1. ZIXCORP The Criticality of Email Security Kevin Cloutier 781-993-6221
Oct 2015 1

2. ABOUT ZIXCORP
Founded in 1998 as an encryption company, now with DLP and BYOD security
More than 11,500 active customers including:
Six divisions of the U.S. Treasury
All of the FFIEC U.S. federal financial regulators (incl. FDIC and OCC)
The U.S. Securities and Exchange Commission
24 U.S. state financial regulators
More than 2,000 U.S. financial institutions
25% of all banks in the U.S.
20% of all hospitals in the U.S.
32 Blue Cross Blue Shield organizations 2

3. YOUR BIGGEST SOURCE OF DATA LOSS3

4. Your organization is sending PII out today
Analysis shows an average of 5% of outbound volumes include PII, NPI, PHI, SSNs, CCs, etc.
You need to know who sent, who received, what was sent, why it was sent, and how it was sent
Even one violation, depending on your industry, can cost you thousands of $$$$ and public data breach exposure
Your organization has a mobility risk
Employees are using mobile phones to download
Data proliferation on mobile devices is a huge risk, even with an MDM solution in place
KNOW YOUR 4

5. Data Loss Prevention (DLP) Encryption
SECURITY TOOLS TO MITIGATE
THE RISKS
Data Loss Prevention (DLP)
Encryption
Mobile Device Management (MDM) / Bring Your Own Device (BYOD) Security
Compliance Reporting 5

6. Enhanced Email DLP Enhanced Email DLP allows organizations to:
Detect outbound s that violate corporate policies
Capture and analyze violations
Filter, search and report on violations
Quarantine sensitive s that contain sensitive information based on wide range of parameters 6

7. Email DLP View of Sensitive email7

8. You now have the sensitive email, but what do you do with it?
AFTER DLP, THEN WHAT?
You now have the sensitive , but what do you do with it?
If authorized to be sent, encrypt it
But not all encryption is equal
Do not deploy Encryption to just: 8

9. Policy based email encryption
A USABLE ENCRYPTION SOLUTION
Policy based encryption
Integrates with DLP to auto encrypt sensitive content
Transparent encryption
Auto encrypt to other organizations using the same solution/protocol with no logins/passwords needed
Automatic Key Management
Encrypted Delivery to “Non” encryption users
A system that delivers the encrypted to anyone regardless of what technology they have on receiving end
Encrypted Delivery to Mobile Devices 9

10. WHY ARE WE ALL SPEAKING A DIFFERENT LANGUAGE?
How can we connect with so many roadblocks?
Portals
Passwords
Secure attachments
Password resets
Extra steps

11. Shared Public Key Directory
THE POWER OF ENCRYPTION TRANSPARENCY
An elegant solution is one that works without you even knowing it.
No portals
No passwords
No extra steps
Shared Public Key Directory

12. WHAT ABOUT DELIVERY OF ENCRYPTED EMAIL ON MOBILE DEVICES?
Typically, recipients are unable to open encrypted on mobile devices.
The result:
User frustration
Interrupted workflow
Reduced productivity

13. EMAIL ENCRYPTION SOLUTION SHOULD MANAGE MOBILITY EFFECTIVELY AND EFFICIENTLY
Senders and receivers using the solution should experience encrypted like any other on their mobile device.
Accessing encrypted mobile should be as easy as one click.

14. WHAT ABOUT ENCRYPTED EMAIL TO RECIPIENTS WHO DO NOT HAVE DECRYPTION TECHOLOGY?
The still has to go, but how?
Solution should auto recognize the recipient does not have technology in place but still delivers the encrypted via a secure messaging portal (pull) or via an encrypted HTML attachment (push)
Registration to receive these encrypted s must be simple and non-invasive
Allow for the recipient to reply back encrypted AND to compose brand new s encrypted
Consider impact of delivery method on mobile devices 14

15. Good News. I am NOT going to describe to you what BYOD is
Good News! I am NOT going to describe to you what BYOD is. What I will confirm is that with the time we have together, I will be referring to employee owned devices rather than to corporate-owned, personally enabled – C.O.P.E. devices. Quick straw poll. Please may I ask those of us here who have at least one BYOD device to raise their hand.
Thank you. [Comment] 15

16. Most Popular Mobile Business Apps Email, Calendar and contacts
As we all know, most employees work in your company buildings. They don’t go out to your customers. They don’t talk with industry analysts or investment funds. In fact, as you can see form this chart, 86% of employees really only need access to their s, their calendar and their contact list. So why would we pay to give everyone MDM if only 14% - sales teams and senior staff - need it. MDM may have sufficed in the past, however nowadays – especially in this less secure world - we need a multi-tiered strategy.
Let’s talk security for a moment.
Source: BYOD and Mobile Security Report, 2014, Holger Schulze, Information Security Community on LinkedIn 16

17. Market response to BYOD
Survey results indicate
45% of respondents report that within the previous 12 months, one or more employees lost a mobile device containing company data
InformationWeek’s 2014 Mobile Security Report
3.1 Million smartphones were stolen
in the USA during sixty per minute
Consumer Reports’ Annual State of the Net survey, 2014
72% of respondents say their top mobile security concern is data loss from lost or stolen devices
As you can see from the slide, InformationWeek’s 2014 survey on Mobile Security found that in 45% of companies, one or more employees lost a mobile device containing company data within the previous 12 months. In fact 3.1 million smartphones were stolen in the USA in 2013 – possibly 5 million in with approximately half of them never being recovered despite “find my phone” type GPS location applications. So that’s why the top concern around BYOD is securing company data on mobile devices. 17

18. Mobile Device Users’ Frustration
“In their quest to do their jobs, mobile device users are offered comparatively sophisticated communications platforms that they're often untrained to effectively use, control, and make productive.
- Tom Henderson, IT World
And if these figures weren't bad enough, most employees find MDM solutions cumbersome or difficult to use. So they’re LESS inclined to maintain security, LESS inclined to stick to your Company Security policy. 18

19. Adding to BYOD Challenges
These figures come from the Ponemon Institute
The survey found that a large proportion of employees have disabled the auto-lock function – the time out function – on their tablets and smartphones. And that an incredible 93% anonymously admit to violating corporate policies designed to prevent data breaches. With a complex MDM solution, your employees are driven to circumvent the security hurdles.
You see BYOD devices were never designed for corporate use. They are consumer products. They are specifically designed to share information between applications – to give the user a seamless experience.
In implementing MDM solutions, the vendors are trying to undo this seamlessness. Trying to put up barriers in a device designed to have no barriers. And that introduces all kinds of complexities both for IT and for the users. 19

20. TYPICAL MDM SOLUTION Data Proliferation
S ARE RETAINED IN PERMANENT MEMORY
Data
Proliferation
Here is MDM… and this is how s are handled. Just as with a desktop computer, the s are being downloaded and stored in the device’s permanent memory. 20

21. TODAY’S APPROACHES ARE MISSING THE POINT
MDM & CONTAINER VENDORS
Assume Data on the Device
Too Complex and Too Expensive
Too Invasive For Users
Too Difficult To Implement
Creates Corporate Liability Concerns
Overkill for
Problem Getting Worse
Manage access, not devices!

22. Brooklyn gives IT the security they need and
The state of byod
USERS WANT EASE OF USE
WHAT THEY DON’T WANT IS:
Company monitoring their personal activities or restrict apps
Interruption of their calendar, contacts, phone and texting functions
Invasion or deletion (wiping) of their personal data
COMPANIES WANT SAFE DATA
WHAT THEY DON’T WANT IS:
Corporate data distributed on hundreds of devices
Users resorting to personal or other insecure
means of maintaining productivity
Brooklyn gives IT the security they need and .

23. BYOD SOLUTION
Full functionality, but NO data on the device, so no need to manage the device
Data
Proliferation 23

24. EMAIL BYOD DELIVERS THE BEST OF BOTH WORLDS Companies benefit from
Enhanced Data Protection
Productive employees and improved morale
Minimize Corporate Liability
One copy of corporate data
Compliance Reporting
License by user, not device
Employees benefit from
Convenience of using their own devices
Control of their devices and personal data
Protected privacy without employer access to personal data

25. On Demand and Scheduled Reports Graphical and Detailed Drill downs
COMPLIANCE REPORTING
Who sent, Who Received, Top Domains, Delivery Method, Time Stamps, Subject, Policy
And Content! What sensitive data was sent!
On Demand and Scheduled Reports
Graphical and Detailed Drill downs
Includes Reporting on all delivery methods
Including TLS
Exportable to formats usable by you
Allows you to know what was viewed on a mobile device and when it was viewed 25

26. To See How ZixCorp
Provides DLP, Encryption, and BYOD Security come to our booth or contact me
Thank you
Kevin Cloutier