1. SAP Drawing updated automatic send mail to supplier
IT Department
Date :06-Sep-16

2. Objective and Benefit
Automatically send updated drawing to concern supplier
Minimize waste
Reduce manual job
Detect human error
Get correct material on time
Implementation scope
Phase I : Trial run for plant PSB5 (CDBU-LOB1,CDBU-LOB2)
Next phase : Apply to all DET plants

3. Project Organization Project manager User Member IT Member
Kanokporn (CPC)
User Member
Yardchon
Veeranee
IT Member
Sichon
Kesarin.Sriin

4. Project schedule Phase I 1. Get requirement : 31 Aug - 9 Sep
2. Blueprint : Sep
3. Program and Testing : 19 Sep - 4 Nov
4. Final preparation : 7 Nov
5. Go-live and support : 15 Nov

5. As Is
Document Center: Notify for ECN List to concern Departments
CPC/MC: Manually checked ECN Find concern material and Vendor
CPC/MC: go to SAP/PLM to download documents
CPC/MC: Send to supplier with attached material documents

6. To Be SAP System Delta Website
System: List designed part which has updated drawing
SAP System
(Daily Background Job)
System: Download material documents from SAP to web attached folder
System: Send alert mail to concern supplier (Send material list with attach link for download document)
Mail CC: each individual CPC
Delta Website
Supplier: Go to DELTA website
and download material documents

7. To Be Supplier SAP system DELTA Website Send Alert Mail
Login to DELTA website
Download documents
Download documents
SAP system
DELTA Website

8. Requirement List designed part which has updated drawing
-Designed part following material group in excel file
-Document Released Date = Current Date
Find vendor code of above part from source list .Exclude vendor 84xxx (Delta vendor)
If can’t find --> check vendor code from old part no.
(Old part no. = Last digit of current Part no. -1)
Send part list to supplier by attach Delta website link
Supplier (non EC) logon Delta website for download documents
Material refer class DET_MATERIAL_GROUP
Part xxxx00 If don’t have vendor not send (can’t use old part no. -1 )

9. Scheduled Job & Send mail conditions
Run job by daily
Run at 23:00 (Document Released Date = Current Date)
Condition
Mail To : Supplier  get in SAP table(Maintained by admin)
Mail CC: individual CPC ,refer CPC user (TH00-CPCxx) from source list (Last maintain)

10. Scheduled Job & Send mail conditions
Attached Material List
Attached Delta Link

11. Website for Download Document
Internal Link
Supplier Link
After click link from ,will go to this website.
Then input Logon ID(Vendor code), password and click Submit.

12. Website for Download Document
Click download document

13. Website for Download Document
System will show the file, you can Review or Save to your computer

14. Website for Download Document
User Authorization
**For Administrator only**
1.Select User group ( Vendor or Admin )
2.Select Plant
3. Input user name
If User group = Vendor must input User name = Vendor code
4.Input password
5.Input Vendor’s
6. Select authorization control
(For Vendor should active 01 and 03)
7.Click “Save”

15. Website for Download Document
Change Password
Fill in Old Password
Fill in New Password & Confirm new password again.
Click Submit.

16. Smarter. Greener. Together.
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