1. Onboarding Process

2. Only three days to complete entire process after DOH
Supervisor
Hiring Decision
Send EmploymentRequest to HBHR via StarRez
First Day of Work and/or Training (must be on or after StarRez date)
HBHR
Send student New Hire Information with InformationSheet and Background Investigation form
Student
Return Information Sheet and Background Investigation form to HBHR within 2 days
Create Hiring Personnel
Create student profile in Kronos
Add Ethics and Secure UGA modules to student’s
ELC
Process Background Investigation
Complete UGA Onboarding
Bring documentation to HBHR (I9/Tax/Direct Dep.)
Biometrics for Kronos
The date of hire should be their first day of employment. This date is not arbitrary – it has value. The Three Days clock starts on that date.
HRHR should be notified of a new student/temporary worker at lest 5 business days prior to their hire date. (3 business days if the employee has worked on campus within the current school year.)
The student cannot work or train prior to the date given on the StarRez report.
The student cannot work prior to returning their New Employee Information Sheet.
Hire X is activated by the completion of the hiring personnel. HireX is only released for “new to UGA” employees.
Only three days to complete entire process after DOH

4. This email will be sent by me.

5. This form is attached to my email.

6. This form is also attached to my email.

7. Please note that the employee must have original documents
Please note that the employee must have original documents. The completion of the I-9 process is what starts the clock from the date of hire. We must have this completed by the third business day of employment to be in compliance with Homeland Security. It is very important that the start dates on the employment memo are accurate.

8. This is the onboarding email that the new employee receives from Central HR.

9. This is the page the link brings you to
This is the page the link brings you to. Scroll to the middle of the page and complete the links in Red.

10. Employees will need to take this form (given by HBHR when they turn in their new hire paperwork) to Tate Student Center, Card Office to have their badge made.

12. Who to Call Mildred Anderson 2 8299 Robin Bevans 2 3535 Linda Peck
All Staff Paid Monthly: RA CA
Area Coordinators
Robin
Bevans
2 3535
Salaried Employees:
RHD
Maintenance Staff
Admin. Staff
Linda
Peck
3 0709
All Building Service Workers
Beth
Martin
2 8279
Hourly Employees: OA DA
Tour Guides
Maintenance Asst.

13. Only three days to complete entire process after DOH
Supervisor
Hiring Decision
Send EmploymentRequest to HBHR via StarRez
First Day of Work and/or Training (must be on or after StarRez date)
HBHR
Send student New Hire Information with InformationSheet and Background Investigation form
Student
Return Information Sheet and Background Investigation form to HBHR within 2 days
Create Hiring Personnel
Create student profile in Kronos
Add Ethics and Secure UGA modules to student’s
ELC
Process Background Investigation
Complete UGA Onboarding
Bring documentation to HBHR (I9/Tax/Direct Dep.)
Biometrics for Kronos
The date of hire should be their first day of employment. This date is not arbitrary – it has value. The Three Days clock starts on that date.
HRHR should be notified of a new student/temporary worker at lest 5 business days prior to their hire date. (3 business days if the employee has worked on campus within the current school year.)
The student cannot work or train prior to the date given on the StarRez report.
The student cannot work prior to returning their New Employee Information Sheet.
Hire X is activated by the completion of the hiring personnel. HireX is only released for “new to UGA” employees.
Only three days to complete entire process after DOH