED TO HAVE A higher level of EMS staffing
At the present time we have ONE paramedic and one EMT regularly assigned. Ideally, staffing should consist of two regularly assigned paramedics on the ambulance to avoid pulling crew members off the Engine on advanced life support calls.

15. Let’s start with the personnel needs
We need to restore full time staffing lost due to cuts made
Crew was reduced last year, supplemented by part time
Part time workforce was established, increased turnover
Lack of consistency when filling required duty time
Staffing model does not meet NFPA standard

16. Side by side look at staffing Actual versus Requested
After Budget Cuts last year
Reduced fire crew to 2 people
Ambulance crew of 2 people
65% of calls are Medical
Leaves only 2 in station
Loss of 6 full time people
$1,620,880 staffing cost currently
Proper staffing model
Restore fire crew to 4 people
Ambulance crew of 2 people
Ambulance crew are both Medics
Allows for second EMS crew when multiple calls in progress
Better service & Faster response
$2,370,640 proposed staffing cost
THE APPROXIMATE INCREASE TOTALS AN ADDITIONAL $750,000

17. OTHER Administrative capital needs
Description
Pre-referendum
Post-referendum
Additional
Existing bond debt payment
$ 600,000
Increase 25% to $ 750,000
$ 150,000
Building, training and operations
$ 650,000
Increase 25% to $
$ 162,500
Establish facility replacement fund
$ 0.00
Contribute annually
$ 332,500
Establish a proper level reserve
$ 60,000
Incr. to 3 mo. operations
$ 300,000
TOTAL
$ 945,000

18. What is the result of this request?
Program request
Amount of funding required
Current operating budget for FY 16/17
$ 2, 562,000
Personnel staffing restored
$ ,000
Fleet funding program
$ ,875
Equipment and Operations funding
$ ,300
Administrative Capital funding
$ 945,000
Proposed levy funding
$4,981,175
An effective and successful Fire and Ambulance Service thriving for many years to come

19. THE GOAL A sustainable operation for fire and ambulance service to the community along with a financially secure Fire District

20. Tax Levy – How do we compare ?
Neighboring Fire Districts…
Burlington Fire Protection District
Elburn Countryside Fire Protection District
Hampshire Fire Protection District *
Pingree Grove Fire Protection District *
Bartlett Fire Protection District *
South Elgin Fire Protection District
Carol Stream Fire Protection District
West Chicago Fire Protection District
Fox River & Countryside Fire/Rescue District .272
Proposed FRCFR District asking new levy rate of STILL the lowest of all
* Denotes potential referendum request pending

21. How does this benefit our community?
Dependable and stable work force with good retention of employees
Efficient operations, properly staffed and capable for all emergencies
Retains local control of your community fire department
Prompt response times across the 38 square miles we serve
Maintain or improved ISO insurance ratings
Improvements in fire safety and emergency medical standards
Adequate funding to our operations and capital programs
Reduction of the debt obligations saving taxpayers interest spent
Improves our reserves from virtually none to a level considered proper
Creates a sustainable model for the future of the Department

22. What am I being asked to consider?“
What am I being asked to consider?
The ballot question will look like the following…
“Shall the extension limitation under the Property Tax Extension Limitation Law for the Fox River & Countryside Fire/Rescue District, Kane and DuPage Counties, Illinois, be increased from the lesser of 5% or the percentage increase in the Consumer Price Index over the prior levy year to 95% per year for the 2017 levy year?”
With the following supplemental information below…
“For the 2017 levy year the approximate amount of the additional tax extendable against property containing a single family residence and having a fair market value at the time of the referendum of $100,000 is estimated to be $ 86.
Doing the math Rate: Levy: $ 2,562,000 proposed addition to 95% = increase funding received =: $ 2,433,900