1. Instructor Course Evaluation (ICE)
Students’ Manual
OIRA / IT
November 2014

2. The Blue Experience
Assesses the students’ evaluations of the instructor, the course, and learning outcomes.
OIRA in collaboration with IT implemented a new ICE application (Blue Evaluations) , acquired from
“eXplorance is a leading provider of Learning Experience Management (LEM) solutions for higher education, corporate training and organization management”
“eXplorance develops enterprise-Course web-based software that helps educational institutions achieve a competitive advantage through effective collection mechanisms of critical organizational information, flexible departmental processes, as well as enhanced enterprise communication” – source: eXplorance
All AUB requirements, and in particular the Confidentiality, were respected

3. Blue Highlights (source: eXplorance)
Blue is: A web based information gathering, sharing and analysis software, and reporting tool for:
Blue/ Course Evaluations
Blue/360 Performance Appraisal
Blue/Surveys
Blue/Tests
Blue is 100% Web-based, allowing:
Security. Ensure privacy and confidentiality of all data
Ease of access for every authorized user
(any browser, any input device)
Integration with existing data sources and IT infrastructure
Synchronization with authentication infrastructure (i.e. Login access via your existing employee/ student portal)
Branding needs (example: Logos, customized reports headers)

4. Blue Highlights
Blue enables instructors to add a pool of optional questions (restricting to a maximum of 3, now)
Supports team taught courses, cross listed courses, etc.
Can be leveraged to power mid-term reviews, i.e. provide formative evaluation
Provides live access to response rate information
Text Analytics option for open-ended comments (to be implemented at a later stage)

5. Overview of Definitions - (source: eXplorance)

6. Timeline Faculty Presentation November 5.
Faculty add items (max of 3), November 5-14.
Student Presentation, November 11.
Go Live Date – Fall (November 17)
User Manuals and Guidelines are available
Access is through AUB NetDB, and fully secured
System closed Midnight of December 9-10.
Grade Hold for students who have not completed their evaluations.
Reports will be released early January, 2015.

7. Initiating email instructing Students to start their related ICE
From: Dr. Karma El Hassan Sent: Tuesday, October 28, :51 PM Subject: Fall On-Line Instructor Course Evaluation (ICE)
Dear Students, The Fall On-Line Instructor Course Evaluation (ICE) administration will start 21 November, The system will be closed with the end of classes i.e. midnight of December 12, The ICE is designed to evaluate your instructor, the course and your student development/learning in the course. Your input is essential for the improvement of the teaching learning process. Therefore, please give the Questionnaire your serious attention and answer questions carefully. To access your ICE evaluations, use below link: Link to (SITE://oirablue.aub.edu.lb/SitePages) Use your AUB login credentials to access surveys. These will only be used to assign to you the appropriate surveys based on your term class schedule, and your filled-in survey at submission will be referenced by a random token. Accordingly, all responses you fill-in will be kept anonymous, so please feel free to express your frank and honest opinions. You have the option to start, complete and submit OR start, save and return later, and then Submit. Reminder s will be sent to ensure that all surveys are completed. For more information on ICE and how to fill surveys, you can view ICE Manual on OIRA website or use following link ( Please do not hesitate to contact us for any clarification. Thank you. Dr. Karma El Hassan, Director Office of Institutional Research & Assessment (OIRA)

8. You will be displayed with your registered Course Reference Numbers (CRNs) for the Term along with the Instructor name, Select the CRN (subject) that you would like to start the ICE for

9. Available Surveys
The listed surveys are currently available for your response. Click on the subject of a survey to either begin or to complete a survey that you started but did not complete
On the referenced options for selection (scale from disagree to agree levels), rate your class instructor, course and your student learning/development in the course by selecting the option which BEST describes your judgment on each item. If the item in NOT Applicable, please bypass and move to the next item.

10. Start the survey and continue with the ‘Next’ button

11. Mark your response, ‘Save’ to continue later, ‘Previous’ to go to previous form, ‘Next’ to continue

12. Note your progress at the ‘Progress’ bar

13. Review Summary of your responses

14. Do not forget to ‘Submit’

15. Confirmation of submittal

18. Reminders
While maintaining the anonymous status for answering the surveys, notifications / reminders will be sent to fill and/or complete and submit all related surveys

19. Unfilled and Incomplete (not submitted) Surveys – Grades Hold
While maintaining the anonymous status for answering the surveys, Students who did not submit their related ICE Surveys by the set date deadline, will have a Hold placed for their related Grade access for three weeks(i.e. Students cannot view their Grades through AUBsis).

20. User Sign-On (http://oirablue.aub.edu.lb/blue)

21. Select Dashboard to review your related ICE

22. Select the required CRN (if multi courses for the term)

23. Response Rate Summary

24. Thank you For any Inquiries Oira@aub.edu.lb Ext 3131/3130