1. Sending a professional email
Put your best foot forward!

2. Why am I writing this? Know your purpose
Is this to inform, persuade, or to elicit a response? Your purpose will determine your tone and what length is appropriate. Usually s are on the shorter side and to the point.

3. Think about your audience
Who is going to read this?
What type of impression do I need to make on this person? Your audience will also affect the tone you use.

4. What type of language should I use?
Think about your tone
What type of language should I use?
Formal? Informal? Colloquial (friendly slang, text language)?
What up, dog? How r u?
Should I be polite, firm, or demanding?
I hope that you…
You should...
You must…
Is humor appropriate for this person or situation? Is sarcasm appropriate, and will it be clear in print?
Short sentences? Long ones? Shall I use a thesaurus or my regular vocabulary?

5. Quick basic structure
Introduction (depending on your purpose and audience)
Salutation?
Get straight to the point
Greeting, followed by a nicety
Body
Content– main points of the , each in separate paragraphs
Conclusion (depends on your purpose and audience)
Closing remark?
“Thanks for your time”
“Please get back to me at your earliest convenience”
Quick signature with no closing?
Sincerely, etc.
Just the name

6. Some general rules about email writing:
Never use all capital letters or all bold. It sets a hostile tone.
Emojis are not professional. Use them only to clarify tone.
Think about punctuation. Use exclamation points sparingly.
Paragraphs should be 2-3 sentences long, unless there's a very long explanation necessary and you are answering a direct question.
Skip lines between paragraphs instead of indenting. This is the difference between professional and academic writing.
Proofread your before sending it. You can’t rely on spellchecker to find every mistake.
Make sure the subject line clearly identifies the content of the .

7. This Assignment This assignment serves two purposes:
To write a professional using proper format and writing structure.
To introduce yourself to me so I can get to know you better. To do this, tell me something that is interesting. Talk about something you want to talk about. If you’re bored with yourself, I will be able to tell in this assignment!
You know the purpose and audience… what will your tone be? Your tone will help me get to know you as much as your content!