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Implement best practices with Office 365 Groups
9/8/ :24 AM BRK3042 Implement best practices with Office 365 Groups Siva Shanmugam Principal PM Manager @sivsha_s | Martina Grom Office 365 MVP, Microsoft RD, atwork @magrom | © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Agenda - Best Practices for Office 365 Groups
9/8/ :24 AM Agenda - Best Practices for Office 365 Groups 1 2 3 How do I manage groups at scale? How do I keep groups safe & apply governance? How do I migrate/upgrade from traditional collaboration tools to groups? © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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How do I get started with Office 365 Groups?
9/8/2018 How do I get started with Office 365 Groups? © 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Microsoft 365: Universal Toolkit for Teamwork
Outlook SharePoint Yammer Office Apps Teams & Calendar Intranets & Content Management Connect Across the Organization Co-Author Hub for Teamwork Office 365 Groups Single team membership across apps and services Microsoft Graph Suite-wide intelligence connecting people and content Security and Compliance Centralized policy management
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How are organizations managing groups successfully?
OPEN Everyone can create groups (default). Using all teamwork apps to meet their diverse needs. Consistent classification and policy enforcement. CONTROLLED Creation is limited to certain business units/users. Progressively expand self-service during O365 apps onboarding. Guide users to collaboration choices. COMMON Processes in place Reporting & monitoring Change management
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9/8/2018 Can I bring self-service to users and keep control and governance for Groups? © 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Workflow for controlled Groups creation
9/8/ :24 AM Workflow for controlled Groups creation 1. User enters group name in PowerApps 2. Data is sent to SPO list 3. Flow is triggered and sends approval 4. Manager accepts or rejects the request 5. Reject: Sender gets a denied 6. Accept: Azure function starts 7. Azure function creates the group + owner 8. Flow sends to sender © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/8/ :24 AM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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How do I manage Groups at scale?
9/8/2018 How do I manage Groups at scale? © 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/8/ :24 AM Tools to manage groups Security group for Group Creation Set up a security group which is allowed to create groups Pro Tip: use a dynamic security group! Naming Policy Naming convention set on display name and alias during create/edit imposing custom blocked word check Expiration Policy Admins set a duration to expire groups and group owners need to attest the continuing need for their group. Soft Delete and Restore Admins and IWs can soft delete groups, and the groups and it contents across workloads will be stored for 30days. Groups reporting Admins can view the total groups vs. active groups and the activity across group workloads. © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/8/ :24 AM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Expiration Policy – Group owner experience
9/8/ :24 AM Expiration Policy – Group owner experience Group Owner Renew expired groups Restore expired groups that were soft deleted © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Soft Delete and Restore
9/8/ :24 AM Soft Delete and Restore Deleted Group contents across workloads are stored Any group that is deleted is stored in a separate container for 30days Restore the soft deleted group Admins can restore the soft deleted group and its contents within 30 days of deletion Hard Delete the group Admins can hard delete the group and bypass the soft deletion if required © Microsoft Corporation. All rights reserved.
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9/8/ :24 AM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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How do I keep groups safe and apply governance?
9/8/2018 How do I keep groups safe and apply governance? © 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Groups Admin Notification and Alerts
9/8/ :24 AM Groups Admin Notification and Alerts Options Notification settings for Groups Alerts for Groups behavior Proactive settings for unusual behaviour © Microsoft Corporation. All rights reserved.
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Best Practices – at Microsoft
9/8/ :24 AM Best Practices – at Microsoft Policy enforcement for groups in Microsoft Enabled Enable self-service Yes Collect classification User awareness Usage guideline Set public vs. private based on classification Yes (Custom) Guest access/external based on classification (HBI) No (future) Guest membership disallowed with classification (HBI) © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Policies for Guest Access - Best Practices
User managed Guest inviter role - Setup a policy so that users with this role can only invite guest This can be set using user AD properties such - Title, Job Description Domain managed IT-Managed Guest approved by IT admin can be approved and added to groups.. Add guests through B2B portal and turn off sharing for tenant Admins can create an allow/deny list of external partner domains that are allowed to be added as guests. Reach IT approved list of domains Guests Only IT admin Title = Manager Guests User Guests
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How do I upgrade from traditional collaboration tools to groups?
9/8/2018 How do I upgrade from traditional collaboration tools to groups? © 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Exchange - Best Practices
9/8/ :24 AM Exchange - Best Practices AAD connect for hybrid O365 Groups can be sync’d down to on-premises as Distribution Lists On-premises users can send mail to the O365 Group similar to a DL Distribution List, Public Folders Migration Migrate your current DL’s and Public Folders into Groups One Click in EAC for DL’s PowerShell for Public Folder Public Folder Migration | Upgrade DL’s to Groups | Configure Office 365 Groups with on-premises Exchange © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Upgrade classic Sites to Team Sites (Groups)
Microsoft Ignite 2016 9/8/ :24 AM Upgrade classic Sites to Team Sites (Groups) SharePoint - Connect a classic site to an Office 365 group (team site) Giving the ability to take an existing SharePoint Online team site and connect it to an Office 365 Group. The group provides membership management and other services like shared calendar, Planner, etc. once it is created. This new capability will make it easy for organizations to take their existing SP online sites to Groups. They can continue to use migration tools on FastTrack to migrate the content easily and get started with Groups. © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Groups and Yammer - Best Practices
Proper Setup of Yammer Network Consolidate all Yammer networks into one Yammer identity management Clean up your Yammer identities Setup O365 as main Identity provider for Yammer Allow only licensed users to access Yammer Enable Group creation through Yammer For Team collaboration out of Yammer and Integration with Groups (Big) Advantage! File and search through SharePoint Online
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Groups and Teams - Best Practices
Link an existing private group to a Microsoft Team If Office 365 Group is private you can open it up from Teams Use main Planner Site for Group plannings Sub-plans in Teams are not visible in Main Group Planner Site
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Azure Active Directory licensing requirements
9/8/ :24 AM Azure Active Directory licensing requirements Capability Free Premium P1 Create, read, update, delete X Group activities report Soft-delete & restore Hidden membership Dynamic group membership Self-Service group management Group creation permissions Groups naming convention Groups expiration Usage guidelines Default classification Documentation: What is Azure Active Directory? | Azure Active Directory pricing © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Session takeaways and actions
9/8/ :24 AM Session takeaways and actions Learn PowerShell and Azure Learn about Office 365 groups best practices. Find all resources in a multi-part series at blog.atwork.at 1 2 3 aka.ms/o365g blog.atwork.at © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Office 365 Groups sessions & resources
Microsoft Ignite 2015 9/8/ :24 AM Office 365 Groups sessions & resources Office 365 groups sessions Code Time Room Ask us anything about Office 365 Groups THR1003 OCCC Hyatt Regency Theater – Level 1 Exchange and Outlook mega "ask the experts" BRK3157 OCCC W304 The keys to Office 365 Groups management THR3024 OCCC South Building Theater - Level 2 Transitioning from distribution lists to Office 365 Groups in Outlook BRK3259 Hyatt Regency Windermere W How Microsoft does IT: Deploy an Office 365 groups expiration policy to enable lifecycle management THR3091 OCCC South – Expo Theater #12 Embrace Office 365 Groups: Overview and roadmap BRK2047 Hyatt Plaza International I-K Implement best practices with Office 365 Groups BRK3042 OCCC West Hall F3-4 Unleash Office 365 Groups: Deep dive BRK3054 OCCC W207 AB Governance and compliance with Office 365 Groups BRK2193 Groups in Outlook sessions Code Time Room What can you do with Office 365 Groups in Outlook? THR1014 OCCC West Building Theater - Level 2 Group collaboration in Microsoft Outlook BRK2252 OCCC W314 Collaborate with people outside your company with Office 365 Groups in Outlook THR2042 OCCC Hyatt Regency Theater – Level 1 Using Outlook in Office 365 for Education THR2041 OCCC South – Expo Theater #6 What's new and what's coming in the Microsoft Outlook family of apps BRK2251 OCCC W315 See you at the Office 365 groups booth everyday! © 2015 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/8/ :24 AM Q&A Meet us at and after 2pm at the Office 365 Groups booth at the expo! © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Please evaluate this session
Tech Ready 15 9/8/2018 Please evaluate this session From your Please expand notes window at bottom of slide and read. Then Delete this text box. PC or tablet: visit MyIgnite Phone: download and use the Microsoft Ignite mobile app Your input is important! © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/8/ :24 AM © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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