1. ELSA Development Foundation 101
Practical presentation

2. EDF / Basics
The Concept
National Groups contribute a certain percentage of their General Sponsorship income to the ELSA Development Foundation.
National Groups can apply for funding for an event out of the ELSA Development Foundation.
National Groups can also apply on behalf of Local Groups.
Limitation to the funding: 94% of income.
6% of General Sponsorship income from International Contacts (law firms active in more than 4 countries, or, if it’s not a law firm, a company active in more than 8 countries) and 2.5% of General Sponsorship income from National Contacts (sponsors that are not International Contacts).
What kind of events can be funded will be explained later.
Limitation to the funding, because 6% of the income will be put aside to the EDF Capital

3. The Administration Separate legal entity Separate Board of Directors
EDF / Basics
The Administration
Separate legal entity
Separate Board of Directors
Separate Board Meetings
Chaired by the Treasurer of ELSA International
Board of Directors decides to grant funding for the event or not
Chairman judges the report afterwards and pays out the grant if the report is okay
The ELSA Development Foundation is a seperate legal entity: a foundation registered in Belgium.
The EDF has a separate Board of Directors: the members of the International Board.
EDF Meetings are held seperately from regular Board Meetings of ELSA International.
The Treasurer of ELSA International is the Chairman of EDF

4. What? – Modes of Support Project Support
EDF / Basics
What? – Modes of Support
Project Support
Events constituting a core activity of ELSA
Internal Meeting Support
Organising an Internal Meeting (IPM, SAM, KAM, ICM)
Training Support
Training events or events incorporating training sessions (only if it is in English)
Network Support
Established cooperations between NGs
Expenses of NB members to ICMs
Events constituting an activity for officers of ELSA
The EDF may be used to support the following events and activities:
Project Support
(A.1) Financial assistance for events constituting a core activity of ELSA.
(B) Internal Meeting Support
(B.1) Financial assistance for organizing International Council Meetings, International Presidents Meeting, Key Area Meeting or Supporting Area Meeting
(C) Training Support
(C.1) Financial assistance for international and national training events, or events incorporating training sessions, organised to increase awareness of ELSA, or dealing in specific ELSA areas, which is catered towards an audience at least half of whom are not from the country of the organising National or Local Group.
(C.2) Travel and/or accommodation expenses of trainers for training events or sessions organised by National Groups or Local Groups.
(C.3) Travel and/or accommodation expenses of National Board members for training sessions organised by ELSA International, National Groups or Local Groups. Training support will be granted only to events and sessions delivered in English.
(D) Network Support
(D.1) Financial assistance for established cooperation between National Groups within the Network Support System (NSS).
(D.2) Travel and/or accommodation expenses of National Board member to Statutory Meetings.
(D.3) Financial assistance for events constituting an activity for officers of ELSA.

5. What? - Examples In 2014/2015 27 applications: 7 Summer Law Schools
EDF / Basics
What? - Examples
In 2014/ applications:
7 Summer Law Schools
2 Study Visits
2 Seminars/Conferences (1 with IFP topic)
1 ELSA Day
15 Others
In 2015/ applications:
5 ELSA Law Schools
4 Study Visits
5 Seminars/Conferences
5 Others
Please mention that if they have another initiative, they should feel free to apply. This is just an example.
In 2014/2015 it says Summer Law Schools and not ELSA Law Schools, because that term was not yet introduced back then.
The 12 Others for 2014/2015 are (not included above, because not interesting for Key Areas, although maybe RR EMC2):
1 RR EMC2
1 Alumni Evening
2 NCMs
3 International Internal Meetings
4 Travels of NB members to ICM
4 Trainers
The 5 Others for 2015/2016 are:
1 MCC
1 International Internal Meeting
1 Trainer
2 Travels of NB members to ICM

6. How much? Up to 1.000 EUR. EDF will only compensate losses.
EDF / Basics
How much?
Up to EUR.
EDF will only compensate losses.
Unrestricted: can be used for anything.
Restricted: limited to a specific purpose.
i.e. travels / accommodation of speakers, meals, accommodation of participants etc.
The EUR is not regulated anywhere, but it is common practice
If an event made a profit, EDF will not pay out. EDF will also not pay more than the loss that was made.
Board of Directors decides if a granted amount is restricted or unrestricted. The reason we can have for restricting the amount is that we want the OC to focus on something specific. Example: if we decide to give a grant for a conference on environmental law, we can grant them a restricted amount only to be used for travels for speakers on environmental law.

7. How? – Option 1 Application before the event, including: A budget
EDF / Basics
How? – Option 1
Application before the event, including:
A budget
Activity plan
Timetable for the event
Decision by Board of Directors of EDF
Report after the event, including:
Financial realisation
Receipts!
Decision by the Chairman of EDF to accept the report
Payment
Application before the event needs to include a budget. Timetable for the event would be very nice in order to get a better insight into the event.
Decision by Board of Directors (make clear that they can also decide not to grant anything)
Report needs to include all the receipts!
Chairman will most likely accept the report, unless it really looks like there is something wrong

8. How? – Option 2 Application after the event, including:
EDF / Basics
How? – Option 2
Application after the event, including:
Financial realisation
Receipts!
Timetable for the event
Decision by Board of Directors of EDF
Payment
Application needs to include all the receipts!
Decision by Board of Directors (make clear that they can also decide not to grant anything)

9. How? - Comparison Apply before Apply after
EDF / Basics
How? - Comparison
Apply before
You already know beforehand if you will get the money or not.
More work for applicant and EDF administrators.
Might be work for nothing if in the end it turns out that the event makes a profit.
Apply after
You do not know beforehand if you will get the money.
Less work for applicant and EDF administrators.
You already know if you made a loss or not, so you will know if it makes sense to apply.

10. When? – Application cycles
EDF / Basics
When? – Application cycles
The EDF granting timeline is divided in four cycles
After the end of a cycle, the Board of Directors has two weeks to take a decision
After the decision has been made, the Board of Directors has one week to let the applicant know about the decision

11. When? – Application cycles
EDF / Basics
When? – Application cycles
For every event, it is possible to apply in 4 cycles:
2 cycles before the opening of the event
The cycle in which the event is opened
1 cycle after the cycle in which the event is opened
Cycle deadlines:
30th of September 2016
31st of December 2016
14th of April 2017
30th of June 2017
Possibly explain this with a drawing on a flipchart or something
Give examples with different dates