1. Microsoft Office Introduction

2. How to Login Access www.lifetimelearning.org.uk
Scroll down the page, on the bottom right of the page there will be Login menu.
Enter your login credential then you will be redirected to the Training Page.
Username: LifetimeLearning
Password: Lifetime1

3. Improve knowledge and understanding of Microsoft Word
Goal
Improve knowledge and understanding of Microsoft Word

4. Create and Manage Documents

5. Getting familiar with Word
Tabs
Command group
Ribbon
Word count
Page number
Document view
Zoom

6. Creating documents
New
Blank document
Templates
Open
Existing document

7. Saving Save as Save Use Save as to make a copy Save as type eg PDF
Remember to save as you go along!

8. Sharing

9. Layout Orientation Margins Landscape vs Portrait
Normal/narrow/moderate/custom

10. Spell check and grammar options
Run spelling/grammar check
Ignore or change to suggestions
Automatic checking
Change automatic settings
Info→ Options → Proofing
Spelling errors
Grammar errors

11. Printing
Preview

12. Formatting Text, Paragraphs and Sections

13. Text Formatting Size Font type Colour Highlighting Bold Italics
Underline
Select text to modify

14. Cut, copy and paste Cut → Paste Copy → Paste moves content
duplicates content

15. Find and replace

16. Indenting Indented First line indent Left Indent Hanging Indent
Right tab
The tab key Ruler Changing indent size
Indented
Not indented

17. Spacing

18. Page breaks Show/hide Can improve text flow
Useful to format sections differently
Delete break
Show/hide
Show/hide

19. Columns Select desired text Choose number of columns
Insert column breaks

20. Headers and footers Appear on every page of document
To create header or footer:
Insert→ header/footer
Click “Close Header and Footer” when finished
Double-click header/footer to edit
Preset headers and footers

21. Page Numbers
Double-click header/footer Open Design tab Insert date/page number etc

22. Styles Useful for creating Table of Contents
Can make document look more professional
To apply a style:
Choose text to format
Home→ styles command group
Modify style by right-clicking on it

23. Themes
Set of colours, fonts etc that makes it easy to change entire document Can be customised

24. Tables and Lists

25. Lists Choose bullet style Customise bullets Make numbered lists
Define new bullet
Font → Font colour
Make numbered lists
Multilevel lists

26. Hyperlinks Choose file location Paste URL address here
Provide easy access to websites or other documents
Hyperlinks can be a phrase
Useful MS training course
Choose file location
Paste URL address here

27. Tables Insert blank table Convert text to table
Choose number of rows and columns
Convert text to table
Choose how to separate text
Add and delete rows/columns
Right click→ Insert or delete
Table style
Delete cell or entire column/row (shift cells left/up, delete entire row/column)

28. Insert and format objects

29. Inserting pictures
Choose from pictures saved on your computer Insert online pictures Consider copyright law

30. Text wrapping
Allows you to move the image more freely Select image to wrap text around Format tab appears Select wrap text and choose from the text wrapping options Or choose a page position for the image

31. Formatting pictures
Crop and crop to shape Border Brightness/Contrast Colour- saturation, tone, colouring Artistic effects Styles Compress- lower resolution and deletes cropped areas

32. Shapes
Insert→ Shapes Change shape size Add and edit text in shape Shape effects Shape style Fill colour Outline- colour, thickness, dashed

33. Arranging different objects
Change shape order

34. Arranging different objects (2)
Align objects to left/centre/right of page
Align objects with each other- align top/middle/bottom

35. Arranging different objects (3)
View gridlines
Rotate

36. Arranging different objects (4)
Distribute objects evenly
Group and ungroup
Horizontally
Vertically

37. Charts
Insert→ Chart Choose chart type- bar, pie etc

38. Charts (2)
Enter data into spreadsheet that appears Give chart a title
Enter data

39. Charts (3)
Design tab Edit data Change style, colour or chart type

40. Smart Art graphics

41. Smart Art graphics (2) Add bullet points Change hierarchy
Change colour
Change layout

42. Sharing and collaborating

43. Tracking changes All markup: Simple markup: No markup:
shows all of the edits
Turn on track changes Changes appear as coloured writing Deleting text crosses it out
Simple markup:
indicates whether changes have been made
No markup:
shows document with changes made

44. Track changes: accept or reject changes

45. Comments

46. Comparing documents
Word will highlight the changes made using the same markups as track changes

47. Finalising documents Document Inspector
Allows you to remove things you might like to keep private

48. Protecting documents
Prevents or discourages others from editing the document

49. Take-Aways By the end of this training you should:
Have a firm understanding of Microsoft Word
Self reading for more insights:
Word 2013, GCF LearnFree.org-

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