1. Adaptive Planning: Moving Beyond the Fiscal Year
AGA Southern Arizona Chapter
November 8, 2017

2. Budgeting versus Planning

3. Three points to consider

4. Scope Approach Term

5. Scope Approach Term

6. Foresight versus sight

7. Foresight versus sight

8. Scope Approach Term

9. Strategy versus Tactics

10. Strategy
Aspirations
Where
What
How

11. Strategy versus Tactics

12. Tactics

13. Scope Approach Term

14. Short-term management versus long-term

15. Short-term versus long-term management
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Short-term versus long-term management

16. Scope Approach Term Budgeting versus Planning

17. Budgeting

18. Budgeting

19. tells you where you are today,
Budgeting
tells you where you are today,
assists with tactics of money management,
maintains short-term financial health

20. Planning

21. Planning

22. tells you where you are going, assists in strategy with resources,
Planning
tells you where you are going,
assists in strategy with resources,
empowers long-term financial goals

23. Adaptive Planning offers flexible budgeting and planning with collaboration in the cloud using system-connected spreadsheets

24. Flexibility

25. Flexibility means we are nimble:
able to quickly change and collaborate
in order to strategically progress and grow

26. Adaptive Planning offers flexible budgeting and planning with collaboration in the cloud using system-connected spreadsheets

27. We need to collaborate, but much resides in disconnected spreadsheets

28. Adaptive Planning offers flexible budgeting and planning with collaboration in the cloud using system-connected spreadsheets

29. Adaptive Planning is like having shared spreadsheets in the cloud

30. Cloud-based means available anywhere

31. empower collaboration, keeping teams on the same page
Sharing abilities
empower collaboration,
keeping teams on the same page

32. Adaptive Planning offers flexible budgeting and planning with collaboration in the cloud using system-connected spreadsheets

33. Spreadsheets are automatically connected to each other and to enterprise systems

34. This means No more broken links or errors in spreadsheets

35. Spreadsheets are automatically connected to each other and to enterprise systems

36. Reduce or end shadow bookkeeping

37. Adaptive Planning offers flexible budgeting and planning with collaboration in the cloud using system-connected spreadsheets

38. An entire platform of tools
The Adaptive Suite
An entire platform of tools

39. Part of a suite of tools

40. Planning Reporting OfficeConnect Planning for Excel Discovery

41. Planning Reporting OfficeConnect Planning for Excel

42. Planning

46. 4 Year Plan Example

47. Grants Example

48. Main Campus and Institutional Commitment Example

49. Planning Reporting OfficeConnect Planning for Excel

50. Reporting

51. More than just capturing information AP can report on that information

53. Planning Reporting OfficeConnect Planning for Excel

54. Office Connect

55. Doesn’t just operate through the website It can connect with Microsoft Office

56. This fuels your spreadsheets, documents, and presentations with information from all that has been captured by AP

58. Planning Reporting OfficeConnect Planning for Excel

59. Planning for Excel

60. Doesn’t just operate through the website You can enter information to AP through Excel and vice-versa

62. Planning Reporting OfficeConnect Planning for Excel

63. KEY DELIVERABLE: Robust Planning/Forecasting Tool

64. S WHERE ARE WE NOW? SWOT ANALYSIS: Strengths Strength DATA!!!
Lots and lots of data
Strength
Strong and Stable UAccess Systems
Strength
Corporate Knowledge of all UAccess Systems, including Analytics
Strength
Competence and Capabilities of UA Team that supports and uses UAccess

65. W WHERE ARE WE NOW? SWOT ANALYSIS: Weaknesses Weaknesses Weaknesses
Only 2 fields in KFS to “tag” transactions: Project Code and Sub-account
Weaknesses
KFS is bound by the fiscal year - our activity is not
Weaknesses
No system for future year or project period projections

66. T WHERE ARE WE NOW? SWOT ANALYSIS: Threats Threats
Hundreds of Supplemental/
Shadow Systems on Campus
Threats
Loss of time/$ manually consolidating data
Threats
No easy way to model potential future scenarios
Threats
Talented staff spend too much time on non-value-add activity, e.g., data entry

67. EXCEL is GREAT for… Analyzing static datasets
Checking the integrity of raw data
Conditional formatting: Data, Tables, and Charts
Complex statistical analysis
Flexible reports

68. EXCEL is Bad for… Collaborative Planning and Reporting
Management Information
Example: Unit Roll Up Reports
Managing financial process workflow
Nine Circles of Excel Hell (bold are the circles that impact this audience)
1) Oops: Excel is fragile
2) Crush: Huge pain to consolidate
3) Brain Drain: Waste of time and talent
4) Finger in the air: No good for real-time data
5) Import Duties: Hard to get data into Excel
6) Group Grope: Not a management information system
7) Flatland: Excel is 2-D
8) Whodunit: Impossible to tell where changes have been made
9) Global Challenge: multiple currencies difficult in Excel

69. WHERE ARE WE NOW?
SWOT ANALYSIS: Strengths, Weaknesses, and Threats S W
Strengths
DATA!! Lots and lots of data
Strong, Stable UAccess Systems
Corporate Knowledge of Analytics and UAccess Systems
Competence and capabilities of UA Team
Weaknesses
KFS is bound by the fiscal year
KFS only has two fields to “tag” transcations: Project Code and Sub-Account
No system to project future year revenue and expenses T
Threats
Hundreds of Supplemental/Shadow Systems
Loss of time manually consolidating data
No easy way to model potential future scenarios
Talented staff spend to much time on non-value-add activity, e.g., data entry
Consolidate data automatically
Integrate with
Streamline analytics and reporting

70. S W T O WHERE DO WE WANT TO GO? SWOT ANALYSIS: Opportunities Strengths
DATA!! Lots and lots of data
Strong, Stable UAccess Systems
Corporate Knowledge of Analytics and UAccess Systems
Competence and capabilities of UA Team
Weaknesses
KFS is bound by the fiscal year
KFS only has two fields to “tag” transcations: Project Code and Sub-Account
No system to project future year revenue and expenses O T
Opportunities
RCM has moved UA from an allocated budget model to an earned budget model, which allows units to project changes in budget based on changes in activity, many years into the future.
Adaptive Planning offers a tool for the changing environment that can replace shadow system threats.
Threats
Hundreds of Supplemental/Shadow Systems
Loss of time manually consolidating data
No easy way to model potential future scenarios
Talented staff spend to much time on non-value-add activity, e.g., data entry
Consolidate data automatically
Integrate with
Streamline analytics and reporting

71. Adaptive Planning ADVANTAGES
Consolidate data automatically
Share information from anywhere
Scenario modeling and What-if analyses are EASY
Streamline analytics and reporting
Defense against breakages
Ability to track system changes
Financial process workflow

72. HOW DO WE GET THERE?

73. INTERESTED? WANT MORE INFORMATION?
At UA: Join the Adaptive Planning UAccess Community Other Organizations: