1. Preparing, Setting up & Managing your Competitions
Season 2018
MUs/ Competition Managers
NOTE: NEW URLs –

2. SESSION OVERVIEW Content
1. Registration & Competition Management Regulations
2. Registration
3. Competition Management
4. Accreditation Requirements
5. Code of Conduct
6. Registration Regulations
7. Competition Regulations – Grade Settings, Ladders, Competition Settings, Result Types, Advanced Grade Settings, Match Types, Season Fixtures & Re-Grading
8. Case Management
9. Competition Management Reporting
10. Next Steps
RugbyAU website:
Rugby Link pages:

3. Registration & Competition Management Regulations
RATIONALE
Australian Rugby contend that where Clubs are undertaking the majority of the registration and competition management tasks with a high level of accreditation compliance.
Clubs will be creating a financially sustainable platform for themselves through ensuring all players pay or commit to pay at the time of registration and receive their Club fees in a timely fashion
Clubs have collected the latest most accurate and relevant participant information and minimised risk
Clubs are providing complete and full match information for their community and accurately recording incidents and injuries for the safety and welfare of their players
Through the accreditation compliance targets for non-playing members, Clubs are ensuring their Club is a safe, inclusive and fair environment through the education and training of volunteers taking on defined roles.

4. Registration
Online self-registration for ALL players, non-playing members (committee members and team officials - coaches, managers, first aid/medical staff etc.) and match officials; and
Online payment for ALL Players (full or part payment).

5. Registration Benefits:
Accurate participant records, compliance with Rugby Australia insurance scheme for effective registration and legislative requirement regarding individual adherence to term and conditions of registration.
Automatic settlement of registration liability to all entities supporting individual insurance responsibility and reducing on paper debt and subsequent manual invoicing fee collection process.
National Targets:
90% online self-registration
80% online payment

6. Competition Management
Online competition management for ALL competitions;
Online Team selection for ALL matches in competitions (includes players and team officials);
Online recording of match information for ALL competition matches (result, player statistics, incident and injuries); and
Online case management of incidents and injuries – for all Competition matches (includes players and team officials).

7. Competition Management
Benefits:
Centralised online view providing stakeholders with access to competition specific information, plus compliance with player safety and welfare regulations.
Accurate view, recording and reporting of participants taking part in matches
Accurate recording of match statistics, incidents and injuries
Accurate incident and injury outcome case management: exclusion and suspension automation, file storage and historical injury and judicial records
National Targets:
90% of all competitions managed online via Rugby Link
80% of all teams selected online
80% of all teams recording incidents and injuries online

8. Accreditation Requirements
Mandatory accreditation requirements for all Team officials and Match officials for ALL competition matches.
ALL Coaches minimum accreditation - Smart Rugby, Member Protection/Inclusion & Code of Conduct;
Managers hold minimum accreditation – Rugby Link Team Manager Tasks, Concussion & Serious Injury Management, Member Protection/Inclusion & Code of Conduct;
ALL Competition Managers minimum accreditation - Rugby Link Preparing, Setting-up and Managing Competitions, Concussion & Serious Injury Management, Member Protection/Inclusion & Code of Conduct;

9. Accreditation Requirements
ALL Match Officials minimum accreditation - Smart Rugby, Member Protection/Inclusion & Code of Conduct;
First Aid/Medical staff hold a minimum accreditation – First Aid in Rugby [WR online] + Concussion & Serious Injury Management
Each Club to have an identified Ground Marshall holding a minimum accreditation – completed the Ground Marshall Course
Member Protection accreditation requirements for ALL Clubs identified designated Member Protection Contact that is accredited – MPC accreditation (Member Protection/Inclusion & Code of Conduct)

10. Accreditation Requirements
Benefits:
Educated and informed team officials supporting quality rugby experiences for all stakeholders
Adherence to government legislation
Safe, inclusive and fair environments driving participation via a quality Rugby experience
National Targets:
As measured at 30 June 2018 via National Accreditation Audit
95% of Coaches listed on electronic team sheets holding an active Smart Rugby Accreditation
75% of Managers listed on electronic team sheets holding Manager Accreditation (Senior or Junior)
95% of Competition Managers completed minimum accreditation
75% of First Aid/Medical staff hold minimum accreditation
75% of Clubs with an accredited Ground Marshall
95% of Clubs with an accredited Member Protection Contact

11. Systems Development ‘enablers’
Single sign-on through Rugby AU portal, recurring part payment automation, Competition Rugby discounting across XVs, 7s and Touch 7s, Casual Senior registration type, Accreditation Manager reporting, Competition grade setting enhancements & Rugby AU Learning Centre online courses and modules. 

12. Online Registration & Payment FAQ’s
FOR CLUBS
The Club covers the registration fees for players, how do they register?
 How do we handle government vouchers for our junior players?
 What happens if a player doesn’t have a credit card?
 What’s happens if the registration fees are too high to pay all at once?
 FOR PLAYERS
I don’t have a credit card
 I cannot afford to pay the registration in full when I register
 I want to pay my Club cash
 I want to use a direct debit plan
 I have a government voucher so how can I pay online?
 What happens if the government voucher is less than the registration fee?
What happens if the government voucher is more than the registration fee?
 The Club registration is free so how do I register?
FAQs available on Resource Library:

13. Code of Conduct Associated policies, codes and guidelines
Registration Terms and Conditions
Players
Non-Playing members
Match Officials
Policy Register:

14. Registration Regulations
Effective Registration - Liabilities
Registration Categories
Competitions and Events
Primary, Secondary & Conversion
Clearances
Sanctions
Refund/Reversal of Participant Fees & Levies
Registration Business Rules
Registration webpage:

15. Registration Regulations
Administrator Set Up
Registrations Open 2018
Lock date (day registrations open)
Registration Types & Fees – NPRF (MUPRF) & Association
Reporting – Registration Detail and Enterprise
Registration Regulations 2018 available on Registration webpage:

16. Player Registration Business Rules - Competition

17. Player Registration Business Rules - Event

18. State Registration Fees
Competition Management > Registrations > Registration Types
Member Union Registration Type Fee Setup self-help guide:

19. Association Registration Fees
Competition Management > Registrations > Registration Types
Association Union Registration Type Fee Setup self-help guide:

20. Registration V4 Updates
Competition Participation > Online Forms > Configuration > Signup Forms
ALL Clubs need to create NEW online registration forms
Custom Person List Reporting
Part Payment Registration Report
Custom Person Fields:
Custom Person Filter & Custom Person List:
Custom Person List:
Registration self-help guides will updated in early December on the Resource Library:

21. Grade Settings
Competition Management > Competition > Grades > Maintain Grades, Teams and Ladders > Edit
Grade Name (mandatory)
Ensure ‘Active’ is ticked (default)
Grade sort order
Grade Type (mandatory)
Age qualification - where there is a maximum or minimum (or both) age limits for the grade, enter the date of birth as follows:
No age restrictions: Leave both From and To DOB fields blank
Maximum age restriction (eg player must be Under 17, Under 18 at a certain time within the season): Enter the earliest DOB the player can be in the From DOB field, leave the To DOB field blank
Minimum age restriction (eg player must be Over 45, 50): Enter the latest DOB the player can be in the To DOB field, leave the From DOB field blank
Minimum and Maximum age restriction (eg player must be between 16-18): Enter both To and From DOB fields
Note: the DOB values must be updated every season. Players selected in teams where age restrictions apply who do not meet the age requirements will be listed in the Ineligible players in grades with age restriction exception report.
Default match start time
Recommend ticking ‘Set match status to Confirmed (Not Official) when entered by Competition Manager’
Require coach selected with team (recommended), Require Team Manager selected with team (recommended), Require Assistant Referee selected with team (optional)
Player Points (premier grades?)
Match Result Entry Settings (optional)
Player score entry settings
Recommend ticking ‘Player score locked when match is made official’
How many grades to setup?
Premier & Reserve Grade?
U10 Gold and U10 Black?
Rugby Link Resource Library:

22. Ladder calculation method Bonus Points Club Championship Ladders
Competition Management > Competition > Grades > Maintain Grades, Teams and Ladders > Ladders
Ladder calculation method
Bonus Points
Club Championship Ladders
Club Championship Ladders self-help guide:
Rugby Link Resource Library:

23. Competition Settings
Competition Management > Competition > Competition Settings > Registration
‘Require Registration’
Require reg and prevent selection
Require financial status and prevent selection
‘Registration Type’
Application to competition, e.g. U10 Junior plus U11 Junior
Rugby Link Resource Library:

24. Result Types
Competition Management > Competition > Competition Settings > Result Types
Abandoned (No Match) should be selected as a match result when a match is abandoned in the FIRST HALF, no result stands.
When a match is abandoned in the SECOND HALF the corresponding win – loss – draw match result stands and should be defaulted accordingly.
Rugby Link Resource Library:

25. Advanced Grade Settings
Competition Management > Competition > Grades > Advanced Grade Settings
Advanced Grade Settings
Juniors included in Player Participation per week report in 2017.
Automatic Team Selection options:
Select Previous Match Team (recommended)
Select Squad
No Automatic Selection
Squad update flag options:
Allow Update (recommended)
Auto update
Locked
Squad lock round number
Max number of substitues
Note, can change based on grade
Include in player participation per week report
Yes (recommended) – juniors added in 2017 by ARU
Rugby Link Resource Library:

26. Competition Management > Competition > Draws > Create Draw
Match Types
Competition Management > Competition > Draws > Create Draw
Match Types added into Rugby Link, will impact team sheets. Determined by ‘Match Type’ when creating the draw
15-a-side (juniors and seniors)
12-a-side
10-a-side
7-a-side
Rugby Link Resource Library:

27. Competition Management > Competition > Grades > Re-grade Team
Options available
Copy played matches and ladder points into destination grade
Move player matches and statistics from source to destination grade (new, can only be selected if you choose option 1 “copy played matches and ladder points”)
Replace migrated team with BYE in the source grade
Team Re-grade self-help guide:
Rugby Link Resource Library:

28. Competition Management > People > Case Management
Case Management self-help guide:
Injury v Incident
Suspension/ exclusion period
Case status
AWS evidence files

29. Competition Mgt Reporting
Competition Management > Reports > Competition Reports
Competition Management > Reports > Case Management > Reports
Competition Mgt Reporting
Player History
Matches Played by Team
Incident Discrepancy Report
Incident Detail Report
Injury Detail Report
Exception Reports
Unavailable Players Report
Team Official History Report
Team Count Report
Team Count Summary Report
Competition Management Reporting:

30. Next Steps Actions 2018 Season Support
Confirmation of affiliate and MU level fees
Competition rules and regulations system settings
Communication competition rules and regulations/ Rugby Link alignment 2018
Promoting Rugby Link training sessions (LMS, online webinars, F2F)
Competition setup 2018
2018 Season
Member Union/Competition Admins 2018 season access and set up – Monday 4 December 2017
Club admins 2018 access and setup (new online forms required) – Wednesday 13 December 2017
Participation 2018 registrations go live – Thursday 4 January 2018
Support
Running Rugby
Rugby Australia Learning Centre
Rugby Link website
Rugby Link Helpdesk or InteractSport, system provider, technical support via ticket
Rugby Link Support:
InteractSport Support:
Ticket:
Rugby Link Resource Library:

31. Thank you for attending. All the best for your 2018 Rugby season!