1. Organisational Assembly @P5 March 9, 2015 Part 1

2. Why two meetings? Objectives of the Open Part of the meeting:
Introduce the Organisational Assembly to potential new members
Hear views of Organisational Members on data sharing and interoperability challenges and how they can benefit from RDA
Objectives of the OA-only part of the meeting:
Discuss the OMs role in RDA outputs adoption
Provide feedback to the RDA strategy planning
Brainstorm about RDA WG gaps and future directions
Provide ideas on recruitment of new members

3. Agenda for open part Call to Order, Juan Bicarregui, OAB co-chair
Brief introductions, Juan Bicarregui (10’)
Panel Discussion  - Data sharing challenges – Views from RDA OMs (60’)
Panel Chair: Amy Nurnberger, Columbia University Libraries/Information Services (5’)
How RDA helps addressing the challenges; how organisations do address them;
Panelists:
Ingrid Dillo, DANS, The Netherlands (10’)
Wolfram Horstmann, Association of European Univeristy Libraries - LIBER (10’)
Malcolm Wolski, Division of Information Services, Griffith University, Australia (10’)
Questions and Discussion - Questions/Comments/Views (inc 1' madness slides) (25’)
Review of the Function of the OA and OAB
Results of RDA adoption survey, Juan Bicarregui (15’)

4. Agenda for OA-only part
Call to Order - Walter Stewart, OAB co-chair (10’)
Introduction of new members
Approval of minutes from previous meetings
Report from the Strategy Consultation meeting - Walter Stewart and Juan Bicarregui (20’)
Discussion for feedback by RDA OAB members
What can OAB do to drive adoption?
Relationship with TAB – Discussion (30’)
Future directions for RDA Working Groups
Input from TAB about clustering and input from OA members about gaps in RDA work (problems that are not addressed by current RDA WGs)
Further questions and discussion with Council and TAB Representatives (20’)
Recruitment of new members
Any Other Business (5’)
Next meetings
Membership photo

5. Agenda for open part Call to Order, Juan Bicarregui, OAB co-chair
Brief introductions, Juan Bicarregui (10’)
Panel Discussion  - Data sharing challenges – Views from RDA OMs (60’)
Panel Chair: Amy Nurnberger, Columbia University Libraries/Information Services (5’)
How RDA helps addressing the challenges; how organisations do address them;
Panelists:
Ingrid Dillo, DANS, The Netherlands (10’)
Wolfram Horstmann, Association of European Univeristy Libraries - LIBER (10’)
Malcolm Wolski, Division of Information Services, Griffith University, Australia (10’)
Questions and Discussion - Questions/Comments/Views (inc 1' madness slides) (25’)
Review of the Function of the OA and OAB
Results of RDA adoption survey, Juan Bicarregui (15’)

6. Why does RDA need Org Members?
“…to represent the interests of OMs and ensure that their input and needs play a role in guiding the programs and activities of the RDA”
Providing organisational and operational advice
…to express issues raised among the organisational …
…actions that could be taken by RDA to meet organisational needs.
Interacting with the Technical Advisory Board (TAB)
…to advise on how implementable proposed product is likely to be.
Piloting opportunities …encouraging broad community adoption of RDA products
Assisting with Plenary programming and other outreach activities
Developing test-beds to support WG pilot projects
distribution of products to the community.
Encouraging and facilitating the adoption of relevant RDA “products” among organisational members to drive broad adoption.

7. Why do Organisations join as OMs?
As an Organisational Member of RDA, you can:
Participate in the Organisational Assembly
at Plenaries and between
receive a 6-monthly report on the activities of RDA
Have a voice in RDA
providing advice on the needs of your sectors and the problems faced
elect the RDA Organisational Assembly Board (later)
Become an advocate for data interoperability in your sectors
Engage with the working groups of RDA
Have the opportunity to act as early adopters for newly developed standards and protocols
Be Recognised on the RDA Website
as a leader in world data interoperability

8. Current Status (Please say if I’ve missed you!)
Organizational Members:
American University Library
Australian National Data Service
Barcelona Supercomputing Center
CANARIE
CAP Digital Cluster
Columbia University Library
CNRI
CSC
DANS
Digital Curation Center
EGI.eu
EIROForum IT Working Group
eResearch Services …Griffith University
European Data Infrastructure (EUDAT)
German Data Forum (RatSWD)
National Institute of Advanced Industrial Science and Technology (AIST), Japan
International Association of STM Publishers
Internet2
LIBER
NZ eScience Infrastructure
Purdue University Libraries
Research Data Canada
Scholarly Publishing and Academic Resources Coalition (SPARC)
Science & Technology Facilities Council
Syracuse University - Center for Qualitative and Multi-Method Inquiry (CQMI)
Terrestrial Ecosystem Research Network (TERN) and Australian Centre for Ecological Analysis and Synthesis (ACEAS)
Washington University in St. Louis Libraries
Affiliates
CODATA
ICSU World Data System
ORCID
DataCite
CASRAI

9. Agenda for open part Call to Order, Juan Bicarregui, OAB co-chair
Brief introductions, Juan Bicarregui (10’)
Panel Discussion  - Data sharing challenges – Views from RDA OMs (60’)
Panel Chair: Amy Nurnberger, Columbia University Libraries/Information Services (5’)
How RDA helps addressing the challenges; how organisations do address them;
Panelists:
Ingrid Dillo, DANS, The Netherlands (10’)
Wolfram Horstmann, Association of European Univeristy Libraries - LIBER (10’)
Malcolm Wolski, Division of Information Services, Griffith University, Australia (10’)
Questions and Discussion - Questions/Comments/Views (inc 1' madness slides) (25’)
Review of the Function of the OA and OAB
Results of RDA adoption survey, Juan Bicarregui (15’)

10. Panel Discussion (including 1' madness slides)
Panel Discussion  - Data sharing challenges – Views from RDA OMs (60’)
Panel Chair: Amy Nurnberger, Columbia University Libraries/Information Services
How RDA helps addressing the challenges; how organisations do address them;
Panelists:
Ingrid Dillo, DANS, The Netherlands
Wolfram Horstmann, Association of European Univeristy Libraries – LIBER
Malcolm Wolski, Division of Information Services, Griffith University, Australia
Questions and Discussion - Questions/Comments/Views
(including 1' madness slides)

11. Agenda for open part Call to Order, Juan Bicarregui, OAB co-chair
Brief introductions, Juan Bicarregui (10’)
Panel Discussion  - Data sharing challenges – Views from RDA OMs (60’)
Panel Chair: Amy Nurnberger, Columbia University Libraries/Information Services (5’)
How RDA helps addressing the challenges; how organisations do address them;
Panelists:
Ingrid Dillo, DANS, The Netherlands (10’)
Wolfram Horstmann, Association of European Univeristy Libraries - LIBER (10’)
Malcolm Wolski, Division of Information Services, Griffith University, Australia (10’)
Questions and Discussion - Questions/Comments/Views (inc 1' madness slides) (25’)
Review of the Function of the OA and OAB
Results of RDA adoption survey, Juan Bicarregui (15’)

12. Organisational Members Survey Results
10 Key reasons why organisations care about research data sharing and interoperability?
Better collaboration, especially internationally
Improved research practice
Policy
Improved access
Improved trust and openness
Creating teaching materials/education
Adding value to the data
Interoperability
Preservation
Visibility

13. Organisational Members Survey Results
12 Impediments to the reuse of data
Cultural resistance (not seeing sharing as in their interest)
Lack of accepted standards for metadata
Use of proprietary data formats
Data is not cleaned up and ready for sharing
Lack of resources to do it
Lack of technical infrastructure (in some disciplines)
Protection of intellectual property
Lack of skills and knowledge (in some disciplines)
Lack of provenance
Lack of universally accepted principles and practices around open data.
Lack of awareness
Lack of clear legal frameworks

14. Organisational Members Survey Results
10 Problems OMs are seeking to address through involvement in RDA
Involvement in the work of specific WG/IGs
Networking, sharing skills and knowledge, potential collaboration
Collecting case studies to highlight the benefits
Improving data deposit workflows
How to cite data, defining core data fields
Long-term archival procedures
Ensuring shared standards
International interoperability of repository
Upskilling support staff and researchers
Changing researchers attitudes

15. Organisational Members Survey Results
12 ways OMs anticipate using the solutions developed in RDA groups?”
Direct adoption by own organisation
Targeting key research events to disseminate information
Adoption is through IT support and faculty librarian groups
In some specific cases, the solutions are already in production.
Some outputs are "knowledge exchange" which advance particular project goals
interchange with the other parties makes adoption if agreed relatively straightforward, and of significant value"
integrating the knowledge or materials gained from RDA activities into institutional activities
promote “how-to” papers as a point of reference through our channels.
Where it is a priority we assign someone to the group.
Executive monitor and assess the usefulness of outcomes and promote where appropriate
Monitoring the RDA website forums
attending RDA plenaries to survey the work of as many groups as possible

16. Organisational Members Survey Results
Some other data issues that OMs would like a solution to? 
Researcher identity a standardised open repository approach
Consensus began to develop and be adopted about what standard open data practices should be.
Truly open data, truly open knowledge that satisfies the requirements of our scientific domain
Cultural change, and a sense of international shared purpose.
Behavioural change frameworks to use to help service providers fine tune their delivery efforts to increase uptake amongst researchers.
Examplars of good practice from the research community to use as a resource for service providers to help convince researchers to adopt new practices (eg faculty librarians).
Recommendations on interoperability of disciplinary and institutional data repositories, eg brokering service (alert of deposit).
Assessment and endorsement of guidelines, eg OpenAIRE guide for data repositories"

17. How do we go forward from here? Discussion.
Problems to address
Networking, sharing skills and knowledge, potential collaboration
Collecting case studies to highlight the benefits
Improving data deposit workflows
How to cite data, defining core data fields
Ways to adopt
Direct adoption by own organisation
Targeting key research events to disseminate information
Adoption is through IT support and faculty librarian groups
Benefits
Better collaboration, especially internationally
Improved research practice
Policy
Impediments
Cultural resistance (not seeing sharing as in their interest)
Lack of accepted standards for metadata
Use of proprietary data formats
Data is not cleaned up and ready for sharing
Other issues
Researcher identity a standardised open repository approach
Consensus …about what standard open data practices should be.
Truly open data, …that satisfies requirements of scientific domain

18. Agenda for open part Call to Order, Juan Bicarregui, OAB co-chair
Brief introductions, Juan Bicarregui (10’)
Panel Discussion  - Data sharing challenges – Views from RDA OMs (60’)
Panel Chair: Amy Nurnberger, Columbia University Libraries/Information Services (5’)
How RDA helps addressing the challenges; how organisations do address them;
Panelists:
Ingrid Dillo, DANS, The Netherlands (10’)
Wolfram Horstmann, Association of European Univeristy Libraries - LIBER (10’)
Malcolm Wolski, Division of Information Services, Griffith University, Australia (10’)
Questions and Discussion - Questions/Comments/Views (inc 1' madness slides) (25’)
Review of the Function of the OA and OAB
Results of RDA adoption survey, Juan Bicarregui (15’)