1. Access SQL Feature
Using SQL

2. Objectives Change the font or font size
Include fields and criteria in SQL queries
Use computed fields and built-in functions in SQL queries
Sort the results in SQL queries

3. Objectives Use multiple functions in the same command
Group the results in SQL queries
Join tables in SQL queries
Compare with Access-generated SQL

4. Opening a Database
Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Access 2003 on the Microsoft Office submenu
If the Access window is not maximized, double-click its title bar to maximize it
If the Language bar appears, right-click it and then click Close the Language bar on the shortcut menu

5. Opening a Database
Click Open on the Database toolbar, and then click Local Disk (C:) in the Look in box. Double-click the Data folder, and then make sure the Ashton James College database is selected
Click the Open button
If the Security Warning dialog box appears, click the Open button
When the Switchboard appears, close the Switchboard by clicking its Close button

6. Changing the Font Size
Click Tools on the menu bar, and then click Options on the Tools menu
Click the Tables/Queries tab
Click the Size box arrow, and then click 10 in the list that appears
Click the OK button

7. Changing the Font Size

8. Creating a New SQL Query
If necessary, click the Queries object and then click the New button on the Database window toolbar
Be sure Design View is selected and then click the OK button
When the Show Table dialog box appears, click its Close button
Be sure the Query1 : Select Query window is maximized
Click the View button arrow and select SQL View

9. Creating a New SQL Query

10. Including Only Certain Fields
Type SELECT [Client Number],[Name],[Amount Paid],[Current Due] as the first line of the command, and then press the ENTER key
Type FROM [Client]; as the second line
Click the Run button

11. Including Only Certain Fields

12. Preparing to Enter a New SQL Query
Click the View button arrow
Click SQL View

13. Including All Fields
Delete the current command, type SELECT * as the first line of the command, and then press the ENTER key
Type FROM [Client]; as the second line
Click the Run button

14. Including All Fields

15. Using a Criterion Involving a Numeric Field
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Client Number],[Name] as the first line of the command, and then press the ENTER key
Type FROM [Client] as the second line, and then press the ENTER key
Type WHERE [Current Due]=0; as the third line
Click the Run button

16. Using a Criterion Involving a Numeric Field

17. Using a Criterion Involving a Text Field
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Client Number],[Name] as the first line of the command, and then press the ENTER key
Type FROM [Client] as the second line, and then press the ENTER key
Type WHERE [City]='Lake Hammond'; as the third line
Click the Run button

18. Using a Criterion Involving a Text Field

19. Using a Compound Criterion
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Client Number],[Name] as the first line of the command, and then press the ENTER key
Type FROM [Client] as the second line, and then press the ENTER key
Type WHERE [City]='Lake Hammond' as the third line, and then press the ENTER key
Type AND [Current Due]=0; as the fourth line and then click the Run button

20. Using a Compound Criterion

21. Using NOT in a Criterion
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Client Number],[Name] as the first line of the command, and then press the ENTER key
Type FROM [Client] as the second line, and then press the ENTER key
Type WHERE NOT [City]='Lake Hammond'; as the third line
Click the Run button

22. Using NOT in a Criterion

23. Using a Computed Field
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Client Number],[Name],[Amount Paid]+[Current Due] AS [Total Amount] as the first line of the command, and then press the ENTER key
Type FROM [Client] as the second line, and then press the ENTER key
Type WHERE [Current Due]>0; as the third line
Click the Run button

24. Using a Computed Field

25. Sorting the Results
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Client Number],[Name],[Amount Paid],[Current Due],[Trainer Number] as the first line of the command, and then press the ENTER key
Type FROM [Client] as the second line, and then press the ENTER key
Type ORDER BY [Trainer Number],[Amount Paid]; as the third line
Click the Run button

26. Sorting the Results

27. Using a Built-In Function
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT COUNT(*) as the first line of the command, and then press the ENTER key
Type FROM [Client] as the second line, and then press the ENTER key
Type WHERE [Trainer Number]='42'; as the third line
Click the Run button

28. Using a Built-In Function

29. Using Multiple Functions in the Same Command
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT COUNT(*),SUM([Amount Paid]) as the first line of the command, and then press the ENTER key
Type FROM [Client]; as the second line
Click the Run button

30. Using Multiple Functions in the Same Command

31. Using Grouping
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Trainer Number],SUM([Amount Paid]) AS [Total Paid],SUM([Current Due]) AS [Total Due] as the first line of the command, and then press the ENTER key
Type FROM [Client] as the second line, and then press the ENTER key
Type GROUP BY [Trainer Number] as the third line, and then press the ENTER key
Type ORDER BY [Trainer Number]; as the fourth line and click the Run button

32. Using Grouping

33. Restricting the Groups that Appear
Click the View button arrow and then click SQL View
Click the beginning of the fourth line (ORDER BY [Trainer Number];), and then press the ENTER key
Click the beginning of the new blank line, and then type HAVING SUM([Current Due])>3000 as the new fourth line
Click the Run button

34. Restricting the Groups that Appear

35. Joining Tables
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Client Number],[Name],[Client].[Trainer Number],[First Name],[Last Name] as the first line of the command, and then press the ENTER key
Type FROM [Client],[Trainer] as the second line, and then press the ENTER key
Type WHERE [Client].[Trainer Number]=[Trainer].[Trainer Number]; as the third line
Click the Run button

36. Joining Tables

37. Restricting the Records in a Join
Click the View button arrow, and then click SQL View
If necessary, click immediately after the semicolon on the third line
Press the BACKSPACE key to delete the semicolon, and then press the ENTER key
Type AND [Current Due] > 0; as the fourth line
Click the Run button

38. Restricting the Records in a Join

39. Joining Multiple Tables
Click the View button arrow, click SQL View, and then delete the current command
Type SELECT [Course Offerings].[Client Number], [Name],[Course Offerings].[Course Number],[Course Description], as the first line of the command, and then press the ENTER key
Type [Total Hours],[Hours Spent] as the second line of the command, and then press the ENTER key
Type FROM [Course Offerings],[Course],[Client] as the third line, and then press the ENTER key

40. Joining Multiple Tables
Type WHERE [Course].[Course Number]=[Course Offerings].[Course Number] as the fourth line, and then press the ENTER key
Type AND [Client].[Client Number]=[Course Offerings].[Client Number]; as the fifth line
Click the Run button. Resize each column to best fit the data by double-clicking the right edge of its field selector

41. Joining Multiple Tables

42. Closing the Query and Restoring the Font Size
Click the Close Window button for the Microsoft Access - [Query1 : Select Query] window
Click Tools on the menu bar, and then click Options on the Tools Menu. Click the Tables/Queries tab
Click the Size box arrow, and then click 8 in the list that appears. Click the OK button

43. Closing a Database and Quitting Access
Click the Close Window button for the Ashton James College : Database window
Click the Close button for the Microsoft Access window

44. Summary Change the font or font size
Include fields and criteria in SQL queries
Use computed fields and built-in functions in SQL queries
Sort the results in SQL queries

45. Summary Use multiple functions in the same command
Group the results in SQL queries
Join tables in SQL queries
Compare with Access-generated SQL

46. Access SQL Feature Complete