1. Online Donation Facility
How to make a donation
on the RAWCS
Online Donation Facility
How to make a donation on the RAWCS online Donation facility

2. Important Points:
All donations to a RAWCS Project that require a tax deductible receipt have to be made on the facility
All donations made by credit card regardless of who they are from will have the 3% service fee deducted
Any donation made without filling out the donors details on the online donation facility will have the 3% service fee deducted.
RAWCS is required by the ATO to hold the donor details entered on the online donation form to verify the transaction at any future audit.
Important Points:
All donations to a RAWCS Project that require a tax deductible receipt have to be made on the facility
Because the receipts are generated automatically by the program and sent to the address entered by the donor
All donations made by credit card regardless of who they are from will have the 3% service fee deducted
The cost to RAWCS for all credit card transactions is just under 3% so even Rotarians have the fee deducted.
Any donation made without filling out the donors details on the online donation facility will have the 3% service fee deducted.
The transaction has to be manually entered by the Secretariat staff so that a receipt can be generated. Staff area a cost to RAWCS.
RAWCS is required by the ATO to hold the donor details entered on the online donation form to verify the transaction at any future audit.
Project Managers and RAWCS must hold details on donors in case of future audits by RAWCS, ACNC or the ATO.

3. Select your RAWCS project from the RAWCS website and press donate button
Select your RAWCS project from the RAWCS website and press the “Donate Now”, button. If you do not know how to search for a project see the separate PowerPoint Presentation titled, “How to Search for a Project on the RAWCS website”.
On the drop down list under “Search for a Project”, click on “Search for All Projects”, then click on the blue search line.
You can also access the search facility by clicking on “Donate” in the top right hand corner and open the blue search line
If you know the Project number, on the HOME page enter the Project number and Year of Project registration, in the popup middle right.
The project donation page will appear

4. This is a view of the first section of the donation page that donors will see.
You can choose to donate as an individual or an organisation.
ALL of the donor details are required that have a red asterisk against them.
IMPORTANT – the address you fill in is where the receipt for the donation will be sent.
If you are a Rotarian or Rotaractor you must enter your Clubs name. Rotary Clubs should donate as an organisation.
RAWCS is required to maintain a record of donor details in case an audit is requested by the ATO.

5. This is the final section of the donation page if you are donating by credit card.
Single Donation
Selecting this option will deduct a single once-only donation from your credit card immediately.
Fortnightly, monthly, quarterly, biannually, annually
Selecting any of these options will cause a reminder will be sent to you periodically (depending on the donation frequency you select). This will contain the following options:
Proceed with donation - deduct a further donation now
Skip next donation, then continue with schedule
Cancel all future scheduled donations
If you do not select any of the options within five days of the being sent, then the 'Proceed with donation' option will be selected for you.
Fill out all the boxes with red asterisks and when completed press on the button “PAY NOW’. If you make a mistake or have forgotten to fill in a box the website will tell you what is required.

6. When you press “Donate Now” you are asked if you wish to proceed with the donation and please wait.
A page will appear like above including the Receipt number and it will say, “Your receipt will be ed shortly”.

7. You will receive an email with a receipt like this attached in PDF format.

8. If you select to donate by Direct Credit or by cheque by mail and press the “NEXT” button a page will appear with:
Direct Credit

9. If you have selected “By Direct Credit”, and press “Next”, you will be asked if you wish to proceed then a page like this appears with the Receipt/Transaction number.
It states:
Donation will be made by direct credit to RAWCS bank account.
An will be sent shortly with instructions including our RAWCS' bank account details.
A receipt will be ed to you once payment has been received.

10. As you have selected to donate by Direct Credit please go to you own bank and make the deposit either by your banks online service or by going to your local branch and getting the teller to complete the transaction.
IMPORTANT: Please ensure you place the Receipt/Transaction number in the description/information area on the RAWCS bank deposit form so it will appear on the RAWCS statement. The transaction can be easily reconciled and the receipt issued by to the donor.
If you have not filled out an online donation form the 3% service fee will be deducted from the transaction.

11. If you have selected “By Cheque”, and press “Next”, you will be asked if you wish to proceed then a page like this appears with the Receipt/ Transaction number.
It states:
Donation will be made by cheque posted to RAWCS
An will be sent shortly with instructions including RAWCS' postal address.
A receipt will be ed to you once payment has been received.

12. Please note that you are requested to write the receipt/transaction number on the back of the cheque and post the RAWCS postal address.
DO NOT send a cheque without the receipt/transaction number and the name and address of the donor on the back, as it is difficult to find the transaction and send the receipt to the address given.
If you have not filled out an online donation form the 3% service fee will be deducted from the transaction.

13. Your RAWCS District Chair RAWCS Regional Coordinator
If you still have questions that are not answered in this presentation please contact:
Your RAWCS District Chair
RAWCS Regional Coordinator
RAWCS National Projects Manager
Your Regional Chair
Their contact s are on the National website
Questions?

14. More information on our website
More information on our website
More information on the RAWCS Website