1. CONTRACT WITH LAZ PARKING FOR MANAGEMENT, OPERATION & MAINTENANCE OF PASEO, MARENGO, LOS ROBLES, HOLLY, DEL MAR, SCHOOLHOUSE, DELACEY & MARRIOTT PARKING GARAGES IN AMOUNT NOT TO EXCEED $9,373,284 FOR 3-YEAR TERM, OPTION FOR 2 ADD’L ONE-YEAR TERMS
October 23, 2017
Item # 10

2. Recommendation
Find this action exempt under CEQA as it only applies to projects that may have an effect on the environment; and
Authorize City Manager to enter into contract, based on competitive selection process pursuant to PMC Section , with LAZ Parking for management of Paseo, Marengo, Los Robles, Holly, Del Mar, Schoolhouse, DeLacey & Marriott parking garages for amount not to exceed $9,373,284 for 3 years, with option for 2 additional one-year terms at the discretion of City Manager. If all options exercised, 5 year total $15,622,140

3. Background
July 24, 2017 DOT recommended award of parking contract to LAZ Parking
City Council expressed concern with evaluation process & did not vote on staff recommendation
% distribution of evaluation criteria
Evaluation panel’s unfamiliarity with garage uses
No reference checks of proposers
Prior litigation or criminal actions

4. Initial Evaluation Process
4 proposals evaluated by panel of 3 outside parking professionals
Proposer
Criteria
Weight
LAZ
SP+
PCI
MPI
Management, Operation & Maintenance Program
30%
26.33
24.00
24.33
Price
10%
10.00
8.20
7.60
8.70
Proposer's Attributes/References/Experience
20%
17.00
18.00
16.33
15.33
Cash Management, Reporting & Audit Program
27.33
22.33
21.67
Local Pasadena Business 5%
0.00
Small & Micro-Business Preference
TOTAL
100%
80.67
76.53
70.60
70.03
Proposer
Criteria
Weight
LAZ
SP+
PCI
MPI
Management, Operation & Maintenance Program
30%
26.33
24.00
24.33
Price
10%
10.00
8.20
7.60
8.70
Proposer's Attributes/References/Experience
20%
17.00
18.00
16.33
15.33
Cash Management, Reporting & Audit Program
27.33
22.33
21.67
Local Pasadena Business 5%
0.00
Small & Micro-Business Preference
TOTAL
100%
80.67
76.53
70.60
70.03

5. Subsequent Evaluation
City Manager appointed 4 staff to “re-review” Changes made included:
Modified criteria weights
Criteria
Original Weight
Revised Weight
Management, Operation & Maintenance Program
30%
25%
Price
10%
20%
Proposer's Attributes/References/Experience
Cash Management, Reporting & Audit Program
Local Pasadena Business 5%
Small & Micro-Business Preference
TOTAL
100%

6. Subsequent Evaluation
Required information summarizing pending or threatened litigation including lawsuits and criminal offenses
Modified RFP language to allow City Council to award portions of contract to multiple proposers
5 modified proposals received on September 14
Internal panel independently evaluated proposals & scores averaged

7. Subsequent Evaluation
LAZ Parking is recommended proposer
Highest score of 85.05
Proposer
Criteria
Weight
LAZ
PCI
MPI
SP+
PCAM
Management, Operation & Maintenance Program
25%
23.75
20.00
19.50
18.25
15.25
Price
20%
19.80
18.80
16.20
13.20
Proposer's Attributes/References/Experience
18.00
16.25
16.50
15.00
Cash Management, Reporting & Audit Program
23.25
18.50
18.75
20.50
14.75
Local Pasadena Business 5%
0.00
Small & Micro-Business Preference
TOTAL
100%
85.05
76.50
73.30
71.45
58.20

8. LAZ Parking Recommended
LAZ Parking distinguishing features:
Provided specific recommendations for improvements in each garage’s functional design & signage
Provided strategic approaches to improving parking experience for public
Demonstrated understanding of garages role in Pasadena’s economic development & vitality
Provided detailed information on litigation history (4 of 5 proposers reported litigation histories)
References attested to solid performance

9. Fiscal Impact
Three-year contract amount - $9,373,284
$3,124,428 annually, includes 10% contingency
Option for 2 additional 1 year terms brings total to $15,622,140 for 5 years
Funding available in DOT’s Off-Street Parking Facilities Fund (#407)