1. Title IIA: Essentials Plus
Federal Grant Programs Conference
October 23, 2017
Deborah J. Walker

2. Purpose To provide districts with:
An overview of Title IIA requirements
The TIIA workbook & EdGrants
Tips for completing EdGrants & Workbook
TIIA Monitoring for FY17 – FY18
Helpful resources
An updated Title IIA Quick Reference Guide
Massachusetts Department of Elementary and Secondary Education

3. Agenda Excel Workbook EdGrants & TIIA Amendments Monitoring
Cover Page
Private Schools Tab
Narrative Tab
Budget Tab
EdGrants & TIIA
Amendments
Monitoring
Resources for Title IIA
Massachusetts Department of Elementary and Secondary Education

4. Cover Page
Make sure:
TIIA Contact Information is correct
Are you a new TIIA Coordinator or has your changed
Make sure the correct allocation is included
Make sure it is signed and dated
Massachusetts Department of Elementary and Secondary Education

5. Cover Page
Make sure all “Select Ones’ are completed and “yes” “no” options are completed
Massachusetts Department of Elementary and Secondary Education

6. Equitable Participation of Private Schools
How many of you have no private schools located within your district boundaries?
For TIIA – only private schools located within district boundaries
Please select “No” in the drop down menu
Massachusetts Department of Elementary and Secondary Education

7. Equitable Participation of Private Schools
Consult with private schools located within district:
Based on total student enrollment (not just students from the district)
Contact all private schools to determine which schools will be participating prior to submitting the application.
In consultation with the private schools, determine their professional development needs.
Complete the private school tab by completing all the yellow sections.
No funds go to the private school
District pays consultants/registrations directly
Under ESSA, regulations for private schools remain for PD only
No supplies/materials – belong to district
Need to know the topic of the PD for all privates, even though you might not know specific vendors
Massachusetts Department of Elementary and Secondary Education

8. Equitable Participation of Private Schools
Gray box will auto populate
#2. Be sure the amount you claim for program administration is the same on the budget page: District Mentor coordinator can be administrative.
#4. This is for TOTAL student population, not just the students attending the private school that live in the district.
#7. Be sure your calculations are correct.
Massachusetts Department of Elementary and Secondary Education

9. Equitable Participation of Private Schools
#9. Please Select “Yes” from the drop down menu – if you’ve completed the affirmation of consultation. This needs to be completed once for all titles
Green Box: Be sure the amount here is reflected in the budget
Yellow boxes: Please indicate the PD services that will be provided: subject specific, teaching strategies, etc. Don’t have to know the specific vendor.
Massachusetts Department of Elementary and Secondary Education

10. Consolidated Plan Overlay (CPO)
Select stakeholders that were consulted for the district improvement plan for ALL grants
TIIA Requires: Teachers, Principals, Other School Leaders, Paraprofessionals, SISPs, Parents, Community Partners, Other Relevant Community Agencies
This is to be submitted with your Title I grant
As many of you know, if the required TIIA stakeholders are not checked off, you will receive an from us asking you when the missing stakeholders will be consulted
Massachusetts Department of Elementary and Secondary Education

11. Narrative Meaningful Consultation for Title IIA
For all of the “Select Ones”, please select one
Massachusetts Department of Elementary and Secondary Education

12. Narrative Please use the drop down menu when asked
Massachusetts Department of Elementary and Secondary Education

13. Narrative
Be sure to “Select One” and also select at least one Data Source.
Both the Induction/Mentoring Reports and Educator Evaluation data are reported annually, so please complete this section accordingly.
Commonwealth Charters are exempt from both of these
On the Narrative page, there are also sections for Closing the Achievement Gap, Class Size Reduction Rationale, Prioritized Funding Assurance, and Flexing Funds. Be sure to “Select One” and include necessary information for those also.
Massachusetts Department of Elementary and Secondary Education

14. Budget (Excel) The excel budget page is optional
If you do complete it, make sure it matches what is submitted on the EdGrants budget page.
If you complete the Excel budget, make sure it matches the EdGrants budget page
“Comments” need to be thorough: we are accountable to the feds
FTE: give examples of 1 or less
Massachusetts Department of Elementary and Secondary Education

15. Budget (EdGrants) Complete all sections Drop Down – select one
Comments: Be thorough enough we know what TIIA funds will be purchasing. We’re accountable to the Feds, so we need to know enough to justify to them in the event we get asked.
FTE: Full Time Equivalent is the percent of the salary that is being paid. Only used for Line items 1 Administrative Salaries, 2. Instructional/Professional Salaries, and 3. Support Staff Salaries. Example: $4,000 is NOT 1 FTE – it would more like .2
Massachusetts Department of Elementary and Secondary Education

16. Submitting TIIA Grant in EdGrants
Everything must be completed or you will not be able to submit your grant.
Applicant Information
Applicant Contacts
Budget Entry
Project Expenditures
Attachment List
Information and Affirmation
Submissions Summary
We’re going to look at the Attachment List page and the Submissions Summary page next.
Massachusetts Department of Elementary and Secondary Education

17. Attachment List (EdGrants)
Make sure you upload:
Signed cover sheet as a PDF in the appropriate line
EXCEL workbook
Schedule A if applicable: only districts pooling their allocations with other districts need to submit this. Most do not
Massachusetts Department of Elementary and Secondary Education

18. Submissions Summary (EdGrants)
If the bottom gray button (SUBMIT) is grayed out like this one, you are missing something somewhere.
Make sure you have uploaded everything you are required to and that all sections on the other pages are completed.
Make sure you wait until that circle quits spinning because your application will not be submitted otherwise
Massachusetts Department of Elementary and Secondary Education

19. Amendments
An amendment is needed when a line item in the budget (Administrator Salaries, Instructional Professional Staff, etc.) changes by more than 10%
Submission Deadlines:
30 days prior to the proposed change
30 days before the project end date
Please that you have submitted an amendment.
For FY16: Should be very few of tho
FY17 & FY18: Not while drawdown window open
Be ready to make amendment when asked to issue one. All will be deleted when window opens
Be sure to include explanation in box on budget page – be specific
Dates: 30 days
Massachusetts Department of Elementary and Secondary Education

20. Amendments (EdGrants)
that you need to submit an amendment
TIIA will “issue” you an amendment and notify you that it is ready in EdGrants for you to make changes
Be ready to submit the amendment within a couple days of the request
Amendments cannot be issued each month when the draw down window is open (appx. the 20th to end of each month)
For FY 17, upload the amended EXCEL version of the workbook
For increase amendments, a revised signed PDF cover sheet needs to be uploaded
Notify the TIIA mailbox that you have submitted the amendment.
Massachusetts Department of Elementary and Secondary Education

21. Amendments (EdGrants)
Be sure to explain the reason for amending your grant in the box at the top of the budget page
Massachusetts Department of Elementary and Secondary Education

22. Title IIA Monitoring Why does ESE Monitor?
Purpose of Monitoring
Share best practices
Technical Assistance
Districts can showcase exceptional work
Compliance (US Department of Education requires states that accept Title IIA funds to monitor their districts)
Document, Document, Document
This year, we will monitor a few FY17 districts, but will concentrate on FY18 because of ESSA implementation.
Districts being monitored will be notified in November
Selection process: PQA: Look at workbook - concerns or best practices
Best Practices:
private school consultation; induction/mentoring, needs assessment
Asked to present
Massachusetts Department of Elementary and Secondary Education

23. Title IIA Resources
Title IIA web page:
Federal Non-Regulatory Title IIA Guidance
Federal Non-Regulatory Guidance on Equitable Services for Private Schools
Materials from today will be posted soon, including all presentations and the Title IIA Quick Reference Guide
Title IIA Grant Application Materials:
Massachusetts Department of Elementary and Secondary Education

24. Quiz Time
Yes NO
Maybe
Massachusetts Department of Elementary and Secondary Education

25. Thank You For Attending
Massachusetts Department of Elementary and Secondary Education