1. City Council FY 2017 Recommended Budget
Joint Finance Committee/ Council
June 20, 2016

2. City Council
Mission Statement
The mission of the Mayor and City Council is to provide leadership to the community through the establishment of policies which enhance the quality of life for Pasadena residents, businesses, non-profit institutions and governmental agencies, and other stakeholders, and maintain a strong and stable fiscal condition.

3. City Council Expenses FY 2015 Actual FY 2016 Revised
Expense History By Category
Expenses
FY 2015
Actual
FY 2016 Revised
FY 2017 Recommended
Personnel
$583,136
$893,181
$1,456,394
Services & Supplies
$1,170,354
$879,748
$636,497
Internal Service Charges
$338,293
$365,370
$396,822
Operating Transfers – Out $0
$6,854
Total (General Fund):
$2,091,783
$2,145,153
$2,489,713
The City Council’s budget is funded 100% by the City’s General Fund.
Personnel costs are $893,000 which funds the Mayor/Council/District Liaison salaries, along with two support staff. The increase in personnel budget during FY16 is attributable to adding 8FTEs (District Liaisons), and increased PERS and employee medical rates. Staffing changes include the addition of 8 District Liaisons.
Services & Supplies costs decreased in FY16, as costs associated with District Liaisons are now included in Personnel category. Services & Supplies include costs related to the Council’s office allowances, the City’s State and Federal legislative consultants, funding for the City’s annual audit, dues and memberships (SCAG, US Conference of mayors, National League of Cities, etc.), and postage.
Internal Service cost increases are attributable to printing costs associated with district mailings.

4. City Council
Significant Changes From FY 2016 Budget
FY2017 Budget is $344,560 higher (16%) than FY Budget
Personnel costs increased $563,213 primarily due to the addition of 8.0 FTEs for the District Liaisons conversion to City Employees.
Services & Supplies has a net decrease of $243,251 primarily as a result of eliminating the contract services for District Liaisons.
Internal Service allocations increased $31,452 for costs associated with structural maintenance, utilities, security services, and printing.
Previously discussed in Slide 1.

5. City Council Key Issues Strategies FY 2017 Key Issues and Strategies
Reduce printing/postage costs associated with Council mailings
Plan mailings well in advance to receive discounted postal rates
Utilize black & white printing vs. color on postal mailings
Send targeted neighborhood mailings rather than to entire district
In addition to U.S. Postal mail, utilize , social media, City’s website, electronic newsletters, etc. to announce District events/happenings

6. FY16 Actuals by District:
City Council
Printing, Postage and Travel – through May, 2016
FY 16 BUDGET
FY 16 ACTUAL
FY17 PROPOSED
Postage
$79,500
$121,502
$105,000
Printing
$59,000
$48,252
$65,000
Travel
$16,500
$3,442
TOTAL
$155,000
$173,196
$186,500
FY16 Actuals by District:
Dist. 1
Dist. 2
Dist. 3
Dist. 4
Dist. 5
Dist. 6
Dist. 7
Mayor
Shared Postage
$22,839
$19,770
$38,845
$22,587
$30,925
$14,453
$20,038
$1,639
$2,100