2. Programme Message from the Chief Executive.
Council structure and organisation overview.
Role of local government.
The electoral process.
What if you are elected?
Introductions:
Richard Briggs – Chief Executive
Dale Ofsoske – Electoral Officer
Julie Hardaker – Hamilton City Mayor
Housekeeping:
Emergency Exits
Mobile Phones – turn off
Toilets
Handouts
Questions
Tea & Coffee to Close

3. Message from the CE About me. Roles and responsibilities.
My focus as CE.
Financial Strategy.
Challenges and opportunities.
Questions?

4. Current Financial Challenges
Everyday revenue covering everyday costs of running the city:
rates, fees and charges – shortfall
we must not keep borrowing to do this.
Responding to unprecedented city growth:
we can’t control growth, we can only control how we respond to it
aligning those benefiting from growth, paying for growth.
How much and what to invest in a liveable city:
core infrastructure needs – roads, pipes
community amenities – theatre, parks, playgrounds
levels of service.

5. Annual Plan Growth

7. Venues Tourism and Major Events Strategy and Communications
Council structure
Chief Executive
Community
Infrastructure
Venues Tourism and Major Events
Strategy and Communications
City Growth
Corporate

8. Role of Local Government
Established in statute.
Authority to make decisions in the best long-term interests of the community.
Consists of city, district and regional councils:
Waikato is one of 11 regional councils
Hamilton is one of 11 city councils
there are six unitary authorities.

9. Organisation overview
Arts and Culture: theatres, libraries, Museum, arts, active communities.
Recreation: pools, indoor recreation, Zoo.
Planning and Development: city planning, planning guidance and compliance, building control.
Economic Development: economic initiatives, strategic property investment, Claudelands, stadiums.

10. Organisation overview
Safety: animal education and control, environmental health and public safety.
Community support: community development, emergency management, housing.
Democracy services: governance and public affairs, partnership with Maaori.
Stormwater: stormwater network, catchment management.

11. Organisation overview
Parks and green spaces: Hamilton Gardens, community parks, sports parks, cemeteries and crematorium.
Rubbish and recycling: refuse collection, waste minimisation, landfill site management.
Transportation: transport network, parking management.

12. Organisation overview
Sewerage: sewerage collection, sewerage treatment and disposal.
Water supply: water treatment and storage, water distribution.
Overhead and support units.

13. General facts and figures
Councillors’ only employee: Chief Executive.
Number of staff: approx
Annual expenditure: $224,420,000.
Number of sites: 24.
Number of residents: 165,400 (June 2017).
Rates: $153,696,000.

15. By-Election overview General electoral information.
Key election dates.
Map of East Ward.
Electoral roll.
Candidate qualifications.

16. By-Election overview (continued)
Nomination process.
Campaigning.
Candidate expenditure.
Scrutineers.
Results.
Resources.

17. General electoral information
East Ward has 55,369 electors.
Vacancy is one East Ward Councillor.
By-Election held by postal vote.
By-Election Day Saturday 17 February 2018.
Electoral systems used – First-Past-the-Post (FPP).
By-Election required to be conducted independently of Council.

18. Key election dates
24 November 2017 Nominations open. 22 December 2017 Nominations close (noon). 26 January 2018 Voting period opens. 17 February 2018 Election Day, preliminary results after noon.

19. Map of East Ward

20. Electoral roll Two electoral rolls available.
Resident electoral roll (55,306 electors):
New Zealand citizen or permanent resident
aged 18 or over
resided continuously in New Zealand for one year or more
resided at an address for one month or more.
Ratepayer electoral roll (63 electors):
for non-resident electors
updated every three years
by application, not automatic.

21. Candidate qualifications
A New Zealand citizen.
Over the age of 18.
Enrolled on any parliamentary electoral roll.
Candidates (or spouses) with contracts with Council over $25,000/year, if elected, require prior approval from The Office of the Auditor-General.
Any Council employee elected must resign as employee before taking up position.

22. Nomination process Nominations open Friday 24 November 2017.
Nomination papers available from:
Elections Office, Hamilton City Council, Municipal Building, Garden Place, Hamilton
phone
hamilton.co.nz/byelection.
Cannot nominate yourself.
Nominated by two electors from East Ward.

23. Nomination process (continued)
Each nomination requires:
nomination paper
$200 (inc GST) deposit
150-word candidate profile statement
recent passport-size colour photo
evidence of NZ citizenship.
Nomination deposit refunded:
if poll > 25% lowest successful candidate.
Candidates can have affiliation or be independent.

24. Nomination process (continued)
Unacceptable affiliations:
might cause offence
likely to confuse or mislead electors
is an election slogan.
Nominations close noon, Friday 22 December 2017.
If candidate profile statement supplied:
statement on principal place of residence (within or outside of East Ward).

25. Campaigning Campaigning can occur anytime.
Election signs – from Friday 17 November 2017 to midnight, Friday 16 February 2018.
Refer to online guide to election signs.
Election signs must show details of authorising person.
Candidates or their agents must not collect voting documents from electors.
Be mindful of election offences.

26. Candidate expenditure
Candidate By-Election expenditure limit is $50,000 (incl GST).
Candidates to retain receipts for all By-Election-related expenditure.
Applicable period three months before By-Election Day.
Expenditure to be GST inclusive.
Electoral donations and expenses form must be completed and returned by Tuesday, 17 April 2018.
Forms available for public inspection.
Care to ensure accurate (declaration).

27. Scrutineers Candidates may appoint scrutineers. Can observe:
roll scrutiny process (during voting period)
counting of votes (after close of voting).
Must be aged over 18 years.
Scrutineer appointment before 12 noon, 16 February 2018.
Vote processing centre based in Auckland.

28. Results Voting closes noon, 17 February 2018.
Preliminary results around 3pm.
All candidates ed, media advised.
All results available on hamilton.co.nz/byelection.
Final results available Monday, 19 February 2018.
Public Notice of results on Wednesday, 21 February 2018.

29. Resources available hamilton.govt.nz/byelection.
Electoral law: legislation.govt.nz.
Attend a Council meeting.
Talk to the Chief Executive, Mayor or Councillors.
Contact the Electoral Office

30. We’re here to help you Electoral Officer: Deputy Electoral Officer:
Dale Ofsoske, Election Services
PO Box 5135, Wellesley Street, Auckland 1141
phone
Deputy Electoral Officer:
Lee-Ann Jordan, Hamilton City Council
Municipal Buildings, Garden Place, Hamilton
phone

32. What if you are elected? Taking office/induction.
Key responsibilities.
Meetings.
Remuneration.
Expenses and allowances.
Resources.

33. 2016