1. HKDSE
Application Process
in the Registration System 1

2. CHECKLIST
Before Registration
School Examination Officer (SEO)/School Principal should have their own login ID and password ready.
SEO 考試事務主任
Use the User IDs assigned by their School Principals/School Administrators and the login password
School Principal 校長
Use the User IDs (i.e. User IDs ending with P001 or P002) assigned by the HKEAA and the login password.

3. What to do if I encounter the following user account problems?
School Principals
SEOs
Loss of User IDs
Contact the PEIC on or send an to and provide information for verification.
Contact School Principal or School Administrator to check/update their account profile via SIM. If necessary, a new account can be created for the school teacher/staff who will serve as SEOs via SIM.
Change of account users
Forgot login password
Click the “Forgot Login Password” button on the login page of the HKDSE Examination Online Services. The system will then send a new login password to their designated address.
Did not receive the re-set password
Contact PEIC on or send an to and provide information for verification and updating their address.
Contact School Principal or School Administrator to check/update their address via SIM. 3

4. 4

5. 5

7. Exit Registration System
Screen Design of REG
Menu bar
Switch the display language at any time of any process
Exit Registration System
Click to collapse the menu on the left hand side 7

8. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
CDS Data Transfer
CDS Data Transfer
School
Examination Officer
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 8

9. Entry Data File from WebSAMS9

10. Entry Data File from WebSAMS10

11. Entry Data File from WebSAMS
If there are more than 1 WebSAMS files of the same class uploaded to the Registration System, the latest record will be highlighted.
represents none of the record is uploaded successfully
represents all the records in the file are uploaded successfully
represents only some records are uploaded successfully 11

12. Choice of Exam Centre District Mapping
HK Island
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Central & Western
Central and Western District
Wan Chai  
Wan Chai District
Eastern  
Eastern District
Southern  
Southern District 12

13. Choice of Exam Centre District Mapping
Kowloon
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Yau Tsim Mong
Yau Tsim Mong District
Sham Shui Po
Sham Shui Po District
Kowloon City
Kowloon City District
Wong Tai Sin
Wong Tai Sin District
Kwun Tong
Kwun Tong District
Sai Kung
Tseung Kwan O District 13

14. Choice of Exam Centre District Mapping
New Territories
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Kwai Tsing
Kwai Tsing District
Tsuen Wan
Tsuen Wan District
Shatin
Sha Tin District
Tai Po
Tai Po District
North
North District
Tuen Mun
Tuen Mun District
Yuen Long
Yuen Long District 14

15. Choice of Exam Centre District Mapping
Islands
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Islands
Tung Chung 15

16. How to select Ma On Shan District?
If the “District” in the candidate’s address can match the letter combination of “Ma On Shan” (e.g. maonshan, MA ON SHAN) and his/her home council district is “Shatin”, the Registration System will automatically choose “Ma On Shan” as the choice of examination centre district for the respective candidate. 16

17. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File upload
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 17

18. Set subject / component codes Upload prepared candidate data file
Upload File Manually
Input
Subject Code
File Upload
Set subject / component codes
Upload prepared candidate data file 18 18

19. Input School Subject Code19 19

20. Input School Subject Code
Step 3
Rollover of the same subject code setting of Exam Year 2015 to 2016 20 20

21. Input School Subject Code
Select suitable grouping method for “Mathematics”, “Combined Science”, and/or “Technology and Living”. 21 21

22. Input School Subject Code
The mapping code for Literature in English has been combined into one. 22 22

23. Input School Subject Code
Click the Category B and Category C tags to check the subject codes. 23 23

24. Upload File Manually 24 24

25. Upload File Manually
Add the file entries to the system without removing the records.
Remove all the existing records of the data file and replace them by the new entries in the file. 25 25

26. Upload File Manually 26 26

27. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 27

28. Create Candidate Entry
Choose class level “S5” to register “the ApL Subject Only” for S5 repeater. 28 28

29. Create Candidate Entry29 29

30. Supplementary Information – Music & PE
For Music: to select candidate’s performing instruments/voice for the Practical Examination (Paper 4B), select their paper options or apply for paper exemption (Paper 4B / Paper 4C).
For Music: to upload the supporting document for application for paper exemption (Paper 4B/ Paper 4C).
For Physical Education: to select candidate’s physical activities for the Practical Examination (Paper 3)
For Physical Education: to upload Health Declaration Form. 30 30

31. 31

32. 32

33. Review Candidate Entry
Edit Candidate Information
Back to previous page
Delete entry
Download CEIC
Edit Subject Selection 33 33

34. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 34

35. Update Candidate Entry35

36. Update Candidate Entry
Group Amendment: (1) Personal Particulars (2) Choice of Examination District (3) Examination Fee Remission (4) Subject Paper 36

37. Group Amendment 37 37

38. Update Personal Particulars38 38

39. Update Choice of Examination District39 39

40. Update Examination Fee Remission40 40

41. Update Subject & Paper 41 41

42. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Verify Checklist
Print and Distribute Demand Note 42

43. Download Candidate Entry Information Checklist (CEIC)
Download CEIC by class and save the file in your local drive 43 43

44. the Registration System.
WebSAMS Upload Status
Press “Release” button to release the lock in order to import the WEBSAMS file to
the Registration System. 44

45. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
School
Examination Officer
Direct Edit
Amendment
Submit to Principal
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 45

46. Submit to Principal
Choose no. of records (10/20/30) shown on each page
Tick  to expand the result table to show more details
Go to previous/next page 46

47. Submit to Principal 47

48. Submit to Principal 48

49. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 49

50. Endorse Candidate Entry by Principal
Tick  to expand the result table to show more details
Choose no. of records (10/20/30) shown on each page
Go to previous/next page 50

51. Endorse Candidate Entry by Principal51

52. Email Alerts to SEO & Candidates
Demand Note Printing Notification
SEO
Payment Reminder
Candidates 52

53. Reject Candidate Entry by Principal53

54. Rejection Notification
Alert to SEO
SEO
Rejection Notification 54

55. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note
Print and Distribute Demand Note 55

56. Download and Distribute Demand Note
Download Demand Notes by class and save the file in your local drive 56 56

57. Download Outstanding Payment List
Download Outstanding Payment List to check any unpaid records 57 57

58. Download Candidate Entry Information Summary
Download Candidate Entry Information Summary to view the details 58 58

59. Enquire Candidate Entry59 59

60. Enquire Candidate Entry
Tick  to expand the result table to show more details
Choose no. of records (10/20/30) shown on each page
View candidate entry
Download Checklist / Demand Note of individual candidates
Go to previous/next page 60 60

61. Late Entry / Subject Amendment
Application Period
16 Nov to 30 Nov 2015 (tentative)
Payment Deadline
By 11:59 pm on 7 Dec 2015 61

62. Application for Subject Amendment62 62

63. Application for Late Entry63 63

64. Late Application for Exam Fee Remission
Period
Submission via
Refund to be arranged by
Time for Refund
16 Nov to 31 Dec 2015
Registration System
HKEAA
around February 2016
15 Feb to 15 May 2016
SFO
after April 2016
On or after 16 May 2016
Deadline:
30 June 2016
DSE16 Form
(available for download from the Registration System from 16 May 2016)
after eligibility for EFR being verified by the SFO 64

65. Late Exam Fee Remission Application65 65

66. Tips for completing registration entries
Download and read the following documents before the start of registration:
(1) Examination Circular No. (2) 2015/2016
(2) Examination Circular No. (3) 2015/2016
(3) Instruction to Applicants (School Candidates)
(4) Other related documents
Those documents can be downloaded from the HKEAA website and the main page of the Registration System. 66

67. Schools using WebSAMS to note:
Download the parameter file for the September 2016 Registration from CDS.
Retrieve the EFR data from the WFSFAA(SFO) module of WebSAMS.
Set up the subject mapping (including Cat. A, B & C) before file extraction.
Ensure the following entry information: (i) personal particulars, (ii) contact information (including address), (iii) subject and paper; (iv) and level of assistance for EFR (if applicable) of each candidate have been updated in WebSAMS before file transmission to the Registration System.
Special attention: If you have generated the checklist (by class) from the Registration System and wish to re-send the data file from WebSAMS, you have to release the “Lock” in the Registration System for accepting the file transmission. This is to avoid schools mistakenly sending the file and replacing the revised data which might have been confirmed by their students through the checklist. 67

68. Before submitting the entries to Principal for endorsement
Have you updated the subject entries (including Cat. A, B and C) for the candidates?
Extra care must be exercised in indicating the choice of subjects, papers / modules / language medium of subjects entered.
Have you updated the supplementary information of Music and PE subjects for the candidates?
Ensure correct ApL subjects have been selected because some of the course names are very similar.
Have you updated the level of assistance for EFR application?
Print the Candidate Entry Information Checklists (CEICs) for the candidates concerned to verify their entry data and update the registration records if requests for amendment are received.
Submit the completed entries to the Principal for endorsement. 68

69. Principal should endorse the entries on or before the closing date of 9 Oct 2015.
Check the “Outstanding Payment List” and remind the candidates to settle the payment by the deadline. Otherwise, supplementary fee of $231 in addition to the subject fees will be charged between 20 Oct and 5 pm 26 Oct 2015.
Payment Deadline:
By 11:59 pm,
19 Oct 2015 69

70. E-mail Notification/Reminder
Send To
Notification/Reminder
Time
SEO
Confirmation Reminder
2 Oct 2015
Rejection Notification
Once after the candidate entries are rejected by principal
Print Demand Note Notification
Once after the candidate entries are endorsed by principal
Principal
Endorsement Notification
Once after the candidate entries are submitted by SEO
Endorsement Reminder
6 Oct 2015
Entry Cancellation List
30 Oct 2015 (Tentative)
School
Candidate
Entries Endorsed Notification
Two hours after the candidate entries are endorsed by principal
Payment Reminder
15 Oct 2015
Payment Confirmation
Once after payment is matched
Entry Cancellation
23 Oct 2015 (Tentative)