1. 2015 Leadership Conference “All In: Achieving Results Together”
Minnesota’s Efforts to Increase State and Local Capacity to Use Data to Improve Results
Lisa Backer, Early Childhood Special Education Supervisor Division of Early Learning Services; MN Department of Education

2. MN Section 619: Outcome 2, Summary Statement 1

3. Turn the Curve Thinking

4. Start with Why Why: Increase slope of developmental trajectories
How: Do it right! Do it Well!
What: Components of Quality
Lisa
Simon Sinek: Start with Why
How Great Leaders Inspire Action

5. The black box

6. Development of Tool Review of research
Focus group of local program leaders
Small pilot (18 local programs)
Input from selected national experts
Based on evidence statements

7. Understand the state of the State

8. Identified Local Program Strengths
Part C
Responsive Interactions & Environments (83%)
Assessment (81%)
Transition (79%)
Natural Environments (79%)
CLD Considerations (77%)
Part B/619
Responsive Interactions & Environments (81%)
Assessment (80%)
Partnership with Families (79%)
Transitions (77%)
CLD Considerations (75%)

9. Relative weaknesses identified by local programs
Part C
Ongoing Data-driven Improvement: Collection
Curriculum
Identification
Partnership with Families
Ongoing Data-driven Improvement: Use (34%)
Part B
Curriculum
Least-restrictive environments
Services are coordinated
Identification
Ongoing Data-driven Improvement: Use (32%)
education.state.mn.us

10. Steps to improve local use of data: Teacher or provider
Teacher/Service Provider
Use of assessment is part of state’s tiered quality rating and Improvement system (TQRIS)
Modules developed through Race to the Top: Early Learning Challenge grant

11. Outcomes

12. Outcomes
State Effort

13. Outcomes
State Effort

14. Outcomes
State Effort

15. Outcomes
State Effort

16. Fulcrum a : prop; specifically : the support about which a lever turns
b :  one that supplies capability for action

17. Steps to improve use of data by local administrators
State asked local administrators what would help them to make better use of outcome data.
We did what they asked us to do.

18. More Specifically… …“Package” the outcome data
Linked entrance and exit data
Demographic data
Program variables
…teach basic analysis skills
Sort
Filter
Add variables
Create and interpret pivot tables

19. Building state-level capacity to use data to improve results
Monitoring investments in professional development

20. Active Implementation Frameworks
Making It Happen
USABLE INTERVENTIONS
To experience the benefits of the intervention, what exactly are practitioners saying and doing?
IMPLEMENTATION STAGES
What steps lead to successful implementation?
IMPLEMENTATION DRIVERS
What critical program and organizational supports are needed to implement this change?
IMPLEMENTATION TEAMS
Who helps guide the change process?
IMPROVEMENT CYCLES
How can we efficiently solve problems and get better?
©Copyright Dean Fixsen and Karen Blase 
(c) Dean Fixsen and Karen Blase, 2012

21. Data and the Frameworks of Active Implementation
Useable Interventions
Family-guided, routines-based intervention
Pyramid model (TACSEI)
Classroom engagement
Stages
Drivers
Selection
Training
Coaching

22. Common Course Catalog
Course classification system about the courses taught by Minnesota teachers and service providers and completed by Minnesota students.
Phased-in throughout K-12 beginning in 2010.
Initial implementation for early childhood in

23. Centers of Excellence for Young Children with Disabilities (CoE)
Regionally-based professional Development Facilitators
Actively partner with local leaders
Bring resources to support program improvement
Support exploration

24. CESTAR: Centers of Excellence Staff, time, activities & resources
CESTAR was developed out of a need to have a system to manage comprehensive data:
implementation data in local programs,
Professional Development Facilitator time and effort,
program improvement data,

25. INCREASING STATE and LOCAL DATA CAPACITY FOR RESULTS
2015 Leadership Conference
“All In: Achieving Results Together”
INCREASING STATE and LOCAL DATA CAPACITY FOR RESULTS
Marcella E. Franczkowski
Assistant State Superintendent
Division of Special Education/Early Intervention Services
Maryland State Department of Education
Maryland State Department of Education | Division of Special Education and Early Intervention Services | July 2015

26. leadership, support and accountability for results
Our Mission
Division of Special Education/Early Intervention Services
The
leadership, support and
accountability for results
provides
to local school systems, public agencies, and stakeholders through a seamless, comprehensive system of coordinated services to children and students with disabilities, birth through 21, and their families.
Maryland State Department of Education | Division of Special Education and Early Intervention Services | July 2015

27. Maryland’s Work Results for Children with Disabilities
Maryland State Department of Education | Division of Special Education and Early Intervention Services | July 2015

28. The Strategic Plan: Moving Maryland Forward
Maryland State Department of Education | Division of Special Education and Early Intervention Services | July 2015

29. Using A Tiered Approach to Narrow the Gap A Statewide Differentiated Framework
UNIVERSAL TARGETED FOCUSED INTENSIVE
Tiers of engagement & supervision to improve birth-21 Early Intervention and Special Education results

30. Using Advanced Tools to Narrow the Gap A Longitudinal Accountability Decision Support System
LADSS Conceptual Framework–Enhanced functions and benefits
LADSS encompasses the integration of statewide demographic and outcome data with special education and early intervention services data collection tools through a linked special educational longitudinal data warehouse
One of the Longitudinal Accountability Decision Support System tools is the MD Online IEP
The next version of the MD Online IEP moves beyond compliance and promotes learning through targeted instruction that aims to narrow the achievement gap.
Changes also include the switch from Maryland State Curriculum to Maryland Career and College Readiness Standards and PARCC Accommodations when finalized.
The next version of the MD Online IEP will be available July 1, 2014.
The presentation will highlight some of the changes in the next version.

31. Diagnostic & Prescriptive Tools for Decision Making and Results
Individualized Family Service Plans (IFSP) and Individualized Education Programs (IEP)
Diagnostic & Prescriptive Tools for Decision Making and Results

32. State & Local Data Drive Professional Learning: IFSPs/IEPs

33. Implementation of a Statewide Evidence-Based Model for Data-Informed Decision Making (TAP-IT)
Team
Track
Analyze
Implement
Plan
Maryland State Department of Education | Division of Special Education and Early Intervention Services | July 2015

34. Trend/Gap Data: An Example in Reading
A Comparison of Students in General and Special Education in a Local Jurisdiction
& Students in General and Special Education in the State of Maryland
5th Grade Reading
General vs. Special Education
HOWARD COUNTY PUBLIC SCHOOLS
5th Grade Reading
General vs. Special Education
STATE OF MARYLAND
>=95
79.4
71.6
72.0
23 gap
87.3
48.5
38.8 gap
92.3
35.1
63.3
70.2
35.1 gap
29 gap
Source: Maryland State Department of Education
Maryland State Department of Education | Division of Special Education and Early Intervention Services | July 2015

35. State & Local Data Driven Resources
Local Priority Flexibility
Maryland State Department of Education | Division of Special Education and Early Intervention Services | July 2015

36. Using Innovative Resources to Narrow the Gap: Two Competitive Federal Initiatives for State-Local-School Capacity Building

37. Using State Data to Inform Public Awareness
Families
Policy Makers/Legislative
Local Leaders
Examples:
Birth – Five Legislative Booklet
“Return on Investment”
Mouse Pad “Narrow the Gap” data
Maryland State Department of Education | Division of Special Education and Early Intervention Services | July 2015

38. Maryland Spotlight on Results

39. MarylandLearningLinks.org

40. Role of Families, PTIs, & CPRCs
2015 Leadership Conference
“All In: Achieving Results Together”
How States are Increasing State and Local Data Capacity to Support Improved Results
Role of Families, PTIs, & CPRCs
Josie Thomas
The Parents’ Place of Maryland

41. Examples from Maryland
SESAC - State Advisory Panel
SSIP/SIMR
SPDG
Parent Survey Workgroup
Online IEP improvements
LEA level – SECAC, SIT

42. Additional Roles: PTIs/CPRCs
Data
How is PTI/CPRC data shared and incorporated in SEA reporting & analyses? LEAs?
2. Training
Where’s the data?
Teaching families how to ask questions
3. Coaching
Preparing parents for serving on groups where data is discussed
WI FACETS “Serving on Groups”

43. Results driven accountability at every level
Involving Parents = Improved Relationships
Develop a plan; reach out & involve everyone
Provide training to make sure everyone at the table understands data
Create a ripple
Beginning edge – lots or room for collaboration & growth
, how it’s displayed, analyzed, and used

44. NCSI Support to States

45. The NCSI Charge
Provide states with TA to support school districts and local early intervention programs to improve outcomes for children with disabilities by building capacity
Play a major role in helping states achieve the national vision of Results-Driven Accountability for special education and early intervention programs

46. NCSI Partnerships WestEd (prime grantee)
American Institutes for Research (AIR)
National Association of State Directors of Special Education (NASDSE)
Council of Chief State School Officers (CCSSO)
SRI International
National Parent Technical Assistance Centers Network
Meadows Center for Preventing Educational Risk, UT-Austin (external evaluator)

47. NCSI Approach: Differentiated TA Based on Data
8/29/2018
NCSI Approach: Differentiated TA Based on Data

48. NCSI Universal TA All States
Assigned TA Facilitator: Learn state needs, help identify solutions, leverage resources and services
Tools / professional development on significant issues
Structures to promote co-creation of tools by diverse stakeholders
Web-based conversations
Ask the NCSI information request system
Thought-leader forums with leaders in the field
Twitter chats, Facebook, and other social media
State exemplars / case studies shared

49. NCSI Targeted TA Many States
8/29/2018
NCSI Targeted TA  Many States
Cross-State Learning Collaboratives: Multidisciplinary stakeholders engaged in team-based work to identify & solve issues associated with targeted areas
State agencies, programs/districts, parents, legislators, governors’ staff, others
Teams meet face-to-face & through web-based solutions
Topics to support improved results
Direct learning with experts, peers, exemplars, hands-on TA for individualized problem solving & support
On-demand support: TA for individual states / clusters of states on topically driven issues under the four macro areas of Data Use, Knowledge Utilization, Systems Change, and Communication & Collaboration

50. Learning Collaborative Focus Areas
Early Literacy (birth-3rd grade)
Intermediate and Adolescent Literacy (grades 4 & above)
Mathematics
Social Emotional Outcomes (young children)
Graduation & Post-School Outcomes
Results-based Accountability Systems
School Turnaround
Family Outcomes (young children)

51. NCSI Intensive TA A Few States
“Needs Intervention” determination status
Thoughtful TA in-take process
Customized TA Plan developed in coordination with other TA providers who are supporting the state
TA provided per individualized TA plan

52. Upcoming Activities Professional Development Thought Leader Forums
8/29/2018
Upcoming Activities
Professional Development
OSEP Leadership Conference
Webinars on evidence-based practice
Social emotional outcomes; Leading by Convening; Multi-tiered systems of support; Reading; Mathematics; and more…
Thought Leader Forums
Measuring and reporting growth in performance for students with disabilities
Defining and building capacity
Defining levels of evidence regarding Evidence-Based Practices
Stakeholder engagement: Leading by Convening and Implementation Science

53. Upcoming Activities, Continued
8/29/2018
Upcoming Activities, Continued
Launch of Cross-State Learning Collaboratives
Tools to support SSIP Phase II efforts
Analysis of states’ Phase I SSIP submissions
Exemplars for school turnaround that intentionally addresses special education systems at the school level