1. Very Important Information Collector’s Badges & Cash Books
ADRA Annual Appeal 2017
Very Important Information
Collector’s Badges & Cash Books
Don’t forget to smile 

2. Collector's Badge - Front
ADRA Agent to enter these details for each collector
FRONT
Keep Smiling 

3. Collector's Badge - Back
Collector to sign here
Confidence now girrrl 

4. Collector’s Badge Front MUST be completed by ADRA agent
Collection region MUST be shown
Collector MUST sign on the back where indicated
NOT valid unless signed
Photograph is optional
Must ALWAYS be carried by Collector when collecting
Smile a while and give your face a rest, raise your hand to the One you love the best….

5. Cash Books Green: Door to door Red: Other annual appeal income
Carbon copy pages for receipting (use thick paper to avoid tracing to other pages)
Goes with green paying in booklet (for CAF paying in slips)
Red: Other annual appeal income
Examples – home tins, donations and sponsorships
Goes with red paying in booklet (for HSBC paying in slips)
Green
Red
You can do this ….

6. Green Door to Door Cashbook Instructions
Step by step instructions for completion
Read carefully before completing
Double-check if unsure
Use checklist provided at back of book
Ask local Pastor to sign declaration at the end
Submit to ADRA-UK before 31st May
For God’s glory and His alone

7. Enter Collector’s name here and on tin wrapper.
Enter tin number as you issue the tin to collector
Enter Collector’s ID Badge number here (per slide 2)
Page total to carry forward to summary page at the end
Enter date on which tin is returned to you
Every door to door tin issued to a Collector MUST BE labelled using a tin wrapper and recorded in this cashbook.
Keep going

8. Door to Door Cashbook Completion
Collector returns tin
Open tin and count the cash with an independent witness (not a relative)
In GREEN book, record the:
Amount collected from that tin
Date when tin was returned to you
Total collected from each page
Nearly there

9. The carbon copy at the back is a receipt to be given to the Collector
Please detach this and give it to each Collector for their own records
Don’t forget to smile

10. Door to Door Bank Paying in Slips
The GREEN paying-in book (CAF) is for depositing ALL monies collected door to door.
Paying in booklet contains three slips for Door to door collections.
Complete the paying-in slips and take the cash to your nearest HSBC branch
The paying-in slips are for “CAF Bank” but should still be deposited at HSBC bank
Please DO NOT USE over the counter paying in slips from HSBC. If you need additional paying in slips, please ask us and we will be happy to provide you with the correct ones.
Keep smiling

11. Door to Door Cashbook
Funds Collected - the total funds from each page should be entered here and totalled
Your details - please enter your church, your name, telephone number, address and Pastor’s name.
Paid into HSBC - record the date and amounts paid into the bank, then attach the counterfoil to this page.
The total banked MUST equal the total collected.
Certification- after double checking the book, the Agent together with the church Pastor MUST sign and return the cashbook to the ADRA office before the 31 May 2017.
Almost done

12. These two must agree
Nearly there

13. Final checklist
All done

14. Red Cash Book Donations & Sponsorships
All funds raised from home tins, donations and sponsorship MUST be recorded in the red cash book
Fill in all the information on the front cover
Name of church is important
Now onto this part

15. Red Cash Book - Donations & Sponsorship Instructions
Gives a breakdown of each section of the cashbook
Gives CLEAR instructions on how each section should be completed
Read carefully before starting to complete the cash book
Double-check if unsure
You’re doing a great job

16. Red Cash Book – Donations & Sponsorships
Use pages to record all donations/sponsorships
Record donations as they come in
Indicate whether or not donor wants us to claim Gift Aid
Important – for Gift Aid claims we need full names and addresses of Donors
Receipts
Use small receipt book with carbon copy pages OR;
Pre-numbered detachable strips from donation envelopes
Sum up amounts per page and transfer to page 7
You’re good at this

17. Red Cash Book – Donations & Sponsorships
Enter the date of donation, donor’s name, receipt number (from small receipt book/donation envelope) and amount in the appropriate columns
If Gift Aid is to be claimed on a donation, tick or place Y in the “Gift Aid” Column next to the donation
You also need to ensure that the donor has entered their personal details (Full name and Address) in full on the donation envelope – without this, we cannot claim Gift Aid
Confidence now

18. Red Cash Book – Donations & Sponsorships
Totals from donations or sponsorships must be recorded separately at the bottom of the each page
Page totals must be copied to the “Total Raised” section on page 7
ALL money MUST always be counted with an independent witness who is not a family member
Yes, that’s it

19. Red Cash Book – Gift Aid Envelopes with Personal Donations
Open each envelope and enter the amount donated under “Donations” in red book pages 3 - 6
Tick the Gift Aid column or enter ‘Y’ in red cash book
Check that the donor’s name, home address, donation amount and date are correctly entered on the envelope
Bank the money using HSBC slip from red paying in booklet
Return empty envelope with the red and green cash books to enable ADRA to claim Gift Aid
Keep smiling

20. Cash Book – Notes
Any monies raised in home tins are treated as donations in red book pages 3 – 6 and can be gift aided as long as full name and address of donor is given to ADRA-UK
Monies raised from children’s books are recorded as sponsorships
Receipts:
Use receipt numbers from the donation envelope stub as your receipt number in the cashbook OR;
For any other income, a receipt should be issued from the small receipt book with carbon copy pages
Getting there

21. Receipt Book
Each receipt is pre-numbered and has a carbonised duplicate
A receipt MUST be issued for all non door to door money
Receipt number should be shown against the amount in the red cash book
Keep smiling

22. Red Paying in Slips – Donations and Sponsorships
Red paying-in booklet is for depositing donations or sponsorship funds
You will be issued at least three HSBC paying in slips
Complete the paying-in slips and take the cash to your nearest HSBC bank
Please DO NOT USE over the counter paying in slips. Additional paying in slips can be requested from ADRA-UK
Keep going

23. Red Cash Book – Cash Recorded & Banked (Page 7)
The total from page 3 – 6 must be recorded under “Total Raised”
Each bank deposit MUST be shown under “Bank Deposits”
“Total Raised” MUST equal “Total Deposited”
Nearly there

24. Cash Book – Certification
When all transactions have been finalised, the cash book MUST BE signed and certified by the local ADRA Agent and Pastor
The red and green cash books together with all paying in slips, receipt books and Gift Aid envelopes, MUST be returned to the ADRA-UK office by 31 May 2017
Important to adhere to deadline as we are subject to external scrutiny i.e. audit
Well done 

25. ADRA Annual Appeal 2017
Questions ?
Don’t forget to smile 